February 19, 2015 - Governance Committee Minutes

Committee Members Present:

Mr. Ian Peer
Ms. Viola Poletes Montgomery
Mr. Kurtis Smith
Mr. Mark Studenny (Chair)

Regrets:

Mr. Stephen Turner

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Jordan Barringa, Manager, Strategic Projects
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Ms. Sarah Maaten, Epidemiologist
Ms. Joanne Vanderheyden, Board Member

Committee Chair, Mr. Mark Studenny, called the Committee meeting to order at 6:00 p.m.

Disclosures of Conflict(s) of Interest

Mr. Studenny inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Ms. Poletes Montgomery, seconded by Mr. Smith that the AGENDA for the February 19, 2015 Governance Committee meeting be approved. Carried

Approval of Minutes

It was moved by Ms. Poletes Montgomery, seconded by Mr. Smith that the Minutes from the January 15, 2015 Governance Committee meeting be approved. Carried

Business Arising from the Minutes

None

New Business

Strategic Plan - Balanced Scorecard & Consultation (04-15GC)

Ms. Di Cesare and Mr. Barringa assisted Committee members with their understanding of this report with use of a PowerPoint presentation that is attached as Appendix B to Report No. 04-15GC. Ms. Sarah Maaten explained the literature review and research that Health Unit staff has done to determine “What Makes a High Performing Health Unit.”

Discussion ensued about the language and groupings used in the Scorecard. Dr. Mackie explained that each quadrant of the Scorecard will be defined in more detail in the next phase. Committee members requested that transparency and accountability be implied in each quadrant and that relationship building be included in the definition of community confidence.

Discussion also ensued about the public input process. It was agreed that if a survey is used, it must be very short, and that people do not have time for public meetings. The three major partners: the Province, the City of London, and the County of Middlesex County must be consulted. It was suggested that for the first time through the process, targeted requests from the three major partners could provide the most productive feedback.

It was moved by Mr. Smith, seconded by Ms. Poletes Montgomery that the Governance Committee receive Report No. 04-15GC re Strategic Plan – Balanced Scorecard & Public Consultation for information. Carried

Medical Officer of Health and Chief Executive Officer Performance Appraisal 2015 (05-15GC)

Ms. Poletes Montgomery reviewed the discussion from the January 28th meeting of the subcommittee. The subcommittee consisted of Ms. Poletes-Montgomery, Mr. Studenny, Mr. Meyer, and Mr. Turner.

Ms. Di Cesare clarified that the annual process would be initiated in the first quarter of the calendar year, and the appraisal would be done in the second quarter.

Committee members agreed that they would review the draft tool and submit comments via email to Sherri Sanders, Executive Assistant to the Board of Health at sherri.sanders@mlhu.on.ca who will compile the information and send it to Ms. Poletes Montgomery and Ms. Di Cesare for revisions.

It was moved by Mr. Smith, seconded by Ms. Poletes Montgomery that the Governance Committee receive Report 05-15GC for discussion and review of the revised appraisal tool and proposed timelines. Carried

March 2015 Board of Health Self-Assessment Survey (06-15GC)

It was moved by Ms. Poletes Montgomery, seconded by Mr. Smith that the Governance Committee recommend that members of the Middlesex-London Board of Health complete the survey attached as Appendix A to Report No. 06-15GC in March 2015 and that the Governance Committee review results at its April meeting in order to propose recommendations to improve Board effectiveness and engagement. Carried

Other Business

The next meeting of the Governance Committee is scheduled for Thursday, April 16, 2015 at 6:00 p.m.

Adjournment

At 6:50 p.m., it was moved by Mr. Smith, seconded by Ms. Poletes Montgomery that the meeting be adjourned. Carried

MARK STUDENNY
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer