September 7, 2017 - Meeting Minutes - Finance and Facilities Committee

Committee Members Present:

Ms. Patricia Fulton (Chair)
Mr. Jesse Helmer
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Joanne Vanderheyden

Others Present:

Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health / CEO (Recorder)
Dr. Christopher Mackie, Secretary-Treasurer
Ms. Laura Di Cesare, Director, Corporate Services
Mr. John Millson, Associate Director, Finance
Ms. Tammy Beaudry, Accounting and Budget Analyst
Mr. Jordan Banninga, Manager Strategic Projects
Ms. Linda Stobo, Manager, Chronic Disease Prevention and Tobacco Control

At 9:01 a.m., Chair Fulton called the meeting to order.

Disclosures of Conflicts of Interest

Chair Fulton inquired if there were any conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Ms. Vanderheyden, that the AGENDA for the September 7, 2017 Finance & Facilities Committee meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Meyer, seconded by Mr. Peer, that the MINUTES of the June 8, 2017 Finance & Facilities Committee meeting be approved. Carried

New Business

4.1 Proposed 2018 PBMA Process, Criteria & Weighting (Report No. 029-17FFC)

As there were no changes to the process, criteria and weighting, Chair Fulton asked if the committee members were ready to approve the report.

It was moved by Mr. Peer, seconded by Mr. Meyer, that the Finance & Facilities Committee receive and recommend that the Board of Health approve the 2018 PBMA criteria and weighting, which is proposed in Appendix A to Report No. 029-17FFC. Carried

4.2 Middlesex-London Health Unit – March 31 Draft Financial Statements (Report No. 030- 17FFC)

Ms. Fulton asked Mr. Millson if there were any items that were of concern. Noting none, Mr. Millson asked if there were any questions. There were no questions.

It was moved by Mr. Peer, seconded by Ms. Vanderheyden, that the Finance and Facilities Committee receive and recommend that the Board of Health approve the audited Consolidated Financial Statements for the Middlesex-London Health Unit, March 31, 2017, as appended to Report No. 030-17FFC. Carried

4.3 Canada Health Infoway Inc. Agreement (Report No. 031-17FFC)

Mr. Turner briefly reviewed the connectivity benefits of implementing Public Health Information Exchange (PHIX) and Immunization Connect Ontario (ICON) initiatives. He noted that PHIX will enable medical professionals to send immunization records and information for school-age clients to the Health Unit in a secure manner. He advised that the ICON will allow the public to access their immunization records. Discussion ensued regarding the potential issues that generally occur when implementing new processes.

It was moved by Mr. Helmer, seconded by Mr. Meyer, that the Finance & Facilities Committee:
1) Receive Report No. 031-17FFC for information; and
2) Request that the Board of Health authorize the Chair to sign the funding agreement (Appendix A) between the Middlesex-London Health Unit and Canada Health Infoway Inc.
Carried

4.4  Health Unit Contribution to London’s Healthy Kids Community Challenge (HKCC) Sugary Drink Campaign (Report No. 032-17FFC)

Ms. Fulton asked if there were any questions. The Committee discussed how best to use the $30,000 to promote this campaign and reach as many residents as possible. It was noted that it is hard to compete with the large advertising budgets that the big name soft drink companies have but as more and more organizations begin to send out messaging, it will begin to make a positive impact.

It was moved by Mr. Meyer, seconded by Ms. Vanderheyden, that the Finance & Facilities Committee receive Report No. 032-17FFC re: Health Unit Contribution to London’s Health Kids Community Challenge (HKCC) Sugary Drink Campaign for information.
Carried

Other Business

Next meeting: Thursday, October 5, 2017 at 9:00 a.m., Room 3A, 50 King Street, London

Ms. Vanderheyden thanked Linda Stobo and her Team for organizing the Smoke Free Movie night in Strathroy.

On behalf of the Board, Chair Fulton thanked Mr. Millson for his years of dedicated service and friendship.

Confidential

At 9.21 a.m., it was moved by Mr. Peer, seconded by Ms. Vanderheyden, that the Finance & Facilities Committee move in-camera to discuss matters regarding labour relations and a proposed or pending acquisition of land by the Middlesex-London Board of Health.
Carried

At 10:36 a.m., it was moved by Mr. Meyer, seconded by Mr. Peer, that the Finance & Facilities Committee return to public session. Carried

At 10:37 a.m. the Finance and Facilities Committee returned to public session.

Adjournment

It was moved by Ms. Vanderheyden, seconded by Mr. Helmer, that the Finance & Facilities Committee adjourn the meeting. Carried

At 11:00 a.m., Chair Fulton adjourned the meeting.

TRISH FULTON
Chair, Finance & Facilities Committee

CHRISTOPHER MACKIE
Secretary-Treasurer