January 29, 2015 - Finance & Facilities Committee Minutes

Committee Members Present:

Ms. Trish Fulton (Chair)
Mr. Marcel Meyer
Mr. Ian Peer

Regrets:

Mr. Jesse Helmer
Ms. Joanne Vanderheyden

Others Present:

Dr. Christopher Mackie, Medical Officer of Health and CEO
Mr. John Millson, Director, Finance and Operations
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Ms. Diane Bewick, Family Health Services and Chief Nursing Officer
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy

At 9:00 a.m., Dr. Christopher Mackie, Medical Officer of Health and Chief Executive Officer, welcomed everyone to the meeting.

Disclosures of Conflict(s) of Interest

Dr. Mackie inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Ms. Fulton, seconded by Mr. Meyer that the AGENDA for the January 29, 2015 Finance and Facilities meeting be approved with the addition of the election for Chair of the 2015 Chair of the Finance and Facilities Committee. Carried

Approval of Minutes

It was moved by Mr. Peer, seconded by Mr. Meyer that the PUBLIC MINUTES and Confidential Minutes from the January 8, 2015 Finance and Facilities Committee Meeting be approved. Carried

Business Arising from the Minutes

None

New Business

Chair of Finance and Facilities Committee

Dr. Mackie opened the floor for nominations for the position of Chair of the Finance and Facilities Committee for 2015.

It was moved by Mr. Peer, seconded by Mr. Meyer that Ms. Trish Fulton be nominated for the position of Chair for the Finance and Facilities Committee for 2015. Carried

Dr. Mackie asked for nomination three times. None were heard; therefore, it was moved by Mr. Meyer, seconded by Mr. Peer that nominations be closed. Carried

Ms. Fulton was named Chair of the Finance and Facilities Committee for 2015.

2015 Budget Process (Report 02-15FFC)
Dr. Christopher Mackie reviewed the Planning and Budget Templates for the Office of the Medical Officer of Health.
Discussion ensued about the replacement value of equipment required for the Fit Testing program and the role of the Emergency Preparedness program within the Health Unit and the City/County Emergency programs.

It was moved by Mr. Meyer, seconded by Mr. Peer that the Finance and Facilities Committee review the 2015 Planning and Budget Templates for the Office of the Medical Officer of Health, attached as Appendix A to Report No. 02-15FFC. Carried

Mr. John Millson, Director Finance and Operations, reviewed the Planning and Budget Templates for Finance and Operations Services.

It was moved by Mr. Meyer, seconded by Mr. Peer that the Finance and Facilities Committee review the 2015 Planning and Budget Templates for Finance and Operations, attached as Appendix B to Report No. 02-15FFC. Carried

Ms. Diane Bewick, Director, Family Health Services, reviewed the Planning and Budget Templates for the Family Health Services area. Ms. Bewick circulated a list explaining the order in which the Service Area would be discussed:

A. Reproductive and Early Years
B. Best Beginnings
C. Child and Youth
D. Office of the Director
E. Chief Nursing Officer - Agency

Discussion ensued about the role of TeleHealth, mental health and mental illness services and programs within school versus home schooling. Minor revisions to wording were suggested for several of the templates that will be made by the Executive Assistant to the Board of Health before presenting the final document to the Board of Health.

It was moved by Mr. Meyer, seconded by Mr. Peer that the Finance and Facilities Committee review the 2015 Planning and Budget Templates for Family Health Services attached as Appendix C to Report No. 02-15FFC. Carried

It was moved by Mr. Peer, seconded by Mr. Meyer that the Finance and Facilities Committee report to the January 15, 2015 Board of Health meeting recommending that the Board of Health defer approval of these components of the 2015 budget until all budget proposals are available at the February 19, 2015 meeting of the Board of Health. Carried

Southwest Tobacco Control Area Network Vendor (03-15FFC)

Dr. Mackie explained that re Health Unit Policy 1-070 (Procurement), any single source vendor providing over $5,000 in product/services must go through the Finance and Facilities Committee. Ms. Donna Kosmack, Manager, Southwest Tobacco Control Area Network, provided an overview of the research findings of Rescue Social Change Group (the vendor) from which a branding will be created for a campaign to reach the Alternative peer crowd.

It was moved by Mr. Peer, seconded by Mr. Meyer that Report No. 03-15FFC re Southwest Tobacco Control Area Network Single Source Vendor be received for information. Carried

Other Business

Mr. Peer reported on a pre-budget information session by the Minister of Finance that he attended on behalf of the Board. Deputy Premier, The Honourable Deb Matthews, was also in attendance.

The next scheduled meeting of the FFC is Thursday, February 12, 2015 at 10:30 a.m.

Adjournment

At 11:05 a.m., it was moved by Mr. Meyer, seconded by Mr. Peer that the meeting be adjourned. Carried

TRISH FULTON
Chair

CHRISTOPHER MACKIE
Chair Secretary-Treasurer