Report No. 001-12
TO: Chair and Members of the Board of Health
FROM: Graham L. Pollett, MD, FRCPC, Medical Officer of Health
DATE: 2012 January 19
Election of 2012 Board of Health Executive
Recommendations
1. It is moved by ____________, seconded by _____________that ______________
be elected Chair of the Middlesex-London Board of Health for the year 2012; and further
2. It is moved by ___________, seconded by _____________that _______________
be elected Vice-Chair of the Middlesex-London Board of Health for the year 2012; and further
3. It is moved by ___________, seconded by ____________ that _______________
be elected Secretary-Treasurer of the Middlesex-London Board of Health for the year 2012; and further
4. It is recommended that the Board of Health establish Standing Committees for 2012; and further
5. That the schedule of regular Board of Health meetings for 2012 highlighted in Appendix C of Report No. 001-12 be approved.
Background
After the fall 2010 Municipal Election, Middlesex County Council and City of London Council appointed their representatives to the Board of Health for a term of four years, i.e., the term of municipal council. Representing County Council were Mr. Al Edmondson, Mr. Marcel Meyer and Mr. Don Shipway. Representing City Council were Councillors Denise Brown and Joe Swan and lay appointee, Patricia Coderre. In October 2011, the City ofLondon appointed Councillor Stephen Orser to the Board of Health to fill the vacancy resulting from Mr. Swan’s resignation. In December, Middlesex County recently appointed Councillor David Bolton to fill the vacancy created by Councillor Don Shipway’s resignation. The remaining five (5) members of the Board of Health are appointed by the provincial government, each for a specified term. Appendix E summarizes the Board composition and individual member appointment term expiration dates.
Bylaw No. 3 of the Board of Health (Appendix A) regulates the proceedings of the Board. Section 18.0 of this Bylaw addresses Elections and Appointment of Committees. It reads as follows:
18.1 At the first meeting of each calendar year, the Board shall elect by a majority vote a Chair and a Vice-Chair for that year.
18.2 The Chair of the Board shall rotate on an annual basis to one of the representatives of the City of London, the County of Middlesex and the Province of Ontario.
18.3 At the first meeting of each calendar year, the Board shall appoint the representative or representatives required to be appointed annually at the first meeting by the Board to other boards, bodies or commissions where appropriate.
18.4 The Board may appoint committees from time to time to consider such matters as specified by the Board. (e.g., Human Resources, Planning, etc.).
2012 Inaugural Meeting Decisions
(a) Election of Executive Officers
As per Bylaw No. 3, the positions of Chair and Vice-Chair are elected positions which serve a one year term. These positions are rotated sequentially among the three constituent groups represented on the Board as follows: County of Middlesex, City of London and Provincial appointees. The outgoing Chair, Ms. Patricia Coderre, is a City of London appointee. Last year’s Vice-Chair, Ms. Viola Poletes Montgomery, is a Provincial appointee.
Consequently, to comply with Bylaw No. 3, the Chair for 2012 should be elected from one of the five Provincial representatives (usually the preceding year’s Vice-Chair) and the Vice-Chair from one of the three MiddlesexCounty appointees. The Medical Officer of Health is usually appointed Secretary-Treasurer of the Board.
(b) Establishment of Standing Committees
Subsequent to the Election of Officers and consistent with Board of Health Policy No. 2-10, Section 1.3 (ii) Structure and Responsibilities of the Board of Health (Appendix B), the Board determines whether it wishes to establish one or more Standing Committees. Historically, the Board of Health has not operated with Standing Committees but has had all matters dealt with directly by the Board.
(c) Approval of 2012 Meeting Schedule
The Board then confirms the meeting schedule for the coming year. Traditionally, Board meetings have been held the 3rd Thursday of each month with the exception of the December meeting which has been held on the 2nd Thursday. Meetings for the months of July and August have been held on an as needed basis, at the call of the Chair. On a past practice basis, a proposed meeting schedule for 2012 is presented in Appendix C.
(d) Board of Health Members’ Appointment Terms
Appendix D, Provincial Appointee Reappointment Process (an Appendix of Board of Health Policy No. 2-10), calls for the Secretary-Treasurer to annually provide a listing of all Board Members term expiration dates. As previously indicated, this list is provided in Appendix E.
Graham L. Pollett, MD, FRCPC
Medical Officer of Health
This report addresses Bylaw #3 as outlined in the MLHU Administration Policy Manual.
Last modified on: February 14, 2013