April 16, 2015 - Governance Committee Minutes

Committee Members Present:

Mr. Mark Studenny (Chair)
Mr. Ian Peer
Ms. Viola Poletes Montgomery
Mr. Kurtis Smith

Regrets:

Mr. Stephen Turner

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Jordan Barringa, Manager, Strategic Projects
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Dr. Trevor Hunter, Board member
Ms. Sarah Maaten, Epidemiologist
Ms. Joanne Vanderheyden, Board member

Committee Chair, Mr. Mark Studenny, called the Committee meeting to order at 6:00 p.m.

Disclosures of Conflict(s) of Interest

Mr. Studenny inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Mr. Meyer that the AGENDA for the April 16, 2015 Governance Committee meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Smith, seconded by Ms. Vanderheyden that the Minutes from the February 19, 2015 Governance Committee meeting be approved. Carried

Business Arising from the Minutes

None

New Business

Orientation Update (07-15GC)

Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy, assisted Committee members with their understanding of this report. She announced that the Board Orientation for new Board members will take place at 4:30 p.m. on Thursday, May 21, 2015, prior to the May Board meeting. A light supper will be provided.

Ms. Di Cesare also reported that all Board of Health members are required to complete the second phase of the Accessibility for Ontarians with Disabilities Act (AODA) training. A link for the Online Training will be provided by email.

Governance Committee Reporting Calendar (08-15GC)

Mr. Jordan Barringa, Manager, Strategic Projects, reviewed the Governance Committee Reporting Calendar which provides a recommended quarterly schedule for topics to be discussed at the Governance Committee.

It was moved by Ms. Poletes Montgomery, seconded by Mr. Meyer that Reports No. 07-15GC Orientation Update and 08-15GC re Governance Committee – Reporting Calendar be received for information. Carried

2015 Board of Health Self-Assessment Results (09-15GC)

Ms. Sarah Maaten, Epidemiologist, assisted Committee members with their understanding of this report by providing an overview of the Self-Assessment results, including that a strong majority of Board members agree that the Board is achieving its outcomes.

After discussion, it was moved by Ms. Poletes Montgomery, seconded by Mr. Peer that:

1. The Governance Committee receive the findings of the March 2015 Board Self-Assessment as outlined in Report No. 09-15GC re 2015 Board of Health Self-Assessment Results, and further
2. The Governance Committee task Health Unit staff to develop a plan for continuous improvement of Board of Health effectiveness and engagement based on the findings of the survey and best practices to present at a future Governance Committee.

Carried

In response to a question about the next step for the Strategic Plan, Dr. Mackie replied that next will be presented to the Governance Committee at the June 18, 2015, meeting.

Confidential

At 6:25 p.m., it was moved by Ms. Poletes Montgomery, seconded by Mr. Meyer that the Governance Committee move in camera to discuss personal matters about an identifiable individual. Carried

At 6:35 p.m., it was moved by Ms. Poletes Montgomery, seconded by Mr. Peer that the Governance Committee return to a public forum and report that progress was made concerning an issue dealing with personal matters about an identifiable individual. Carried

Other Business

The next meeting of the Governance Committee is scheduled for Thursday, June 18, 2015 at 6:00 p.m. Items for this agenda will include the following:

• MLHU Strategic Plan
• Board of Health Self-Assessment Professional Development Plan

Adjournment

At 6:40 p.m., it was moved by Ms. Poletes Montgomery, seconded by Mr. Smith that the meeting be adjourned. Carried

MARK STUDENNY
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer