January 9, 2014 - Finance and Facilities Committee Public Minutes

Committee Members Present:

Mr. David Bolton
Ms. Trish Fulton (Chair)
Mr. Marcel Meyer
Mr. Ian Peer

Absent:

Ms. Denise Brown

Others Present:

Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention
Ms. Laura DiCesare, Director, Human Resources & Corporate Strategy
Dr. Christopher Mackie, Medical Officer of Health & CEO (Secretary-Treasurer for Board of Health)
Mr. John Millson, Director, Finance and Operations
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Dr. Bryna Warshawsky, Associate Medical Officer of Health and Director, Oral Health, Communicable Disease and Sexual Health Services

Media Outlets:

None

At 9:00 a.m., Ms. Trish Fulton, Committee Chair, welcomed everyone to the Finance and Facilities Committee (FFC) meeting.

Disclosures of Conflict(s) of Interest

Chair Fulton inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved Mr. Peer, seconded by Mr. Myer that the Agenda for the January 9, 2014 Finance and Facilities Committee be approved. Carried.

Approval of Minutes - November 28, 2013

It was moved by Mr. Meyer, seconded by Mr. Peer that the minutes from the November 28, 2013 Finance and Facilities Committee meeting be approved. Carried

Business Arising from the Minutes

Dr. Mackie provided a verbal update on the Generator project for the 50 King Street premise. To accommodate the municipal budgeting timeline, it was decided that the Generator Ad Hoc Committee will meet on January 29, 2014, at 8:30 a.m., prior to the scheduled FFC meeting.

Confidential

At 9:05 a.m., it was moved by Mr. Peer, seconded by Mr. Bolton that the Finance and Facilities Committee move in camera to discuss a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

At 9:15 a.m., it was moved by Mr. Peer, seconded by Mr. Bolton that the Finance and Facilities Committee return to public forum and report that information was discussed in a matter concerning a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

New Business

2014 Budget Process (Report No 02-14FFC)

Dr. Mackie summarized the process staff will use to present budget templates to the FFC over the next three meetings.

Discussion ensued about the template in general. Committee members expressed that they like the format for communicating budget information; however, more global measures should be used in the templates as the current Performance/Service Level Measures provide more detail than required by the Board of Health. Committee members also discussed their role in the review of the templates. It was agreed that the members should critique the information and ask questions for justification and clarification. Discussion also ensued about the challenge in the evaluation of programs and services, i.e., absolute numbers versus level of compliance or impact on behavioural change/improved health outcomes. Dr. Mackie explained that the FFC will be asked to recommend Board of Health approval of the budget at the February meeting after the Committee has reviewed the Planning and Budget Templates from the all six service areas.

Service Area #1 Environmental Health and Chronic Disease Prevention

Mr. Wally Adams reviewed the Environmental Health and Chronic Disease Prevention 2014 Planning and Budget Templates that are Appendix B to Report No. 02-14FFC. Mr. Adams answered questions about the templates and about the EHCDP service area.

After discussion, it was moved by Mr. Meyer, seconded by Mr. Peer that the FFC Committee receive Appendix B of Report 02-14FFC (Environmental Health and Chronic Disease Prevention Planning and Budget Template) for information. Carried

The Committee took a break at 11:00 a.m. and resumed at 11:15 a.m.

Service Area #2 Finance and Operations 2014 Planning and Budget Template

Mr. John Millson reviewed the Finance and Operations 2014 Planning and Budget Template that is contained in Appendix A to Report No. 02-14FFCC and answered questions.

Service Area #3 Information Technology 2014 Planning and Budget Template

Mr. Millson also reviewed the Information Technology 2014 Planning and Budget Template found in Appendix A to Report No. 02-14FFC and clarified terminology used in the report.

After discussion, it was moved by Mr. Peer, seconded by Mr. Bolton that the FFC Committee receive Appendix A of Report 02-14FFC (Finance and Operations 2014 & Information Technology 2014 Planning and Budget Templates) for information. Carried

It was moved by Mr. Meyer, seconded by Mr. Peer that the FFC Committee recommend to the Board of Health that approval for the Planning and Budget templates be deferred until the Templates from all six Service Area have been received. Carried

Other Business

The next scheduled Finance and Facilities Committee Meeting is Wednesday, January 29 at 9:00 a.m., Room 3A, 50 King Street, London

Adjournment

At 11:45 a.m., it was moved by Mr. Bolton, seconded by Mr. Meyer that the meeting be adjourned. Carried

TRISH FULTON
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer