May 3, 2016 - Finance and Facilities Committee Meeting Minutes

Committee Members Present:

Ms. Trish Fulton (Committee Chair)
Mr. Marcel Meyer
Mr. Ian Peer
Mr. Jesse Helmer
Ms. Joanne Vanderheyden

Others Present:

Dr. Christopher Mackie, Medical Officer of Health and CEO
Ms. Elizabeth Milne, Executive Assistant to the Board of Health & Communications (Recorder)
Ms. Laura Di Cesare, Director, Corporate Services
Mr. John Millson, Associate Director, Finance

At 10:04 a.m., Chair Fulton called the meeting to order.

Disclosure of Conflict(s) of Interest

Chair Fulton inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Meyer, seconded by Mr. Peer that the AGENDA for the May 3rd 2016 Finance and Facilities Committee meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Peer, seconded by Ms. Vanderheyden that the MINUTES from the April 7, 2016 Finance and Facilities Committee meeting be approved.Carried

New Business

4.1 Great-West Life Benefits – Rate Renewal (Report No. 013-16FFC)

Mr. Millson summarized and provided context to this report.
Mr. Helmer arrived at 10:11 a.m.

Discussion ensued about the following items:
• Internal issues that have caused insurance premiums to increase.
• The possibility of changing the plan to reduce costs such as co-paying, restricting coverage at certain pharmacies to save on dispensing fees and implementing flex benefit plans.

It was moved by Mr. Meyer, seconded by Mr. Helmer that the Finance and Facilities Committee review and make recommendation to the Board of Health to approve the renewal of the group insurance rates administered by Great-West Life as described in Report No. 013-16FFC re: “Great-West Life Benefits – Renewal Rates”. Carried

4.2 2016 One-time Funding Confirmation (Report No. 014-16FFC)

Mr. Millson summarized and provided context to this report.

Discussion ensued about the following items:
• Costs associated with covering activities related to the TB case investigation and follow up.
• The discretionary nature of 100% Funding grants from the Ministry and the application process
• The Medical Officer of Health compensation grid and changes associated with the rate for 2016.

It was moved by Mr. Peer, seconded by Ms. Vanderheyden, that the Finance & Facilities Committee make recommendation to the Board of Health to approve the Board Chair to sign the Amending Agreement No. 4 to the Public Health Funding and Accountability Agreement as appended to Report No. 014-16FFC. Carried

Confidential

 At 10:40 a.m. Chair Fulton invited a motion to move in camera to discuss a matter regarding a proposed or pending acquisition of land by the Middlesex-London Board of Health.

It was moved by Ms. Vanderheyden, seconded by Mr. Peer, that the Finance and Facilities Committee move in camera to discuss a matter regarding a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

At 10:51 a.m. it was moved by Ms. Vanderheyden, seconded by Mr. Meyer that the Finance and Facilities Committee rise and return to public session to adjourn the meeting. Carried

At 10:51 a.m. the Finance and Facilities Committee returned to public session.

Other Business

 6.1 Dr. Mackie flagged the Middlesex-London Health Unit wireless device selection process and advised that this item will require an important policy discussion. A detailed analysis of various platforms has been completed by IT staff. An information report will go to the Board of Health at the May meeting, and any financial impacts will be provided to the Finance and Facilities Committee during the quarterly variance process.

6.2 The next Finance and Facilities Committee was rescheduled for Wednesday June 8th at 9:30 a.m. due to quorum.

Adjournment

At 11:05 a.m. Chair Fulton adjourned the meeting.

Trish Fulton
Committee Chair

Christopher Mackie
Secretary-Treasurer