Minutes - November 15, 2018 - Governance Committee Meeting 

Committee Members Present

Mr. Trevor Hunter (Chair)
Ms. Trish Fulton
Mr. Ian Peer

Regrets:

Mr. Kurtis Smith
Ms. Joanne Vanderheyden

Others Present

Dr. Christopher Mackie, Secretary-Treasurer
Dr. Alexander Summers, Associate Medical Officer of Health
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications Coordinator (Recorder)
Mr. Jordan Banninga, Manager, Program, Planning and Evaluation
Mr. Joe Belancic, Manager, Procurement and Operations
Ms. Cynthia Bos, HR Manager
Ms. Laura Di Cesare, Director, Healthy Organization
Mr. Brian Glasspoole, Manager, Finance
Ms. Kendra Ramer, Manager, Strategic Projects
Ms. Nicole Gauthier, Manager, Privacy, Risk and Governance

At 6:01 p.m., Chair Hunter called the meeting to order.

Disclosure of Conflict(s) of Interest

Chair Hunter inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Ms. Fulton, that the AGENDA for the November 15, 2018 Governance Committee meeting be approved. Carried

Approval of Minutes

It was moved by Ms. Fulton, seconded by Mr. Peer, that the MINUTES of the September 20, 2018 Governance Committee meeting be approved as amended Carried

New Business

2018–20 Strategic Planning Update (Report No. 011-18GC)

Discussion ensued on the following items:
• The number of items on track to move forward.
• Connections between items encountered in the strategic planning implementation and what is brought forward to the Finance & Facilities Committee.
• Listing the project status number in the project status report the better to align with the Balanced Scorecard and link documents together cohesively.
• Risks outlined in the Balanced Scorecard, as well as contingency plans and mitigation strategies for each item.

It was moved by Ms. Fulton, seconded by Mr. Peer, that Governance Committee receive Report No. 011-18GC re: “2018–20 Strategic Planning Update” for information. Carried

Dr. Mackie acknowledged the staff in attendance who worked to bring these reports forward this evening, namely Ms. Di Cesare, Mr. Banninga, Ms. Ramer, and Ms. Gauthier.

Accreditation and Continuous Quality Improvement (Report No. 012-18GC)

Committee members indicated their support for this report and its recommendations.

It was moved by Mr. Peer, seconded by Ms. Fulton, that the Governance Committee:
1) Receive Report No. 012-18GC re: “Accreditation and Continuous Quality Improvement” for information;
2) Recommend that the Board of Health not pursue accreditation at this time; and
3) Recommend that the Board of Health request an additional report in 2020 to reconsider the costs and benefits of pursuing accreditation with an external body.
Carried

Alignment of Programs with the Ontario Public Health Standards and MLHU Planning and Budgeting Processes (Report No. 013-18GC)

Committee members commended staff for undertaking the work required to complete this project.

Discussion ensued on why this report was brought forward to the Governance Committee instead of the Finance & Facilities Committee.

It was moved by Ms. Fulton, seconded by Mr. Peer, that the Governance Committee receive Report No. 013-18GC re: “Alignment of Programs with the Ontario Public Health Standards and MLHU Planning and Budgeting Processes” for information. Carried

Governance Policy Review (Report No. 014-18GC)

It was moved by Mr. Peer, seconded by Ms. Fulton, that the Governance Committee:
1) Receive Report No. 014-18GC re: “Governance Policy Review” for information;
2) Recommend that the Board of Health approve renewal of the governance policies outlined in this report; and
3) Recommend that the Board of Health approve the new governance policy on Occupational Health and Safety (see Appendix B).
Carried

Other Business

Next meeting: March 21, 2019.

Confidential

It was moved by Ms. Fulton, seconded by Mr. Peer, that the Governance Committee move in-camera to consider matters regarding identifiable individuals and the security of the property of the Middlesex-London Board of Health. Carried

At 6:47 p.m., it was moved by Mr. Peer, seconded by Ms. Fulton, that the Governance Committee rise and return to public session. Carried

At 6:47 p.m., the Governance Committee returned to public session.

Adjournment

At 6:48 p.m., it was moved by Mr. Peer, seconded by Ms. Fulton, that the meeting be adjourned. Carried

TREVOR HUNTER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer