Minutes - February 18, 2021 Governance Committee Meeting

Members Present:

Mr. Bob Parker (Chair)
Ms. Aina DeViet
Ms. Maureen Cassidy
Ms. Arielle Kayabaga
Mr. Mike Steele

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Stephanie Egelton, Executive Assistant to the Board of Health and Communications Coordinator (Recorder)
Ms. Emily Williams, Director, Healthy Organization
Dr. Michael Clarke, Interim CEO
Ms. Nicole Gauthier, Privacy Officer
Ms. Kendra Ramer, Manager, Strategic Projects
Ms. Kelly Elliott, Board Member
Mr. Alex Tyml, Online Communications Coordinator

At 5:30 p.m., Dr. Christopher Mackie called the meeting to order and opened the floor to nominations for Chair of the Governance Committee for 2021.

It was moved by Ms. Aina DeViet, seconded by Mr. Mike Steele, that Mr. Robert (Bob) Parker be nominated for Chair of the Governance Committee for 2021.
Carried

Mr. Parker accepted the nomination.

Dr. Mackie called three times for further nominations. None were forthcoming.

It was moved by Ms. Maureen Cassidy, seconded by Ms. DeViet, that Mr. Bob Parker be acclaimed as Chair of the Governance Committee for 2021.
Carried

Disclosure of Conflict of Interest

Chair Parker inquired if there were disclosures of conflicts of interest to be declared. None were declared.

Approval of Agenda

IIt was moved by Mr. Steele, seconded by Ms. Cassidy, that the AGENDA for the February 18, 2021 Governance Committee meeting be approved.
Carried

Approval of Minutes

It was moved by Ms. Cassidy, seconded by Ms. DeViet, that the MINUTES of the October 15, 2020 Governance Committee meeting be approved.
Carried

It was moved by Ms. Cassidy, seconded by Ms. DeViet, that the MINUTES of the December 21, 2020 Governance Committee meeting be approved.
Carried

It was moved by Ms. Cassidy, seconded by Ms. DeViet, that the MINUTES of the January 27, 2021 Governance Committee meeting be approved.
Carried

It was moved by Ms. Cassidy, seconded by Ms. DeViet, that the MINUTES of the January 28, 2021 Governance Committee meeting be approved.
Carried

New Business

2021 Reporting Calendar and Terms of Reference (Report No. 02-21GC)

Ms. Emily Williams, Director, Healthy Organization presented the 2021 Reporting Calendar and Terms of Reference for the Governance Committee.

It was moved by Ms. DeViet, seconded by Ms. Cassidy, that the Governance Committee:
1) Receive Report No. 02-21GC re: “Governance Committee Reporting Calendar & Meeting Schedule”; and
2) Recommend that the Board of Health approve the 2021 Governance Committee Reporting Calendar (Appendix B).
Carried

Governance Committee Accountability for Policy Review (Report No. 03-21GC)

Ms. Williams presented Governance Committee Accountability for Policy Review report.

It was moved by Ms. Cassidy, seconded by Ms. Arielle Kayabaga, that the Governance Committee make a recommendation to the Board of Health to receive Report No. 03-21GC re: “Governance Committee Accountability for Policy Review”.
Carried

Annual Privacy Program Report (Report No. 04-21GC)

Ms. Nicole Gauthier, Privacy Officer spoke to the Annual Privacy Program report. 

It was moved by Ms. Kayabaga, seconded by Mr. Steele, that the Governance Committee receive Report No. 04-21GC re: “Annual Report on Privacy Program” for information.
Carried

2020 Risk Management Report (Report No. 05-21GC)

Ms. Williams presented the 2020 Risk Management report. It was noted that it is legislated to report any high risks annually that the health unit has.

It was moved by Mr. Steele, seconded by Ms. Kayabaga, that the Governance Committee:
1) Receive Report No. 05-21GC for information; and
2) Recommend that the Board of Health approve the 2020 Middlesex-London Health Unit Risk Management Report (Appendix A).
Carried

Strategic Planning Update (Report No. 06-21GC)

Dr. Mackie provided a brief update on the strategic planning process, including the consultant report from the January 27 and January 28 Special Governance Committee meetings.

It was also noted that Kendra Ramer, Manager, Strategic Projects supported the work and bringing the products between the half day sessions.

It was moved by Ms. Cassidy, seconded by Ms. DeViet, that the Governance Committee make a recommendation to the Board of Health to:
1) Receive Report No. 06-21GC re: “Strategic Planning Update”; and
2) Approve the Strategic Priorities and Objectives included as Appendix B; and
3) Direct MLHU staff to work with the Governance Committee as required to set goals that meet these objectives and finalize the MLHU Provisional Strategic Plan.
Carried

Other Business

The next meeting of the Governance Committee will be held on April 15, 2021

Confidential

At 6:13 p.m., it was moved by Ms. Cassidy, seconded by Mr. Steele, that the Governance Committee will move in-camera to consider matters regarding identifiable individuals.
Carried

At 6:33 p.m., it was moved by Ms. DeViet, seconded by Ms. Cassidy, that the Governance Committee rise and return to public session from closed session.
Carried

Adjournment

At 6:34 p.m.., it was moved by Ms. Cassidy, seconded by Ms. Kayabaga, that the meeting be adjourned.
Carried

At 6:34 p.m., Chair Parker adjourned the meeting.

Robert Parker
Chair

Christopher Mackie
Secretary-Treasurer