January 8, 2015 - Finance & Facilities Committee Minutes

Committee Members Present:

Ms. Trish Fulton (Chair)
Mr. Marcel Meyer
Mr. Ian Peer
Mr. Jesse Helmer

Others Present:

Mr. Kurtis Smith, Board of Health Member
Ms. Joanne Vanderheyden, Board of Health Member
Dr. Christopher Mackie, Medical Officer of Health and CEO
Mr. John Millson, Director, Finance and Operations
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Ms. Heather Lokko, Association Director, Oral Health, Communicable Disease & Sexual Health Services

At 9:10 a.m., Ms. Trish Fulton, Committee Chair, welcomed everyone to the first Finance and Facilities Committee (FFC) meeting of 2015. Ms. Fulton summarized the role of the Finance and Facilities Committee and the PBMA process.

Disclosures of Conflict(s) of Interest

Chair Fulton inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Mr. Meyer that the AGENDA for the January 8, 2015 Finance and Facilities meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Peer, seconded by Mr. Meyer that the PUBLIC MINUTES from the December 11, 2014 Finance and Facilities Committee Meeting be approved. Carried

Business Arising from the Minutes

None

New Business

2015 Budget Process (Report 01-15FFC)

Dr. Mackie reviewed the general Planning and Budget Template that will be used throughout the budget planning process. He also explained that over the next three meetings, the FFC will be reviewing the Planning and Budget Templates for the following Service Areas as follows:

• January 8 - Oral Health, Communicable Disease and Sexual Health Services; Information Technology; Human Resources and Corporate Strategy
• January 29 - Office of the Medical Officer of Health; Finance & Operations; Family Health Services
• February 12 - Environmental Health and Chronic Disease Prevention; General Expenses and Revenues

Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy, reviewed the Planning and Budget Templates for the Human Resources and Corporate Strategy Service Area.

Discussion ensued about the disinvestment of the Receptionist Position(s) at the Strathroy Office. Committee members expressed concern about eliminating the front-line presence in Middlesex County. Dr. Mackie agreed to review the deployment of staff resources at the Strathroy Office.

It was moved by Mr. Meyer, seconded by Mr. Peer that the Finance and Facilities Committee review the 2015 Planning and Budget Templates for Human Resources and Corporate Strategy attached as Appendix A. Carried

Mr. John Millson, Director Finance and Operations, reviewed the Planning and Budget Templates for the Information Technology area of the Finance and Operations Service Area.

Discussion ensued about the budgeting item to replace approximately 60% of computer resources in 2015.

It was moved by Mr. Helmer, seconded by Mr. Meyer that the Finance and Facilities Committee review the 2015 Planning and Budget Templates for Information Technology, attached as Appendix B. Carried

Ms. Heather Lokko, Associate Director, Oral Health, Communicable Disease & Sexual Health Services, reviewed the Planning and Budget Templates for the Oral Health, Communicable Disease & Sexual Health Services Service Area.

Discussion ensued about the following:

• Income generated from the Associate Medical Officer of Health position in 2014 in the Sexual Health Clinic and from a teaching position at Western University
• Need for a Program Evaluator position in the AMOH Program. Ms. Lokko explained that this position has an anticipated large workload of several projects; however, the position will also be asked to assist in other areas in the OHCDSH Service Area as the AMOH program grows.
• Inspections covered under the OHCDSH Service Area. Ms. Lokko explained the differences between the establishments and type of inspections conducted under this service area versus those required through the Environmental Health Service Area.
• Panorama Surveillance system and duplication resolution. Ms. Lokko explained why duplications in the system occur and why the duplications are problematic. The Health Unit cannot use OHIP numbers as an identifier if OHIP billing is not required.
• Difference between immunization program in secondary schools and the program in elementary schools
• Lack of a medically supervised de-toxification facility for drug users or residential treatment in London. Windsor, Toronto and Kitchener are currently the closest facilities.
• Pre-school caries prevention program and CINOT program

It was moved by Mr. Helmer, seconded by Mr. Peer that the Finance and Facilities Committee review the 2015 Planning and Budget Templates for Oral Health, Communicable Disease and Sexual Health Services attached as Appendix C. Carried

Confidential

At 11:30 a.m., it was moved by Mr. Peer, seconded by Mr. Meyer that the Finance and Facilities Committee move in camera to discuss a matter concerning an identifiable individual(s). Carried

At 11:35 a.m., it was moved by Mr. Peer, seconded by Mr. Helmer that the Finance and Facilities Committee return to public forum and report that a matter concerning an identifiable individual(s) was discussed. Carried

It was moved by Mr. Helmer, seconded by Mr. Meyer that the consolidated document comprised of the revised 2015 PBMA Approved Investments, Disinvestments and One-Time Investments be received. Carried

It was moved by Mr. Peer, seconded by Mr. Meyer that the Finance and Facilities Committee report to the January 15, 2015 Board of Health meeting recommending that the Board of Health defer approval of these components of the 2015 budget until all budget proposals are available at the February 19, 2015 meeting of the Board of Health. Carried

Other Business

The next scheduled meeting of the FFC is Thursday, January 29, 2015 at 9:00 a.m.

Adjournment

At 11:40 a.m., it was moved by Mr. Meyer, seconded by Mr. Helmer that the meeting be adjourned. Carried

TRISH FULTON
Chair

CHRISTOPHER MACKIE
Chair Secretary-Treasurer