December 8, 2016 - Governance Committee Meeting Minutes

Committee Members Present

Mr. Trevor Hunter (Chair)
Mr. Jesse Helmer
Mr. Ian Peer
Mr. Kurtis Smith

Others Present:

Ms. Maureen Cassidy
Mr. Marcel Meyer
Ms. Joanne Vanderheyden
Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Elizabeth Milne, Executive Assistant to the Board of Health & Communications (Recorder)
Mr. Jordan Banninga, Manager, Strategic Projects
Ms. Laura Di Cesare, Director, Corporate Services

Chair Hunter called the meeting to order at 5:01 p.m.

Disclosures Of Conflict(S) Of Interest

Chair Hunter inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval Of Agenda

It was moved by Mr. Smith, seconded by Mr. Peer that the AGENDA for the December 8, 2016 Governance Committee meeting be approved. Carried

Approval Of Minutes

It was moved by Mr. Smith, seconded by Mr. Helmer that the MINUTES from the November 17, 2016 Governance Committee meeting be approved. Carried

New Business

4.1 Board of Health Governance By-Law and Policy Review

Chair Hunter reviewed the purpose and structure of the meeting, flagging the December 1 Finance and Facilities Committee meeting minutes where five changes were suggested and made to the by-laws based on feedback from that meeting.

The Governance Committee reviewed the draft blackline by-laws and policies provided in Appendix A of this agenda item. Further discussion on the revisions recommended by the Finance and Facilities Committee ensued and the Governance Committee agreed to bring the amended by-laws forward to the Board of Health for reading at its 6:00 p.m. meeting.

It was moved by Mr. Helmer, seconded by Mr. Peer that the Governance Committee bring forward by-laws number one, two, three and four to the Board of Health for reading at its December 8, 2016 meeting. Carried

Considerable discussion ensued about policies G-000, G-200, G-220, G-010, G-020, G-030, G-050, G-160 and G-230.

Mr. Meyer arrived at 5:21 p.m.

Mr. Helmer inquired if other Health Units had policies similar to G-160 – Program Quality and Effectiveness, Jordan’s Principle. Mr. Banninga advised that investigation concluded no others had a policy of this nature. Chair Helmer requested sending out a communication to other Boards of Health advised that the Middlesex-London Board of Health approved a new policy regarding Jordan’s Principle.

Policies G-270 and G-280 were reviewed and discussed in detail. After a fulsome discussion it was decided that these policies both be tabled and referred back to once staff had the opportunity to clarify the role of Secretary-Treasurer and the definition of ex-officio within both G-270 and G-280.

It was moved by Mr. Helmer, seconded by Mr. Peer that the Governance Committee:
1) Approve Policies G-000, G-200, G-220, G-010, G-020, G-030, G-050, G-160 and G-230 and,
2) Bring Policies G-000, G-200, G-220, G-010, G-020, G-030, G-050, G-160 and G-230 forward to the Board of Health at its December 8, 2016 meeting for approval.
Carried

Other Business

• Next Meeting: Thursday January 19, 2016 at 6:00 p.m.

It was moved by Mr. Helmer, seconded by Mr. Peer that the next Governance Committee meeting be set for Thursday, January 19, 2016 at 6:00 p.m. Carried

Adjournment

At 5:51 p.m. it was moved by Mr. Helmer, seconded by Mr. Smith that the meeting be adjourned. Carried

TREVOR HUNTER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer