January 15, 2015 - Governance Committee Minutes

Committee Members Present

Mr. Marcel Meyer
Ms. Viola Poletes Montgomery
Mr. Mark Studenny (Chair)

Others Present

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Jordan Banninga, Manager, Strategic Projects
Ms. Laura Di Cesare, Director, Human Resources And Corporate Strategy
Mr. Kurtis Smith, Board Member
Ms. Joanne Vanderheyden, Board Member

Dr. Mackie, Medical Officer of Health and Chief Executive Officer, called the Committee to order at 6:00 p.m.

Disclosures of Conflict(s) of Interest

Chair Studenny inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Meyer, seconded by Mr. Studenny that the AGENDA for the January 15, 2015 Governance Committee meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Meyer, seconded by Mr. Studenny that the Minutes from the September 18, 2014 Governance Committee meeting be approved. Carried

New Business

Strategic Planning Update (Report No. 01-15GC)

Dr. Mackie assisted Committee members with their understanding of this report. Dr. Mackie summarized the information about values/core beliefs for the Health Unit from input from over 145 staff. Dr. Mackie reported that the proposed launch of the strategic plan will take place in June 2015.

It was moved by Ms. Poletes Montgomery, seconded by Mr. Meyer that the Governance Committee receive Report No. 01-15GC re: “Strategic Planning Process Update” for information. Carried

Board of Health Orientation (Report No. 02-15GC)

Committee members discussed the orientation process for new Board of Health members and agreed that orientation is essential; however, it must ensure that it is time effective. The following comments were emphasized:

• Online component is very important
• Classroom session – two part days preferable to one full day
• Tour of facilities – open to all Board members
• Orientation time to consider time/work commitments of Board members

It is moved by Mr. Meyer, seconded by Ms. Poletes Montgomery that Report No. 02-15GC re “Board of Health Orientation” be received for information. Carried

Medical Officer of Health Performance Appraisal Process (Report No. 03-15GC)
According to Ministry of Health and Long-Term Care guidelines, it is necessary to conduct a performance appraisal of the Medical Officer of Health in 2015.

Concern was expressed that the current appraisal tool does not use appropriate terminology. It was decided that a subcommittee of the Governance Committee should be struck to review the appraisal tool and conduct the appraisal.

It was moved by Mr. Meyer, seconded by Ms. Poletes Montgomery:

1. That the Governance Committee receive Report 03-15GC; and further
2. That the Governance Committee recommend that a sub-committee be formed consisting of Ms. Poletes Montgomery, Mr. Studenny and Mr. Meyer with an invitation extended to Mr. Stephen Turner, City of London Appointee, to initiate the performance appraisal process for the Medical Officer of Health (MOH) and Chief Executive Officer (CEO).

Carried

Business Arising from the Minutes

The next meeting of the Governance Committee is scheduled for Thursday, April 16, 2015 at 6:00 p.m.

Adjournment

At 6:52 p.m., it was moved by Ms. Poletes Montgomery, seconded by Mr. Meyer that the meeting be adjourned.

MARK STUDENNY
Chair
CHRISTOPHER MACKIE
Secretary-Treasurer