December 7, 2017 - Finance & Facilities Committee
Meeting Minutes

Members Present:

Ms. Patricia Fulton (Chair)
Mr. Jesse Helmer
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Joanne Vanderheyden

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health (Recorder)
Ms. Laura Di Cesare, Director, Corporate Services
Ms. Suzanne Vandervoort, Director, Healthy Living
Mr. Jordan Banninga, Manager, Strategic Priorities
Ms. Tammy Beaudry, Acting Supervisor, Finance
Mr. Stephen Turner, Director, Environmental Health & Infectious Diseases
Ms. Heather Lokko, Director, Healthy Start

Chair Fulton called the meeting to order at 9:02a.m.

Disclosures of Conflict(s) of Interest

Chair Fulton inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Peer seconded by Ms. Vanderheyden, that the AGENDA for the December 7, 2017 Finance & Facilities Committee meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Meyer, seconded by Mr. Helmer, that the MINUTES of the November 2, 2017 Finance & Facilities Committee meeting be approved. Carried

New Business

4.1 Blind Low Vision: Increased budget Funding (Report No. 041-17FFC)

Ms. Lokko noted that the direction from the Ministry is to enhance and sustain the program.

It was moved by Mr. Helmer, seconded by Mr. Meyer that the Finance and Facilities Committee:
1) Receive Report No. 041-17FFC re: “Blind Low Vision Increased Base Budget Funding”; and
2) Recommend that the Board of Health approve the revised Screening, Assessment and Intervention Team budget.
Carried

4.2 Middlesex-London Health Unit (MLHU) Cold Chain Incident (Report No. 042-17FFC)

Mr. Turner gave an update and advised that a new system is being added to the existing program to further reduce liability. He also noted that the purchase of a new fridge has been approved by the Ministry.

It was moved by Mr. Peer, seconded by Ms. Vanderheyden, that the Finance and Facilities Committee receive Report No. 042-17FFC re: “MLHU Cold Chain Incident” for information. Carried

4.3 Certified Dental Assistant Staffing Model Changes (Report No. 043-17FFC)

There was no discussion.

It was moved by Mr. Helmer, seconded by Mr. Peer, that the Finance and Facilities Committee receive Report No. 043-17FFC re: “Certified Dental Assistant Staffing Model Changes” for information. Carried

4.4 2018 Budget – PBMA Proposals (Report No. 044-17FFC)

There was a lengthy discussion and many questions asked in regards to PBMA proposals put forth for approval.

For the inMotion proposal, Ms. Vandervoort noted that this initiative has matured over the years and there is no longer a need for a dedicated full time nurse.

For the parenting program proposal, Ms. Vandervoort noted that this is related to the Triple P Program. Many organizations are no longer using this initiative due to conflicting evidence. The Health Unit is looking at alternate approaches with community partners. She noted that there are still parenting sessions included in other Health Unit programs.

There was considerable discussion in regards to the program evaluation/policy analyst/special projects proposal. Dr. Mackie noted that there is a needed capacity for all of the roles. Mr. Turner further explained the need for these roles, noting that it allows the Health Unit to further find efficiencies. There was a request from the Committee to provide additional information from staff including Project Management activities, policy activities as well as the list of prioritized project. This information will be included for the Boards review at their December 14th meeting. A discussion ensued regarding the importance of policy and planning, as well as evaluation assisting the Board in meeting the standards and ensuring money is being spent efficiently. The proposal was changed to making the Program Evaluator proposal a one-time investment, with a proposal for permanent funding coming to the 2019 PBMA process if deemed appropriate.

There was a discussion in regards to front line positions being reduced and support services roles increasing. Dr. Mackie reviewed the roles being considered.

Ms. Fulton asked if Board members wanted more information before voting. She noted that the PBMA process is very systematic and worth supporting. Mr. Meyer asked for a reminder of how proposals are scored and Dr. Mackie provided a review, noting that it is the Board of Health’s prerogative to set and revise the scoring parameters for the process. Mr. Helmer noted that with no budget increases coming in, PBMA is helping to reallocate the resources.

Mr. Peer suggested that for the Cannabis Health Promoter role, any expenses for this initiative should be tracked separately so that the Health Unit could show what the program has cost locally.
It was moved by Mr. Helmer , seconded by Mr. Peer that the Finance and Facilities Committee:
1) Approve Appendix A, PBMA Disinvestments totaling $711,535
2) Approve the amended Appendix B, PBMA Investments totaling $237,977(adjusted)
3) Approve the amended Appendix C, PBMA One-time Proposals totaling $153,473 (adjusted)
Carried

Other Business

Next meeting: February 1, 2018.

Confidential

At 9:47 a.m., it was moved by Ms. Vanderheyden, seconded by Mr. Meyer, that the Finance and Facilities Committee move in-camera to discuss matters regarding identifiable individuals and labour relations. Carried

At 10:29 a.m., it was moved by Ms. Vanderheyden, seconded by Mr. Helmer, that the Finance and Facilities Committee return to public session. Carried

At 10:29 a.m. the Finance and Facilities Committee returned to public session.

Adjournment

At 10:30 a.m., it was moved by Mr. Peer, seconded by Mr. Helmer, that the meeting be adjourned. Carried

At 10:30 a.m., Chair Fulton adjourned the meeting.

Trish Fulton
Chair, Finance and Facilities Committee

Christopher Mackie
Secretary-Treasurer