November 17, 2016 - Governance Committee Meeting Minutes

Committee Members Present

Mr. Trevor Hunter (Chair)
Mr. Jesse Helmer
Mr. Ian Peer
Mr. Kurtis Smith

Others Present:

Mr. Marcel Meyer, Board Member
Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Elizabeth Milne, Executive Assistant to the Board of Health & Communications (Recorder)
Mr. Jordan Banninga, Manager, Strategic Projects
Ms. Laura Di Cesare, Director, Corporate Services

Disclosures Of Conflict(S) Of Interest

Chair Hunter called the meeting to order at 5:33 p.m.

Approval Of Agenda

It was moved by Mr. Peer, seconded by Mr. Smith that the AGENDA for the November 17, 2016 Governance Committee meeting be approved. Carried

Approval Of Minutes

 It was moved by Mr. Smith, seconded by Mr. Helmer that the MINUTES from the July 21, 2016 Governance Committee meeting be approved as amended. Carried

New Business

4.1 2015 Year-End Performance on Accountability Indicators (Report No. 017-16GC)
Discussion ensued about Indicator #1.5 (% of secondary schools inspected once per year for compliance with section 10 of the Smoke Free Ontario Act), clarification of Indicators being monitoring or performance based and what the implications are for missing targets.
It was moved by Mr. Peer, seconded by Mr. Smith that the Governance Committee receive Report No. 017-16GC re 2015 Public Health Performance Indicators Year-End Results for information. Carried

4.2 Board of Health Governance By-Law and Policy Review (Report No. 018-16GC)

Chair Hunter thanked Mr. Banninga and Ms. Di Cesare for their work on this report and clarified the purpose of this report; to review, debate and discuss the bylaws for consideration and later introduced the proposed draft bylaws to the Board for considered of the draft amendments made at the Committee level.
A fulsome review and discussion ensued for Governance Bylaws #1 – 4 where the Committee provided valuable feedback and suggestions for proposed changes to the current bylaws in place.
Ms. Di Cesare provided clarification of the bylaw proceedings and advised that this process will also be clarified in the proposed amendments for consideration at the Board of Health.
Following the review and discussion of the bylaws, the Committee reviewed the strategic planning policy and Dr. Mackie provided some of his review comments for revisions on Policy No. G-020 MOH/CEO Direction.
Clarification of the term Jordan’s Principle was provided by Dr. Mackie. Which is one of the outcomes from the Truth and Reconciliation Commission, whereby all children should receive equal and immediate access to healthcare when they need it, worrying about costs and jurisdictional matters at a later date.
The Governance Committee agreed to hold an additional meeting on December 8, 2016 at 5:00 pm prior to the Board of Health meeting to further review and discuss the policies.
Chair Hunter made note of some of the applicable policies that will be forwarded to the Finance and Facilities Committee for review, which include finance, banking, property and audits.

It was moved by Mr. Smith, seconded by Mr. Helmer that the Governance Committee:
1) Receive report No. 018-16GC for information;
2) Forward the applicable policies for review by the Finance and Facilities Committee;
3) Recommend that the Board of Health receive the draft bylaws for information.
4) Schedule an additional meeting on December 8 at 5:00 p.m to review and approve the drafted policies outlined in Appendix B; and
5) Recommend that the Board of Health approve the plan for the development of policies as outlined in Appendix C.
Carried

Other Business

 The next Governance Committee meeting is scheduled for Thursday December 8 at 5:00 p.m.

Adjournment

At 6:56 p.m. it was moved by Mr. Helmer, seconded by Mr. Smith that the meeting be adjourned. Carried

TREVOR HUNTER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer