January 28, 2016 - Finance & Facilities Committee Meeting

Committee Members Present:

Ms. Trish Fulton (Committee Chair)
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Joanne Vanderheyden
Mr. Jesse Helmer

Others Present:

Dr. Christopher Mackie, Medical Officer of Health and CEO
Ms. Elizabeth Milne, Executive Assistant to the Board of Health & Communications (Recorder)
Mr. Wally Adams, Director, Environmental Health & Infectious Diseases
Ms. Mary Lou Albanese, Manager, Child Health Team
Ms. Tammy Beaudry, Accounting and Budget Analyst
Ms. Laura Di Cesare, Director, Corporate Services
Ms. Kathy Dowsett, Manager, Best Beginnings East
Ms. Anita Cramp, Manager, Young Adult Team
Ms. Tracey Gordon, Manager, Reproductive Health
Ms. Nancy Greaves, Manager, Best Beginnings Central
Dr. Gayane Hovhannisyan, Associated Medical Officer of Health
Ms. Donna Kosmack, Manager, South West Tobacco Control Area Network
Ms. Heather Lokko, Director, Healthy Start
Ms. Sarah Maaten, Manager, Foundational Standard
Mr. John Millson, Associate Director, Finance
Mr. David Pavletic, Manager, Food Safety & Healthy Environments
Mr. Fatih Sekercioglu, Manager, Safe Water, Rabies & Vector-Borne Disease
Ms. Deb Shugar, Manager, Screening, Assessment & Intervention
Ms. Linda Stobo, Manager, Chronic Disease & Tobacco Control
Ms. Suzanne Vandervoort, Director, Healthy Living

At 9:00 a.m., Dr. Christopher Mackie welcomed everyone in attendance and reviewed the 2016 Terms of Reference for the FFC which indicate that the Chair must be nominated before the meeting proceeds.

Disclosure of Conflict(s) of Interest

Dr. Mackie inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

Dr. Mackie made the following amendments to the agenda:
• Family Health Services Program Budget Template to be presented first.
• Addition of agenda item 4.5 2015 Record of Employee’s Salaries and Benefits (Report No. 06-16FFC)
• Election of the Chair for the Finance and Facilities Committee for 2016

It was moved by Ms. Vanderheyden, seconded by Mr. Meyer that the AGENDA of the January 28, 2016 Finance
and Facilities Committee meeting be approved with amendments. Carried

Dr. Mackie opened the floor for election of the Chair for the Finance and Facilities Committee for 2016.

It was moved by Ms. Vanderheyden, seconded by Mr. Peer that Ms. Trish Fulton be nominated for Chair of the Finance and Facilities committee for 2016. 

Ms. Fulton agreed to let her name stand. No other nominations were forthcoming.

By unanimous vote, Ms. Fulton was elected as Chair of the Finance and Facilities Committee for 2016.

Ms. Fulton took over as chair at 9:01 a.m. and commended the Directors and the Managers for the time and effort put into the Program Budget Templates.

Approval of Minutes

 It was moved by Mr. Peer, seconded by Ms. Vanderheyden that the MINUTES from the January 14, 2016 Finance and Facilities Committee meeting be approved. Carried

New Business

2016 Budget Process – Part II (Report No. 02-16FFC)

Service Area #1 Family Health Services

Ms. Suzanne Vandervoort, Acting Director, Family Health Services reviewed the Family Health Services 2016 Planning and Budget Templates that are attached as Appendix B to Report No. 02-16FFC .

Discussion ensued about the e-learning pilot, enhancing collaboration with London Health Science Centre, the placement of two Public Health Nurses in the hospital for follow up with new parents, and the total the timeline for referral in the Screening, Assessment and Intervention program (about 4 months).

After discussion, it was moved by Mr. Meyer, seconded by Mr. Helmer that the Finance & Facilities Committee review the 2016 Planning and Budget Templates for Family Health Services attached as Appendix B. Carried

Service Area #2 – Environmental Health & Chronic Disease Prevention Services

Mr. Wally Adams, Director, Environmental Health & Chronic Disease Prevention Services reviewed the Environmental Health and Chronic Disease Prevention Services 2016 Planning and Budget Template that is attached as Appendix A to Report No. 02-16FFC and answered questions.

Discussion ensued about the Nutritious Food Basket Survey, the availability of Food Handlers Certification training and testing services in Strathroy, MLHU mental health promotion work and a program review of road safety which will be done to address risk factors and identify how MLHU staff can best continue this work.

The Committee took a brief break at 11:12 a.m. with the meeting resuming again at 11:17 a.m. to review the remaining Environmental Health and Chronic Disease Prevention budget templates.

After discussion, it was moved by Mr. Peer, seconded by Ms. Vanderheyden that the Finance and Facilities Committee review the 2016 Planning and Budget Templates for Environmental Health & Chronic Disease Prevention Services attached as Appendix A.
Carried

A lunch break was taken at 11:46 a.m., with the meeting resuming again at 12:11 p.m.

Service Area #3 – General Expenses and Revenues

Mr. John Millson, Associate Director, Finance, reviewed the General Expenses and Revenues 2016 Planning and Budget Template that is contained in Appendix C to Report No. 02-16FFC and answered questions.

Mr. Millson clarified this Program Budget Template and the amount of cost shared revenue for 2015.

After discussion, it was moved by Mr. Helmer, seconded by Mr. Meyer that the Finance and Facilities Committee review the 2016 Planning and Budget Templates for General Expenses and Revenues attached as Appendix C. Carried

It was moved by Mr. Peer, seconded by Mr. Helmer that the Finance and Facilities Committee approve the components of the 2016 budget with amendments, and bring the recommendations to the February 18, 2016 Board of Health meeting. Carried

2015 Board of Health Remuneration (Report No. 03-16FFC)

Dr. Mackie provided context to this report, advising that this is a benchmark used to compensate Board of Health members. Dr. Mackie reminded the Committee that according to the Health Protection and Promotion Act that governs local public health in Ontario, MLHU cannot compensate salaried city councillors unless they are Chair of the Board of Health. He also noted that the compensation rate for County of Middlesex councillors is proposed to increase by 1.5%.

It was moved by Mr. Helmer, seconded by Ms. Vanderheyden that the Finance & Facilities Committee review and recommend that the Board of Health to receive Report No. 03-16FFC, “2015 Board of Health Remuneration” for information. Carried

Finance and Facilities Committee Reporting Calendar (Report No. 04-16FFC)

It was moved by Mr. Meyer, seconded by Mr. Peer that the Board of Health receive the Finance and Facilities Committee – Reporting Calendar for information. Carried

Review of Terms of Reference (Report No. 05-16FFC)

Discussion ensued around the appointment of Chair for a two-year term. Ms. Di Cesare clarified this item and advised that wording will be adjusted. Dr. Mackie added that this does not contradict the Finance and Facilities Terms of Reference.

Mr. Peer identified the value of continuity of the chair role during the budget process. Mr. Helmer agreed and inquired if budgets could be completed earlier, within the calendar year. Dr. Mackie described the provincial budget approval processes, and how they impacted the ability to and value of completing the MLHU budget process earlier.

It was moved by Mr. Peer seconded by Mr. Helmer that the Board of Health receive the Finance and Facilities Committee Terms of Reference review for information. Carried

2015 Record of Employee’s Salaries and Benefits (Report No. 06-16FFC)

Dr. Mackie provided a summary and context to this report, noting that there was an increase in the number of staff on this list due in part to 2015 being a 27-pay year.

It was moved by Mr. Helmer, seconded by Mr. Meyer that the Finance & Facilities Committee make a recommendation to the Board of Health to receive Report No. 06-16FFC “Public Sector Salary Disclosure Act – 2015 Record of Employee’s Salaries and Benefits” for information. Carried

Other Business

Next Meeting

Dr. Mackie advised that a March meeting has not occurred in the past and discussion ensued around this item.

Ms. Fulton summarized the discussion and noted that if the Committee does not hear back from staff, a March meeting will not be held and the next meeting will be April 7, 2016.

Adjournment

 Ms. Fulton thanked staff for the superb quality and effort put into the Program Budget Templates for 2016.

It was moved by Ms. Vanderheyden, seconded by Mr. Helmer that the Finance and Facilities Committee meeting be adjourned.

At 12:47 p.m. Ms. Fulton adjourned the meeting.

Trish Fulton

Committee Chair

Christopher Mackie
Secretary-Treasurer