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Middlesex-London Health Unit

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Immunization Records and Reporting

Submit and view your immunization record online using the Ontario Ministry of Health’s online immunization record reporting tool called Immunization Connect Ontario (ICON). The Middlesex-London Health Unit is part of the provincial electronic database that holds immunization records for every student who attends child care and school in Ontario.


 

Submit Your Record Online

Visit: mlhu.icon.ehealthontario.ca

Find your local public health unit
To view and submit your immunization record online using the ICON system, please visit your local public health unit’s website. Find your public health unit →

Records from other health care providers
The ICON system is not connected to other health care provider offices. NOTE: Your record will only include immunizations administered by a public health unit in Ontario, or immunizations reported to a public health unit in Ontario. Please contact the health care provider who administered your vaccines for record of other immunizations. It is the responsibility of parents to report immunization doses that their children have received (not the health care provider's).

 

Immunization Record

Immunization Record

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Record of TB Skin Test
The Immunization Connect Ontario (ICON) Online System does not include records of TB skin tests. If you received a TB skin test from the Health Unit’s Immunization Clinic, you can request a record of it by calling 519-663-5317 (only available for tests completed after 2014). It may take up to 3-5 business days to receive the record. If you received a TB skin test from another location, you will need to contact that office to request your record.

Records of COVID-19 Vaccination
To receive a copy of your Ontario COVID-19 vaccine receipt, please visit covid19.ontariohealth.ca. If you’re a resident of Ontario and received a COVID-19 vaccine outside of Ontario or Canada, learn how to report this information to the Middlesex-London Health Unit.


Uploading Your Immunization Record Online

Step 1

You will require your Ontario Health Card to access the ICON database.

  • If you do not have a current Ontario Health Card, you will not be able to access the system.
  • If you have been out of high school for more than 15 years, you did not attend school in Ontario, or you have had a name change or a move, the system may not work for you.
  • The system will verify you, using the current postal code that your health card is attached to.
  • Have the card with you, as you will asked for the numbers on the back of the card for verification as well.
  • Please note that students 16 years of age and older should access their own records online through ICON.

Step 2

Visit the Ontario Immunization Connect (ICON) link

  • Enter your email address and choose a PIN # so that you can access the site again at any time in the future
  • Always pick your child's school from the dropdown for faster service

Step 3

Select "View Immunizations" or "Submit Immunizations"

  • If entering vaccine dates, always upload a picture of your record with it
  • If downloading your record from ICON, save it on your computer as a PDF for future use

You can download a record at any time.

There will be a time delay before newly submitted information shows up on a downloaded record, as it must be reconciled and accepted by health unit staff. Using ICON is still the quickest way to both submit and retrieve records.


Troubleshooting

If you experience any issues using ICON, please call 519-663-5317.


Immunization Record Requests

Individuals who are unable to access ICON, can call 519-663-5317 to request a copy of their record.


Other Options to Submit Immunizations

Individuals who are unable to access ICON, can also submit immunization records by:

  • Fax: 519-663-0416
  • Phone: 519-663-5317
  • In person: 355 Wellington St. (inside Citi Plaza - at the southeast corner of Clarence St. and King St.)

Child Care, Elementary and Secondary Schools

Ontario Immunization Schedule

Every year, public health nurses look at the records for students in licensed child cares, elementary and secondary schools. This is done to make sure student records are complete according to the Ontario Immunization Schedule. If your child's record is not up-to-date, you may receive a letter asking for the information.

The Child Care and Early Years Act, 2014, and  Immunization of School Pupils Act, R.S.O., 1990 are laws that allow the Health Unit to ask for and record immunization information for all students. If the information is not received by a certain date, suspensions from child care and school may occur, according to these laws. Your cooperation in getting the requested information to the health unit within a timely manner is greatly appreciated, in order to avoid this. Please note that healthcare provider offices do not automatically send vaccine records to the Health Unit when children are immunized. It is up to parents to report vaccines to the Health Unit when they are given.

Child Care

If your child is in child care, the Health Unit and the child care centre are both required  to keep the information on file, please send a copy of the record to each.

School Age Students

If your child is in school, please do not bring immunization information to the school, as they are not required to keep the information on file. The Health Unit is the only place where immunization records are kept for students in Ontario. If your child's records are outside of the province, it may take some time to obtain them. It is up to parents to request these records.

Learn more about school immunization clinics and records, including exemption options.

 
Date of creation: January 24, 2013
Last modified on: July 26, 2023