Minutes - March 5, 2020 - Finance & Facilities Committee Meeting

MLHU Boardroom
Middlesex County Building
399 Ridout Street North, London
Thursday, March 5, 2020 9:00 a.m.

Members Present:

Ms. Maureen Cassidy (Chair, Board of Health)
Ms. Aina DeViet (Vice-Chair, Board of Health)
Ms. Tino Kasi

Regrets:
Ms. Kelly Elliott (Committee Chair)
Mr. Ian Peer

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health (Recorder)
Ms. Laura Di Cesare, Director, Corporate Services
Mr. Brian Glasspoole, Manager, Finance
Mr. Joe Belancic, Manager, Procurement and Operations

At 9:00 a.m., Chair Cassidy called the meeting to order.

Disclosures of Conflict(s) of Interest

Chair Cassidy inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Ms. DeViet, seconded by Ms. Kasi, that the AGENDA for the March 5, 2019 Finance & Facilities Committee meeting be approved. Carried

Approval of Minutes

It was moved by Ms. Kasi, seconded by Ms. DeViet, that the MINUTES of the February 6, 2020 and February 13, 2020 Finance & Facilities Committee meetings be approved. Carried

New Business

4.1 Board of Health Remuneration (Report No. 008-20FFC)

It was moved by Ms. DeViet, seconded by Ms. Kasi, that the Finance & Facilities Committee review and recommend that the Board of Health receive Report No. 008-20FFC re: “2019 Board of Health Remuneration” for information.
Carried

4.2 Q4 Financial Update and Factual Certificate (Report No. 009-20FFC)

Mr. Glasspoole provide an update on the Q4 financials. He noted that currently there is a project $400,000 surplus, which will be applied to relocation-related expenses per the Board of Health’s decision in May related to the Q1 Financial Update that came through FFC then.

Dr. Mackie noted that there was an update to the factual certificate in regard to civil action. Legal costs relating to complaints against the Health Unit, insurance coverage, and at what points such complaints may be deemed frivolous or vexatious, were discussed.

Ms. Kasi requested that the Health Unit send decisions regarding these complaints to the Board of Health.

It was moved by Ms. Kasi, seconded by Ms. DeViet, that the Finance & Facilities Committee review and recommend to the Board of Health to receive Report No. 009-20FFC re: “Q4 Financial Update and Factual Certificate.”
Carried

4.3 Visa / Vendor Payments (Report No. 010-20FFC)

Dr. Mackie provided details relating to the report.

It was moved by Ms. DeViet, seconded by Ms. Kasi, that the Finance & Facilities Committee receive Report No. 010-20FFC re: “Visa/Vendor Payments” for information.
Carried

4.4 Public Sector Salary Disclosure (Report No. 011-20FFC)

It was moved by Ms. Kasi, seconded by Ms. DeViet, that the Finance & Facilities Committee recommend that the Board of Health receive Report No. 011-20FFC re: “Public Sector Salary Disclosure Act – 2019 Record of Employees’ Salaries and Benefits” for information.
Carried

Other Business

Next meeting: Thursday, April 2, 2020 9:00 a.m.

Confidential

At 9:11 a.m., it was moved by Ms. DeViet, seconded by Ms. Kasi, that the Finance & Facilities Committee move in-camera to consider matters regarding a trade secret or financial information, supplied in confidence to the local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with contractual or other negotiations of a person, group of persons, or organization, and a trade secret or financial information that belongs to the municipality or local board and has monetary value, and to approve confidential minutes of its February 6, 2020 meeting.
Carried

At 9:34 a.m., it was moved by Ms. Kasi, seconded by Ms. DeViet, that the Finance & Facilities Committee return to public session.
Carried

At 9:34 a.m., the Finance & Facilities Committee returned to public session.

Adjournment

At 9:34 a.m., it was moved by Ms. Kasi, seconded by Ms. DeViet, that the meeting be adjourned. Carried

At 9:35 a.m., Chair Cassidy adjourned the meeting.

MAUREEN CASSIDY
Board Chair

CHRISTOPHER MACKIE
Secretary-Treasurer