October 19, 2017 - Meeting Minutes - Governance Committee

Committee Members Present:

Mr. Trevor Hunter (Chair)
Mr. Ian Peer
Mr. Kurtis Smith
Ms. Maureen Cassidy
Mr. Jesse Helmer

Others Present:

Dr. Christopher Mackie, Medical Officer of Health and CEO
Ms. Nicole Patterson, Human Resources Coordinator (Recorder)
Ms. Laura Di Cesare, Director, Corporate Services
Mr. Jordan Banninga, Manager, Strategic Projects

Chair Hunter called the meeting to order at 6:00 p.m.

Disclosure of Conflict(S) of Interest

Chair Hunter inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Ms. Cassidy, that the AGENDA for the October 19, 2017 Governance Committee meeting be approved.
Carried

Approval of Minutes

It was moved by Mr. Smith, seconded by Ms. Cassidy, that the MINUTES of the September 21, 2017 Governance Committee meeting be approved.
Carried

New Business

4.1 2017 Mid-year Strategic Plan Update (Report No. 007-17GC)

Chair Hunter invited the committee to provide any comments or make any queries.

Discussion ensued on the following items:

• The Balanced Scorecard is very helpful to be able to see the areas that are on track and those that are behind target. This is effective in determining what is happening well.
• It appears there are obstacles around the completion of the FRX project resulting in a delay. It was noted that the new Finance Manager will take over this project.

It was moved by Mr. Helmer, seconded by Ms. Cassidy that the Governance Committee receive Report No. 007-17GC re: 2017 Mid-Year Strategic Plan Update for information.
Carried

4.2 2016 Year-end Performance on Accountability Indicators (Report No. 008-17GC)

Discussion ensued on the following items:

• Impacts of legalized marijuana in relation to the indicators for inspection of tobacco retailers and whether or not it will be monitored with a similar process.
• There will be an anticipated increase in the need for health promotion during the transition to legal cannabis.
• What a compliance report entails and when it is necessary to complete based on if the targets are being met as set by the Ministry.

It was moved by Ms. Cassidy, seconded by Mr. Smith, that the Governance Committee receive Report No. 008-17 re: 2016 Year-End Performance on Accountability Indicators for information.
Carried

4.3 MOH/CEO Performance Review (Report No. 009-17GC)

It was determined that the process for evaluating performance of the MOH/CEO would be amended and the document be brought forward to the Board of Health for approval.

It was moved by Mr. Peer, seconded by Ms. Cassidy, that the Governance Committee receive Report 009-17GC and approve the modified 2016 performance appraisal process for the Medical Officer of Health / Chief Executive Officer.
Carried

Other Business

5.1 Policy Review (Continued)

G-380 Conflicts of Interest and Declaration

Discussion ensued on the following items:

• Positive changes made to the policy.
• The following wording should be changed:
• Remove the word ‘scrupulously’
• Change ‘and Board member’ to ‘A Board member’
• Whether it is the role of the Chair to be responsible for resolving conflict and what it means to resolve conflict.
• The following changes were made to the policy:
• Remove the paragraph about the Chair being responsible for resolving conflict
• Include a heading to the section about Financial Endorsements

It was moved by Mr. Helmer, seconded by Ms. Cassidy, that the Governance Committee bring forward the changes proposed to the policy to the Board.
Carried

G-040 MOH CEO Selection and Succession Planning

It was determined that there was nothing to address on this policy as it has been proven to be successful in the last round of temporary coverage.

It was moved by Ms. Cassidy, seconded by Mr. Peer, to bring forward the Selection and Succession Planning policy to the Board.
Carried

4.2 Next Meeting: Thursday, December 14, 2017

Adjournment

At 6:33 p.m., it was moved by Ms. Cassidy, seconded by Mr. Helmer, that the meeting be adjourned.
Carried

Trevor Hunter
Chair

Christopher Mackie
Secretary-Treasurer