February 2, 2017 - Finance & Facilities Committee Meeting

Minutes

Committee Members Present:

Ms. Trish Fulton (Committee Chair)
Mr. Jesse Helmer
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Joanne Vanderheyden

Others Present:

Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications (Recorder)
Ms. Laura Di Cesare, Secretary-Treasurer
Dr. Gayane Hovhannisyan, Acting Medical Officer of Health
Mr. John Millson, Associate Director, Finance
Ms. Heather Lokko, Director, Healthy Start
Ms. Suzanne Vandervoort, Director, Healthy Living

At 9:02 a.m., Chair Fulton called the meeting to order.

Disclosure of Conflict(s) of Interest

Chair Fulton inquired if there were any conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Mr. Meyer, that the AGENDA for the February 2, 2017 Finance & Facilities Committee meeting be approved. Carried

Approval of Minutes

It was moved by Ms. Vanderheyden, seconded by Mr. Meyer, that the MINUTES of the January 26, 2017 Finance & Facilities Committee meeting be approved as amended. Carried

New Business

4.1 Finance and Facilities Committee – Reporting Calendar (Report No. 003-17FFC)

Ms. Di Cesare answered questions in the course of a discussion about various aspects of the Reporting Calendar, including the Finance & Facilities Committee Terms of Reference, the bi-annual review of policies and bylaws, and the review of meeting dates for 2017.

It was moved by Mr. Meyer, seconded by Ms. Vanderheyden, that that Report No. 003-17FFC re: Finance and Facilities Committee – Reporting Calendar be received for information. Carried

4.2 2016 Fourth Quarter Budget Variance Report & Factual Certificate (Report No. 004-17FFC)

Mr. Millson summarized the fourth quarter budget variance report and flagged some highlights, which included:
• The $188,000 favourable variance, of which approximately $99,000 will go back to the Ministry, with the remaining $97,000 returned to the City and County.
• The final audit, which will take place in early April.
• The Dental Treatment Clinic deficit and an update that staff will continue their discussions with the Ministry on this item.
• Answers to questions about WSIB premiums and claims.

Mr. Millson proposed a change to the report’s second recommendation, namely to include a note to fund the dental program deficit only “if required.”

Mr. Helmer arrived at 9:10 a.m.

In reference to the Factual Certificate, Ms. Vanderheyden disclosed her position on the Board of Governors for Western Fair.

It was moved by Mr. Peer, seconded by Mr. Helmer, that the Finance & Facilities Committee review and recommend that the Board of Health:
1) Receive Report No 004-17FFC re: 2016 Fourth Quarter Budget Variance Report and Factual Certificate be received for information; and
2) Fund the 2016 Dental Treatment Program deficit from the general Cost-Shared Program surplus, if required.
Carried

4.3 2016 Visa/Vendor Payment (Report No. 005-17FFC)

Mr. Millson introduced the report and summarized key highlights, including the reason for the increase in the Visa credit card purchase amounts, which was related to increased purchases of Facebook ads.

Ms. Di Cesare answered questions, and discussion ensued about the costs paid to Hicks Morley Hamilton Steward Storie LLP, as well as costs associated with contraceptives, needle exchange services, and photocopying and consumables.

It was moved by Mr. Peer, seconded by Mr. Helmer, that the Finance & Facilities Committee receive Report No. 005-17FFC, re: 2016 Vendor/VISA Payments for information. Carried

4.4 Public Sector Salary Disclosure Act – 2016 Record of Employees’ Salaries and Benefits (Report No. 006-17FFC)

It was moved by Mr. Meyer, seconded by Mr. Helmer, that the Finance & Facilities Committee recommend that the Board of Health receive Report No. 006-17FFC re: Public Sector Salary Disclosure Act – 2016 Record of Employees’ Salaries and Benefits for information. Carried

Mr. Millson summarized the updates made to the budget since its last review at the January 26, 2017 meeting.
Ms. Lokko noted a change to the Healthy Start Division. Ms. Di Cesare also noted a minor change and clarified the method of titling for program assistants, administrative assistants and executive assistants.

It was moved by Mr. Helmer, seconded by Mr. Peer, that the Finance & Facilities Committee recommend that the Board of Health:
1) Approve the 2017 Operating Budget in the gross amount of $35,405,626 as per the appended Report No. 007-17FFC re: 2017 Proposed Budget;
2) Forward Report No. 007-17 to the City of London and the County of Middlesex for information; and
3) Direct staff to submit the 2017 Operating Budget in the various formats required by the different funding agencies.
Carried

Other Business

5.1 Next meeting: Thursday, March 2, 2017 @ 9:00 a.m.

Confidential

At 9:33 a.m., it was moved by Mr. Meyer, seconded by Mr. Helmer, that the Finance & Facilities Committee move in-camera to discuss matters regarding a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

At 9:41 a.m., it was moved by Mr. Peer, seconded by Mr. Meyer, that the Finance & Facilities Committee return to public session. Carried

Adjournment

It was moved by Mr. Helmer, seconded by Ms. Vanderheyden, that the Finance & Facilities Committee adjourn the meeting.
Carried

At 9:42 a.m., Chair Fulton adjourned the meeting.

Trish Fulton
Committee Chair

Laura Di Cesare
Secretary-Treasurer