January 16, 2014 - Minutes

Members Present:

Mr. David Bolton
Ms. Denise Brown
Mr. Al Edmondson
Mr. Marcel Meyer (Chair)
Mr. Stephen Orser (Vice-Chair)
Mr. Ian Peer
Ms. Viola Poletes Montgomery
Ms. Nancy Poole
Mr. Mark Studenny
Ms. Sandy White

Regrets:

Ms. Trish Fulton

Others Present:

Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services
Ms. Laura DiCesare, Director, Human Resources and Corporate Strategy
Mr. Dan Flaherty, Manager, Communications
Mr. Ross Graham, Manager, Strategic Projects
Dr. Christopher Mackie, Medical Officer of Health & CEO
Mr. John Millson, Director, Finance and Operations
Dr. Chimere Okoronkwo, Manager Oral Health
Mr. David Pavletic, Manager Environmental Health
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Alex Tyml, Online Communications Coordinator
Dr. Bryna Warshawsky, Associate Medical Officer of Health and Director, Oral Health, Communicable Disease & Sexual Health Services

Media Outlets:

None

Dr. Christopher Mackie, Medical Officer of Health & CEO, called the meeting to order at 7:00 p.m. and welcomed Board members and attendees to the 2014 inaugural meeting of the Board of Health.

Disclosures of Conflict(s) of Interest

Dr. Mackie inquired if there were any disclosures of conflict of interest to be declared. None were declared at this time.

Approval of Agenda

It was moved by Ms. Brown, seconded by Mr. Orser that the AGENDA for the January 16, 2014 Board of Health meeting be approved. Carried

Election of Officers

1) Election of Officers (Report No. 001-14)

After discussion, it was moved by Ms. Brown, seconded by Mr. Orser that Board of Health Bylaw No. 3 Section 18 be amended to include the following statement: “The Chair of the Board of Health shall be elected for one year by majority vote. The Chair may serve as Chair for a second year, if approved by a majority vote”. Carried

Dr. Mackie opened the floor for nominations for the position of Chair of the Board of Health for 2014.

It was moved by Ms. Brown, seconded by Mr. Orser that Mr Meyer be elected Chair of the Board of Health for the year 2014. Carried

Mr. Meyer agreed to stand for election.

Dr. Mackie invited further nominations three times. Hearing no further nominations or objections, nominations were closed.

Mr. Meyer assumed the Chair. He opened the floor for nominations for the position of Vice-Chair of for 2014.

It was moved by Ms. Brown, seconded by Mr. Peer that Mr. Orser be elected Vice-Chair of the Board of Health for the year 2014. Carried
Mr. Orser agreed to stand for election.

Mr. Meyer invited further nominations three times. Hearing no further nominations or objections, nominations were closed. Mr. Meyer then opened the floor for nominations for the position of Secretary-Treasurer for 2014.

It was moved by Ms. Poletes Montgomery, seconded by Ms. Poole that Dr. Christopher Mackie be elected Secretary-Treasurer of the Board of Health for 2014. Carried

Dr. Mackie agreed to stand for election.

Chair Meyer invited further nominations three times. Hearing no further nominations or objections, nominations were closed.

Mr. Meyer announced that the election of 2014 Officers was now closed.

It was moved by Ms. Poletes Montgomery, seconded by Mr. Edmondson that the Finance and Facilities Committee of the Board of Health be recognized for 2014 with the following members: Ms. Trish Fulton, Mr. Marcel Meyer (as Chair of the Board), Mr. Ian Peer, Mr. David Bolton, and Mr. Stephen Orser (as Vice-Chair of the Board). Carried

Business Arising from the Minutes

It was discussed at the January 16, 2014 Board of Health meeting that the proposed February meeting date of February 20, 2014, conflicted with the Winter Symposium of the Association of Local Public Health Agencies (alPHa); therefore, the meeting date would have to be changed. Board members reviewed their schedules and it was decided that the February meeting will be held on Wednesday, February 26, 2014.

Approval of Minutes

It was moved by Ms. Poletes Montgomery, seconded by Ms. White that the MINUTES of the December 12, 2013 Board of Health meeting be approved. Carried

Committee Reports

2) Finance and Facilities Committee (FFC) Report, January 9th Meeting (Report No. 002-14)

Mr. Bolton presented Report No. 002-14 re the January 9th Finance and Facilities Committee meeting in Ms. Fulton absence.

Business Arising from the January 9th FFC meeting

It was moved by Mr. Bolton, seconded by Mr. Studenny that the Board of Health defer approval of the 2014 Planning and Budget templates until the templates from all six Service Areas have been received. Carried

It was moved by Ms. White, seconded by Ms. Poletes Montgomery that the Finance and Facilities Committee and Management staff be commended on their commitment to the 2014 Planning and Budget process. Carried

It was moved by Mr. Bolton, seconded by Ms. Poletes Montgomery that the Board of Health receive Report 002-14, including the draft public session minutes of the January 9, 2014 Finance and Facilities Committee meeting for information. Carried

Action Reports

3) Governance Committee – Draft Terms of Reference (Report No. 003-14)

Dr. Mackie assisted Board members with their understanding of this report.

It was moved by Ms. Poletes Montgomery, seconded by Mr. Bolton that the Board of Health approve the draft terms of reference for the Governance Committee attached as Appendix A. Carried

It was moved by Mr. Peer, seconded my Mr. Bolton that the Terms of Reference be amended to state that the Vice Chair does not have to be part of the Governance Committee. Carried

Chair Meyer asked for nominations for Governance Committee members.

It was moved by Mr. Peer, seconded by Ms. Poletes Montgomery that Mr. Studenny be appointed to the Governance Committee. Carried

It was moved by Ms. Brown seconded by Mr. Orser that Mr. Meyer be appointed to the Governance Committee for 2014. Carried

It was moved by Ms. Poole seconded by Mr. Edmondson that Ms. Poletes Montgomery be appointed to the Governance Committee for 2014. Carried

It was moved by Ms. Poletes Montgomery seconded by Mr. Bolton that Mr. Edmondson be appointed to the Governance Committee for 2014. Carried.

It was moved by Mr. Peer seconded by Ms. Brown that Ms. White be appointed to the Governance Committee for 2014. Carried
All nominated agreed to stand as appointees to the Governance Committee.

It was moved by Mr. Peer, seconded by Mr. Studenny that nominations for the Governance Committee be closed. Carried

The Governance Committee (made up of Mr. Edmondson, Mr. Meyer, Ms. Poletes Montgomery, Mr. Studenny and Ms. White) set its first meeting for March 20, 2014 at 6:00 in the Boardroom prior to the Board of Health meeting.

4) Current Accreditation Status and Relevant Developments (Report No. 004-14)

It was moved by Mr. Edmondson, seconded by Ms. White:

1. That the Board of Health receive Report No. 004-14 re Current Accreditation Status and Relevant Developments for information, and
2. That the Board of Health request an additional report in 2014 to identify expected costs and benefits of pursuing accreditation with an external body.

Carried

5) Access to Dental Care (Report No. 005-14)

Dr. Maria VanHarten, Dental Consultant, assisted Board members with their understanding of this report using a PowerPoint presentation.

In response to a question about prevention of oral health problems, Dr. VanHarten responded that community fluoridation is vital for prevention as it reaches all ages and income levels. Dr. VanHarten also explained that the School of Dentistry at Western University Schools does provide services to individuals with lower incomes; however, the demand is too great, and the school is over capacity.

It was moved by Ms. Brown, seconded by Mr. Orser that the Board of Health direct staff to advocate that the Ministry of Health and Long-Term Care develop a program that provides both publicly-funded dental treatment and prevention to low-income adults, including seniors. Carried

It was moved by Ms. Poletes Montgomery, seconded by Ms. Brown that the Board of Health send a letter to the Minister of Health and Long-Term Care and local Members of Provincial Parliament, copied to the Association of Local Public Health Agencies and all Ontario Boards of Health to advocate for a program that provides both publicly-funded dental treatment and prevention to low-income adults, including seniors. Carried

Information Reports

6) Oral Health Report 2013 (Report No. 006-14)

Discussion ensued about why some students are missed, including smaller schools may only be visited once or parents may not give permission for their child to be screened by the Health Unit oral health program. Dr. VanHarten also explained that the Health Unit does not screen patients in long-term care facilities as there are not any oral health programs offering financial aid to adults.

7) Changes to Oral Health Programs (Report No. 007-14)

It was moved by Mr. Bolton, seconded by Mr. Studenny that Report No. 006-14 re Oral Health Report 2013 and Report No. 007-14 re Changes to Oral Health Programs be received for information. Carried

8) Middlesex-London Health Unit Supports Continued Funding for Bike Lanes (Report No. 008-14)

It was moved by Mr. Studenny, seconded by Ms. White that the Board of Health send a letter in support of Bike Lanes to the City of London and Middlesex County. Carried

9) Revised Public Health Funding and Accountability Agreement (Report No. 009-14)

10) Annual Performance Report on the Strategic Directions (Report No. 010-14)

It was moved by Mr. Orser, seconded by Mr. Peer that items # 8 through #10 be received for information. Carried

11) Meat Processing Inspections: New Responsibilities (Report No. 011-14)

Mr. Wally Adams, Director, Environmental Health, and Mr. Dave Pavletic, Manager, Environmental Health, assisted Board members with their understanding of this report. Mr. Adams explained that the Ministry of Health and Long-Term Care will provide training for Public Health Inspectors; however, additional funding for the program is uncertain.

It was moved by Ms. Brown, seconded by Mr. Bolton that Report No. 011-14 re Meat Processing Inspections: New Responsibilities be received for information. Carried

It was moved by Ms. Brown, seconded by Mr. Bolton that staff report back to the Board in six months or sooner stating the impacts of the new responsibilities in meat processing facilities on the Health Unit. Carried

12) Medical Officer of Health Activity Report – January (Report No. 012-14)

It was moved by Mr. Studenny, seconded by Ms. White that Report No. 012-14 re Medical Officer of Health Activity Report – January be received for information. Carried

Confidential

At 8:40 p.m., it was moved by Mr. Studenny, seconded by Ms. White that the Board of Health go in camera to discuss personal matters about an identifiable individual and to discuss a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

At 9:30 p.m., it was moved by Mr. Studenny, seconded by Mr. Orser that the Board of Health return to a public forum and report that progress was made in personal matters about an identifiable individual and matters concerning a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

Dr. Mackie presented a book created by the Health Unit for children that promotes a healthy lifestyle. The resource will be made available to the public once the online edition is available.

Correspondence

There were no questions about the correspondence.

Other Business

Next scheduled Board of Health Meeting: Wednesday, February 26, 2014 at 7:00 p.m.

Adjournment

At 9:35 p.m., it was moved by Ms. Brown, seconded by Mr. Orser that the meeting be adjourned. Carried

MARCEL MEYER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer