September 1, 2016 - Finance and Facilities Committee Meeting Minutes

Committee Members Present:

Ms. Trish Fulton (Committee Chair)
Mr. Marcel Meyer
Mr. Ian Peer
Mr. Jesse Helmer
Ms. Joanne Vanderheyden

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health (Recorder)
Mr. John Millson, Associate Director, Finance
Mr. Jordan Banninga, Manager, Strategic Projects

At 9:00 a.m., Chair Fulton called the meeting to order.

Disclosure of Conflict(s) of Interest

 Chair Fulton inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Ms. Vanderheyden, seconded by Mr. Peer that the AGENDA for the September 1, 2016 Finance and Facilities Committee meeting be approved. Carried

Approval of Minutes

An amendment was made to wording in the confidential minutes for July 7, 2016.

It was moved by Mr. Meyer, seconded by Ms. Vanderheyden that the Confidential MINUTES from the July 7, 2016 Finance and Facilities Committee in-camera session be approved as amended. Carried

It was moved by Mr. Meyer, seconded by Ms. Vanderheyden that the MINUTES from the July 7, 2016 Finance and Facilities Committee meeting be approved. Carried

New Business

4.1 Q2 Financial Update and Factual Certificate (Report No. 027-16FFC)

Mr. John Millson introduced this report and answered questions.

Discussion ensued about the following items:
• The likelihood of the Health Unit receiving an increase in funding of 2% from the Ministry and the funding formula that was used last year by the Ministry.
• The normal delays experienced when hiring and that efforts are made to minimize delays in hiring and mitigate impact on services.
• Clarification of item #10 of the Factual Certificate; City of London Legal is working on this item and it is expected that there will be no financial impact for the Health Unit

It was moved by Mr. Peer, seconded by Mr. Helmer, that the Finance and Facilities Committee review and recommend that the Board of Health receive Report No. 027-16FFC re: “Q2 Financial Update & Factual Certificate” and appendices for information. Carried

4.2 In-kind Support to 100% Programs (Report No. 028-16FFC)

Mr. John Millson reviewed this report and noted that 100% programs will most likely not receive increased funding.

Discussion ensued about amending the analysis of Cost Shared Program document to include the percentage of unallocated costs, when programs started and whether there are any issues to note.

Mr. Meyer noted that he would like to look into setting up a meeting between the Minister and Municipalities.

It was moved by Mr. Meyer, seconded by Mr. Helmer, that the Finance and Facilities Committee receive report No. 028-16 FFC re: “In-Kind Support to 100% Programs” for information. Carried

4.3 2017 Board of Health Budget - Financial Parameters (Report No. 029-16FFC)

Dr. Mackie noted that the Health Unit has not yet received notice of 2016 provincial funding and therefore staff are looking to the Board for guidance. The Committee further discussed this report and agreed to move forward knowing that there may be a need to make adjustments at a later date.

It was moved by Mr. Meyer, seconded by Mr. Helmer, that the Finance and Facilities Committee make recommendation to the Board of Health to approve the following assumptions for planning the 2017 budget:
1) 2% increase in provincial funding for Mandatory Programs; and
2) 0% increase in municipal funding for Mandatory Program; and further
3) 0 % grant increase for all other programs.
Carried

4.4 March 31 Draft Financial Statements (Report No. 030-16FFC)

It was moved by Mr. Helmer, seconded by Ms. Vanderheyden, that the Finance and Facilities Committee recommend that the Board of Health approve the audited Consolidated Financial Statements for the Middlesex-London Health Unit, March 31st, 2016 as appended to Report No. 030-16FFC. Carried

4.5 Ministry of Transportation Grant (Report No. 031-16FFC)

It was moved by Mr. Peer, seconded by Mr. Meyer, that the Finance and Facilities Committee review and make recommendation to the Board of Health to receive Report No. 031-16FFC; re: “Ministry of Transportation Grant” for information. Carried

Confidential

At 10:45 a.m. Chair Fulton invited a motion to move in camera to discuss items regarding a proposed or pending acquisition of land by the Middlesex-London Board of Health.

It was moved by Ms. Vanderheyden, seconded by Mr. Helmer that the Finance and Facilities Committee move in camera to discuss items regarding a proposed or pending acquisition of land by the Middlesex-London Board of Health.
Carried

At 12:55 p.m. it was moved by Ms. Vanderheyden, seconded by Mr. Helmer that the Finance and Facilities Committee rise and return to public session to report that progress had been made on items regarding a proposed or pending acquisition of land by the Middlesex-London Board of Health.
Carried

At 12:55 p.m. the Finance and Facilities Committee returned to public session.

Other Business

Next meetings:

• September 15, 2016, @ 6:00 p.m.
• October 6, 2016 @ 9:00 a.m.

Adjournment

Chair Fulton invited a motion to adjourn the meeting.

It was moved by Mr. Peer, seconded by Ms. Vanderheyden that the meeting be adjourned. Carried

At 1:00 p.m. Chair Fulton adjourned the meeting.

Trish Fulton

Committee Chair

Dr. Christopher Mackie
Secretary-Treasurer