June 18, 2015 - Governance Committee Minutes

Committee Members Present:

Mr. Mark Studenny (Chair)
Mr. Ian Peer
Ms. Viola Poletes Montgomery
Mr. Kurtis Smith

Regrets:

Mr. Stephen Turner

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Jordan Barringa, Manager, Strategic Projects
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Dr. Trevor Hunter, Board Member
Mr. Marcel Meyer, Board Member

Committee Chair, Mr. Mark Studenny, called the Committee meeting to order at 6:00 p.m.

Disclosures of Conflict(s) of Interest

Mr. Studenny inquired if there were any disclosures of conflict of interest to be declared.

Dr. Hunter declared a potential conflict of interest re Report 12-15GC Board of Health Development Plan in regards to his role outside of the Board of Health as a Governance Consultant. The potential conflict was noted.

Approval of Agenda

It was moved by Mr. Peer, seconded by Mr. Smith that the AGENDA for the June 18, 2015 Governance Committee meeting be approved with addition of information item re: District of Algoma Health Unit Assessment Report – Executive Summary. Carried

Approval of Minutes

It was moved by Mr. Smith, seconded by Mr. Peer that the MINUTES from the April 16, 2015 Governance Committee meeting be approved. Carried

Business Arising from the Minutes

None

New Business

2012-14 Strategic Plan – Final Report on Strategic Directions (Report 10-15GC)

It was moved by Mr. Peer, seconded by Mr. Smith that the Governance Committee receive Report No.10-15GC re 2012-14 Strategic Plan – Final Report on Strategic Directions for information. Carried

The Middlesex-London Health Unit 2015-2020 Strategic Plan (Report 11-15GC)

Discussion ensued about the importance of including Community Stakeholders in the Strategic Planning and Balanced Score Card processes.

In response to a question about staff response to the draft 2015-2020 Strategic Plan, Dr. Mackie reported that Staff members have been given numerous opportunities to provide informal and formal feedback about the plan.

In response to a question the Board of Health’s role is in reviewing and evaluating the Balanced Score Card, Ms. Di Cesare proposed that staff will report to the Board about the implementation of the Balanced Score Card on a quarterly basis.

It was moved by Ms. Poletes Montgomery, seconded by Mr. Smith that the Governance Committee recommend that the Board of Health endorse the draft 2015-2020 Strategic Plan, and direct staff to continue with public and client consultations to gather input on areas of Health Unit activity and refine the Plan. Carried

Board of Health Development Plan (Report 12-15GC)

It was moved by Ms. Poletes Montgomery, seconded by Mr. Peer that the Governance Committee:

1. Receive Report No. 12-15GC re Board of Health Development Plan for information, and further
2. Approve the organization of an offsite workshop to contribute to Board effectiveness and engagement.

Carried

After discussion, it was suggested that an offsite workshop be planned for a Friday in late October or November. Proposed development topics could include a discussion on Governance Models and the Board of Health Code of Conduct.

District of Algoma Health Unit Assessment Report – Executive Summary (verbal report)

The Executive Summary was distributed to all Committee members by email. A copy is filed with the minutes.

Dr. Mackie reported that the Finance and Facilities Committee is working on improving the year end audit process for the Health Unit to ensure efficient and diligent reporting.

It was moved by Ms. Poletes Montgomery, seconded by Mr. Peer that the Executive Summary of the District of Algoma Health Unit Assessment Report be received for information. Carried

Confidential

It was moved by Mr. Peer, seconded by Mr. Smith that the Confidential Minutes from the April 16, 2015 Governance Committee meeting be approved. Carried

Other Business

The next meeting of the Governance Committee is scheduled for Thursday, September 17, 2015 at 6:00 p.m.

Adjournment

At 6:40 p.m., it was moved by Ms. Poletes Montgomery, seconded by Mr. Peer that the meeting be adjourned. Carried

MARK STUDENNY
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer