January 18, 2018 - Governance Committee Meeting Minutes

Committee Members Present

Mr. Trevor Hunter (Chair)
Mr. Ian Peer
Mr. Kurtis Smith
Mr. Jesse Helmer
Ms. Maureen Cassidy

Others Present

Mr. Michael Clarke, Board Member
Ms. Joanne Vanderheyden, Board Member
Dr. Christopher Mackie, Secretary-Treasurer
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications (Recorder)
Ms. Laura Di Cesare, Director, Corporate Services
Mr. Jordan Banninga, Manager, Strategic Projects

Chair Hunter called the meeting to order at 6:00 p.m.

Disclosure of Conflict(s) of Interest

Chair Hunter inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Mr. Helmer, that the AGENDA for the January 18, 2018 Governance Committee meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Helmer, seconded by Ms. Cassidy, that the MINUTES of the October 19, 2017 Governance Committee meeting be approved as amended. Carried

New Business

Terms of Reference and Reporting Calendar (Report No. 001-18GC)

Discussion ensued on the clarification of wording around the membership composition in the Terms of Reference.

It was moved by Mr. Peer, seconded by Ms. Cassidy, that the Governance Committee:
1) Receive Report 001-18GC re: “Terms of Reference and Reporting Calendar”;
2) Recommend that the Board of Health approve the Governance Committee Terms of Reference (Appendix A); and
3) Recommend that the Board of Health approve the 2018 Governance Committee Reporting Calendar and Meeting Dates (Appendix B).
Carried

2018 Board of Health Self-Assessment (Report No. 002-18GC)

Discussion ensued on the following items:
• Modifications to enhance the comments section.
• Whether or not the questions should be numbered.
• Wording of the question on whether or not the Board of Health is structured properly.

• Staff worded this question to reflect a risk-management perspective, but will review it again and perhaps include a reference to the standards from which the question was derived.

• Wording and clarification of questions two, four, and five.

It was moved by Ms. Cassidy, seconded by Mr. Smith, that the Governance Committee:
1) Receive Report No. 002-18GC re: “2018 Board of Health Self-Assessment”;
2) Approve the Board of Health Self-Assessment Tool (Appendix A); and
3) Approve initiation of the Board of Health Self-Evaluation Process for 2018.
Carried

2018 Board of Health Annual Declarations (Report No. 003-18GC)
Discussion ensued on the following items:

• Clarification of wording under “conflict of interest,” with the examples provided by staff.

• Staff will clarify the examples, reformatting them and listing them with bullets.

It was moved by Mr. Helmer, seconded by Mr. Peer, that the Governance Committee:
1) Receive Report No. 003-18GC re: “2018 Board of Health Annual Declarations”; and
2) Approve initiation of the Board of Health Annual Declarations Process for 2018.
Carried

Other Business

Next Meeting: Thursday, March 15, 2018

Adjournment

At 6:22 p.m., it was moved by Mr. Smith, seconded by Ms. Cassidy, that the meeting be adjourned. Carried

TREVOR HUNTER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer