December 11, 2014 - Finance & Facilities Committee Minutes

Committee Members Present:

Mr. David Bolton
Ms. Trish Fulton (Chair)
Mr. Marcel Meyer
Mr. Ian Peer

Others Present:

Dr. Christopher Mackie, Medical Officer of Health and CEO
Mr. John Millson, Director, Finance and Operations
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)

Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services
Ms. Diane Bewick, Director, Family Health Services & Chief Nursing Officer
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Mr. Al Edmondson, Member, Board of Health
Ms. Heather Lokko, Director, Oral Health, Communicable Disease & Sexual Health Services

At 10:00 a.m., Ms. Trish Fulton, Committee Chair, welcomed everyone to the November Finance and Facilities Committee (FFC) meeting.

Disclosures of Conflict(s) of Interest

Chair Fulton inquired if there were any disclosures of conflict of interest to be declared.

Approval of Agenda

It was moved by Mr. Meyer, seconded by Mr. Bolton that the AGENDA for the December 11, 2014 Finance and Facilities meeting be approved with the addition of a verbal update under Business Arising from the Minutes about the Generator for 50 King Street. Carried

Approval of Minutes

It was moved by Mr. Bolton, seconded by Mr. Meyer that the PUBLIC MINUTES from the November 6, 2014 Finance and Facilities Committee Meeting be approved. Carried

It was moved by Mr. Meyer, seconded by Mr. Bolton that the CONFIDENTIAL MINUTES from the November 20, 2014 in camera session of the Finance and Facilities Committee be approved. Carried

Business Arising from the Minutes

Generator for 50 King Street Premise

Dr. Mackie provided an update on the generator situation and new information that has become available about the electrical grid at 50 King, the costs of engineering diagrams, the history of outages at the building, and the limitations on siting of a generator.

After the discussion, it was agreed that this issue be tabled until further information is available about the long-term location of the Health Unit.

New Business

New Reserve Funds (Report 047-14FFC)

Dr. Mackie assisted FFC members with their understanding of this report.
Discussion ensued about the risks associated with Reserve Funds and maintaining transparency with Health Unit funders.
It was moved by Mr. Peer, seconded by Mr. Bolton that the Finance and Facilities Committee recommends that the Board of Health reaffirm the purpose of the existing Reserve / Reserve Funds attached as Appendix A of Report No. 047-14FFC. Carried

It was moved by Mr. Bolton, seconded by Mr. Peer that the Finance and Facilities Committee recommends that the Board of Health Approve the establishment of a Technology & Infrastructure Reserve Fund as outlined in Appendix A of Report No. 047-14FFC. 2 in favour; one against - Carried

It was moved by Mr. Bolton, seconded by Mr. Peer that the Finance and Facilities Committee recommend that the Board of Health approves the establishment of an Employment Costs Reserve Fund as outlined in Appendix A of Report No. 047-14FFC and revised as follow:

Employment Costs Reserve Fund – NEW /Draft
Purpose: Contributions are available to fund mitigation strategies to maintain services and/or alleviate the impact of growth of wages and/or employee benefits.
Fund Limit: $200,000
Maximum Yearly Contribution: Annual contributions = $200,000
Expected Contributions / Withdrawals for 2014: $200,000 (Contribution)
Carried

Confidential

At 11:15 a.m., it was moved by Mr. Peer, seconded by Mr. Meyer that the Finance and Facilities Committee move in camera to discuss a matter concerning an identifiable individual(s). Carried
At 11:35 a.m., it was moved by Mr. Peer, seconded by Mr. Meyer that the Finance and Facilities Committee return to a public forum and report that progress was made in a matter concerning an identifiable individual(s). Carried

Other Business

The next scheduled meeting of the FFC is January 8, 2015 at 9:00 a.m.

Adjournment

At 11:40 a.m., it was moved by Mr. Bolton that the meeting be adjourned. Carried

TRISH FULTON
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer