January 29, 2014 - Finance and Facilities Committee Public Minutes

Committee Members Present:

Mr. David Bolton
Ms. Trish Fulton (Chair)
Mr. Marcel Meyer
Mr. Stephen Orser
Mr. Ian Peer

Others Present:

Ms. Laura DiCesare, Director, Human Resources & Corporate Strategy
Dr. Christopher Mackie, Medical Officer of Health & CEO (Secretary-Treasurer for Board of Health)
Mr. John Millson, Director, Finance and Operations
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Dr. Bryna Warshawsky, Associate Medical Officer of Health and Director, Oral Health, Communicable Disease and Sexual Health Services

Media Outlets:

None

At 9:00 a.m., Ms. Trish Fulton, Committee Chair, welcomed everyone to the Finance and Facilities Committee (FFC) meeting.

Disclosures of Conflict(s) of Interest

Chair Fulton inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved Mr. Peer, seconded by Mr. Bolton that the Agenda for the January 29, 2014 Finance and Facilities Committee be approved. Carried.

Approval of Minutes - January 9, 2014

It was moved by Mr. Bolton, seconded by Mr. Meyer that the minutes from the January 9, 2014 Finance and Facilities Committee meeting be approved. Carried

Business Arising from the Minutes

Dr. Mackie, Medical Officer of Health, provided a verbal update on the Generator project for 50 King Street. The Generator Ad Hoc Committee met prior to the FFC meeting on January 29, 2014. The ad hoc committee recommends, after talking to electrician Mr. Dick Foster, that the generator should provide enough power to run the two rooms with fridges for vaccines and the two server rooms (telephones and computers). The committee also recommends to the FFC that the proposed generator should have a three-phase alternator and be fueled by natural gas. Staff will consult with the Health Unit’s electrical contractor as to requirements and draft a Request for Proposal for the FFC to review.

New Business

5.1. Healthy Communities Partnership Grant ($49,000) (Report 03-14FFC)

Mr. Millson, Director, Finance and Operations, explained that Appendix B to Report 03-14FFC is Amending Agreement No. 7 to the Public Health Accountability Agreement which allows the Ministry of Health and Long-Term Care to flow an additional $49,000 to the Healthy Communities Partnership Middlesex-London, and it extends the time period in which the total funding can be utilized to March 31, 2014.

It was moved by Mr. Orser, seconded by Mr. Bolton that the Finance & Facilities Committee review and make recommendation to the Board of Health to endorse the Board Chair to sign the Amending Agreement No. 7 to the Public Health Accountability Agreement as it relates to the additional 100% funding for the Healthy Communities Fund – Partnership Stream Program as appended to Report No. 03-14FFC. Carried

5.2. 2014 Budget Process (Report No 04-14FFC)

Dr. Mackie summarized that the Planning and Budget Templates for the first two of the six service areas were reviewed by this Committee on January 9, 2014 in Report 02-14FFC as follows: 1. Environmental Health & Chronic Disease Prevention and 2. Finance Operations and Information Technology. Two service areas were reviewed at this meeting. The remaining two service areas (Family Health Services and Human Resources & Corporate Strategy) will be discussed at the February 12 FFC meeting.

Service Area #3 Office of the Medical Officer of Health (OMOH)

Dr. Mackie reviewed the planning and budget templates for the OMOH service area.

Dr. Mackie reported that a new indicator under the OMOH will be that of Board of Health Members’ satisfaction with staff support of their role, particularly at meetings. This indicator will be discussed by the Governance Committee to be incorporated into the Board of Health Self-Assessment process.

It was suggested that an indicator of performance could be how the Medical Officer of Health is viewed by the public as the spokesperson for the Health Unit. This indicator will be considered under the Communications sub-area of the OMOH templates.

Discussion ensued about Privacy requirements and, although the Board would like to see a decrease in breeches, most privacy breeches are out of the control of staff.

The Committee also recommended that staff be commended on the increase in Health Unit staff members getting their flu shot. This staff is an excellent model for Health Care agencies.

Mr. Orser left the meeting at 9:40 a.m.

Dr. Mackie highlighted the proposed addition of a 0.5 FTE Marketing Co-ordinator to assist the Communications Department to promote the Health Unit.

It was moved by Mr. Peer, seconded by Mr. Bolton that the Finance and Facilities Committee receive the 2014 Planning and Budget Templates for the Office of the Medical Officer of Health (OMOH), attached as Appendix A to Report 04-14FFC. Carried

Mr. Meyer left the meeting at 9:55 a.m.

Service Area #4 Oral Health, Communicable Disease Prevention & Sexual Health Services (OHCDSHS)

Dr. Bryna Warshawsky, Associate Medical Officer of Health and Director, Oral Health, Communicable Disease and Sexual Health Services, reviewed the the planning and budget templates for the OHCDSHS area. Dr. Warshawsky reported that programs in this service area will be impacted by a change in Directors, when she leaves the Health Unit at the end of March 2014.

It was moved by Mr. Peer, seconded by Mr. Bolton that the Finance and Facilities Committee receive the 2014 Planning and Budget Templates for Oral Health, Communicable Disease and Sexual Health Services (OHCDSHS), attached as Appendix B to Report 04-14FFC. Carried

It was moved by Mr. Bolton, seconded by Mr. Peer that the Finance and Facilities Committee report to the Board of Health re the 2014 Planning and Budget Templates for OMOH and OHCDSHS at the February 26, 2014 Board of Health meeting after the templates for all six services areas have been reviewed. Carried

At 10:40 a.m., it was moved by Mr. Peer, seconded by Mr. Bolton that the Finance and Facilities Committee move in camera to discuss a matter subject to solicitor-client privilege. Carried

At 10:50 a.m., it was moved by Mr. Peer, seconded by Mr. Bolton that the Finance and Facilities Committee return to public forum and report that information was discussed about a matter subject to solicitor-client privilege. Carried

Other Business

The next scheduled Finance and Facilities Committee Meeting is Wednesday, February 12 at 9:30 a.m. in Room 3A. This meeting likely will run past noon; therefore, lunch will be provided.

Adjournment

At 10:55 a.m., it was moved by Mr. Bolton, seconded by Mr. Peer that the meeting be adjourned. Carried

TRISH FULTON
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer