February 18, 2016 - Meeting Minutes

Members Present:

Mr. Jesse Helmer (Chair)
Mr. Trevor Hunter
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Viola Poletes Montgomery
Ms. Nancy Poole
Mr. Kurtis Smith
Mr. Mark Studenny
Mr. Stephen Turner
Ms. Joanne Vanderheyden (Vice-Chair)

Absent  Ms. Trish Fulton

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Elizabeth Milne, Executive Assistant to the Board of Health & Communications (Recorder)
Ms. Mary Lou Albanese, Manager, Child Health
Ms. Rhonda Brittan, Manager, Healthy Communities & Injury Prevention
Ms. Laura Di Cesare, Director, Corporate Services
Mr. Dan Flaherty, Manager, Communications
Dr. Gayane Hovhannisyan, Associate Medical Officer of Health
Ms. Donna Kosmack, Manager, South West Tobacco Control Area Network
Ms. Heather Lokko, Director, Healthy Start
Ms. Bernie McCall, Public Health Nurse, Healthy Communities & Injury Prevention
Mr. John Millson, Associate Director, Finance
Mr. Dave Pavletic, Manager, Food Safety & Healthy Environments
Mr. Fatih Sekercioglu, Manager, Safe Water, Rabies & Vector-Borne Disease
Ms. Linda Stobo, Manager, Chronic Disease Prevention & Tobacco Control
Mr. Alex Tyml, Online Communications Coordinator
Ms. Suzanne Vandervoort, Director, Healthy Living

Media Outlets

None

Chair Helmer called the meeting to order at 7:03 p.m.

Chair Helmer noted the following additions to the agenda: an appendix item for Report No. 008-16, 2016 Proposed Budget (Appendix C), a verbal update provided on Syrian Newcomers and an item requiring the Board of Health to move in camera to discuss a matter concerning potential litigation affecting the Middlesex-London Health Unit.

Disclosures of Conflict(s) Of Interest

 Chair Helmer inquired if there were any disclosures of conflict(s) of interest. None were declared.

Approval of Agenda

It was moved by Mr. Meyer, seconded by Ms. Vanderheyden that the AGENDA for the February 18, 2016 Board of Health meeting be approved with amendments. Carried

Dr. Mackie announced that it was Ms. Poletes-Montgomery’s last meeting with the Middlesex-London Board of Health. Chair Helmer and Dr. Mackie acknowledged and thanked Ms. Poletes-Montgomery for her dedication to the Board of Health over the last 10 years.

Approval of Minutes

It was moved by Ms. Poletes Montgomery, seconded by Ms. Vanderheyden that the MINUTES for the January 21, 2016 Board of Health meeting be approved. Carried

It was moved by Ms. Poletes-Montgomery, seconded by Ms. Vanderheyden, that the MINUTES for the January 14, 2016 Finance and Facilities Committee meeting be received. Carried

It was moved by Ms. Poletes-Montgomery, seconded by Ms. Vanderheyden, that the MINUTES for the January 28, 2016 Finance and Facilities Committee meeting be received. Carried

Business Arising From the Minutes

None

Committee Reports

Finance and Facilities Committee (FFC) Report, January 28th Meeting (Report No. 007-16)

Mr. Peer provided a summary of the 2016 budget process and updated the Board of Health on the recommendations from the January 28, 2016 Finance and Facilities Committee (FFC) meeting.

It was moved by Mr. Peer, seconded by Mr. Hunter that the Board of Health receive the recommendations from the January 28, 2016 Finance and Facilities update Report No. 007-16 for information. Carried

It was moved by Mr. Peer, seconded by Mr. Meyer, that the Board of Health receive the 2015 Board of Health Remuneration report for information. Carried
It was moved by Mr. Peer, seconded by Mr. Meyer that the Board of Health receive the remaining information reports included in Report No. 007-16 for information. Carried

It was moved by Mr. Peer, seconded by Mr. Meyer that the Board of Health receive the Finance and Facilities Committee recommendation to approve the components of the 2016 budget with amendments, as outlined in Report No. 007-16. Carried

2016 Proposed Budget (Report No. 008-16)

Mr. John Millson, Associate Director, Finance, summarized the 2016 operating budget.

Mr. Turner arrived to the meeting at 7:20 pm.

The Board of Health thanked Health Unit staff and commended the 2016 budget process.

Discussion ensued about the Health Unit’s budget model and the possibility of moving to a new funding formula and the business case for paying a living wage.

Chair Helmer clarified the decision that was to be made. Supporting this recommendation would certify the Health Unit as a living wage employer, advising that discussion about the broader implications could be discussed at a later time.

Mr. Hunter clarified what the approval of 2016 budget would mean for the decision to support a living wage.

Dr. Mackie clarified the business care for a living wage, advising that this was a business decision based on the case outlined in the Program Budget Marginal Assessment (PBMA) and the approval of the 2016 budget would allow the Health Unit to be certified as a living wage employer. Dr. Mackie also noted it is important to keep this concept separate from that of a minimum wage.

It was moved by Mr Peer, seconded by Ms. Poletes-Montgomery, that that the Board of Health:

1) Approve the 2016 Operating Budget in the gross amount of $34,865,737 as appended to Report No. 008-16 re: 2016 Proposed Budget; and further

2) Forward Report No. 008-16 to the City of London and the County of Middlesex for information; and

3) Direct staff to submit the 2016 Operating Budget in the Ministry of Health and Long-Term Care’s Program Based Grant format, or whatever format the provincial funder requires. Carried

Delegation and Recommendation Reports

City Strategic Investments Congruent with Promoting and Protecting the Health of our Community (Report No. 009-16)

Dr. Mackie summarized this report and noted areas in the City budget that are well-aligned with the Health Unit’s mandate, acknowledging the Health Unit staff in attendance that authored the report.

It was moved by Mr. Meyer, seconded by Mr. Turner, that the Board of Health:

1) Receive Report No. 009-16 re: City Strategic Investments Congruent with Promoting and Protecting the Health of our Community; and
2) Submit a letter to City of London Administration supporting specific Strategic Investments in the 2016 – 2019 Multi-Year Budget for the City of London that are relevant to the Middlesex London Health Unit’s mandate.
Carried

Southwest Tobacco Control Area Network Single Source Vendor (Report No. 010-16)

Dr. Mackie introduced Ms. Donna Kosmack who provided some brief comments on this report, noting the Agency’s recent name change to: Rescue - Behaviour Change Agency.

It was moved by Mr. Peer, seconded by Mr. Studenny, that the Board of Health waive the competitive procurement process and award a contract estimated at $89,947 to Rescue Social Change Group as detailed in Report No.010-16 re: “Southwest Tobacco Control Area Network Single Source Vendor.” Carried

Vector-Borne Disease Program Request for Proposal (Report No. 011-16)

Dr. Mackie advised that Mr. Fatih Sekercioglu was in attendance to answer any questions.

It was moved by Mr. Turner, seconded by Mr. Hunter, that Report No. 011-16 re Vector-Borne Disease Program – Request for Proposal be received for information and,
1) That G.D.G. Environnement be awarded the contract for the Vector Borne Disease Program –
Part A - Larval Mosquito Surveillance & Control in the amount of $129,870.00 (before taxes); and further
2) That Entomogen Incorporated be awarded the contract for the Vector Borne Disease Program –
Part B - Mosquito Identification and Viral Testing in the amount of $22,080.00, (before taxes).
Carried

Information Reports

MLHU Social Media: Activities and Audiences (Report No. 012-16)

It was moved by Ms. Vanderheyden, seconded by Ms. Poletes Montgomery, that Report No. 012-16 re MLHU Social Media: Activities and Audiences be received for information. Carried

Summary Information Report for February 2016 (Report No. 013-16)

It was moved by Ms. Vanderheyden, seconded by Ms. Poletes-Montgomery, that Report No. 013-16 re Summary Information Reports for February 2016 be received for information. Carried

Medical Officer of Health Activity Report – February (Report No. 014-16)

It was moved by Ms. Vanderheyden, seconded by Ms. Poletes Montgomery, that Report No. 014-16 re Medical Officer of Health Activity Report be received for information. Carried

Other Business

Dr. Gayane Hovhannisyan provided an update to the Board of Health on the status of Syrian Newcomers and the screening that the Health Unit has been doing to address the health needs of Syrian Newcomers.

Chair Helmer invited a motion to receive Dr. Hovhannisyan’s verbal update on Syrian Newcomers.

It was moved by Mr. Studenny, seconded by Mr. Turner, that the Board of Health receive Dr. Hovhannisyan’s verbal update on the status of Syrian Newcomers. Carried

Upcoming Meetings

Finance and Facilities Committee – Thursday, March 3, 2016, 9:00 a.m.
Board of Health – Thursday, March 10, 2016 7:00 p.m.

Correspondence 

It was moved by Mr. Studenny, seconded by Ms. Vanderheyden that the Board of Health receive correspondence items a) through l). Carried

Confidential 

At 7:58 p.m. Chair Helmer invited a motion to move in camera to discuss a matter related to potential litigation affecting the Middlesex-London Health Unit.

At 7:58 p.m. it was moved by Ms. Vanderheyden, seconded by Mr. Studenny that the Board of Health move in camera to discuss a matter concerning potential litigation affecting the Middlesex-London Health Unit. Carried

At 8:01 p.m. all Health Unit staff, except Dr. Mackie, Dr. Hovhannisyan and Elizabeth Milne, left the meeting.

At 8:26 p.m. it was moved by Mr. Turner, seconded by Mr. Studenny that the Board of Health rise and return to public session to adjourn the meeting. Carried

At 8:26 p.m. the Board of Health returned to public session.

Adjournment

At 8:26 p.m., it was moved by Ms. Poletes-Montgomery, seconded by Mr. Studenny that the meeting be adjourned. Carried

JESSE HELMER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer