Minutes - June 4, 2020 - Finance & Facilities Committee Meeting

Thursday, June 4, 2020 9:00 a.m.

via Microsoft Teams

Members Present:

Ms. Maureen Cassidy
Ms. Aina DeViet
Ms. Kelly Elliott (Chair)
Ms. Tino Kasi
Mr. Ian Peer

Others Present:

Mr. Matt Reid, Board of Health
Dr. Christopher Mackie, Secretary-Treasurer
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health (Recorder)
Ms. Laura Di Cesare, Director, Corporate Services
Ms. Kendra Ramer, Manager, Strategic Projects
Mr. Joe Belancic, Manager, Operations and Procurement
Mr. Jeff Cameron, Manager, Information Technology
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications Coordinator

At 9:03 a.m., Chair Elliott called the meeting to order.

Disclosures of Conflict(s) of Interest

Chair Cassidy inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Ms. DeViet, seconded by Ms. Cassidy, that the AGENDA for the June 4, 2020 Finance and Facilities Committee meeting be approved. Carried

Approval of Minutes

It was moved by Ms. Cassidy, seconded by Mr. Peer, that the amended MINUTES of the March 5, 2020 Finance and Facilities Committee meeting be approved. Carried

New Business

4.1 Relocation Project Update (Report No. 013-20FFC)

Dr. Mackie introduced this report.
Ms. Kendra Ramer, Manager, Strategic Projects provided some additional information for this report. It was noted that the updates to lighting on the second level were needed to meet Joint Occupational Health and Safety regulations. One of the recommendations from the CEPTED audit was to add a second vestibule to the second floor entrance, as noted in the report.
Ms. Ramer noted that all of the requested updates are estimates and will be going out for bid.
The Board of Health further discussed the significant changes required for the clinical changes. It was noted that the dental program for seniors impacted the space. The HVAC in the dental operatory is a significant change.
MLHU staff noted that working with the contractors has been difficult since COVID-19 hit, and some contractors have not returned yet. Scheduling of the trades has been a challenge to ensure there is no overlap of different trades. This may impact the time and have a delay in getting these changes made.
This will be funded out of the contingency funds and the project will remain under budget.

It was moved by Mr. Peer, seconded by Ms. Cassidy, that the Finance and Facilities Committee receive Report No. 013-20FFC re: “Relocation Project Update” for information. Carried

Other Business

Next meeting: July 2, 2020 9:00 a.m.

Confidential

At 9:12 a.m., it was moved by Mr. Ian, seconded by Ms. Cassidy , that the Finance and Facilities Committee move in-camera to consider matters regarding a trade secret or financial information, supplied in confidence to the local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with contractual or other negotiations of a person, group of persons or organization, and a trade secret or financial information that belongs to the municipality or local board and has monetary value. Carried

At 9:53 a.m., it was moved by Ms. Cassidy, seconded by Ms. DeViet, that the Finance and Facilities Committee return to public session. Carried

At 9:53 a.m. the Finance and Facilities Committee returned to public session

Adjournment

At 9:53 a.m., it was moved by Ms. Cassidy, seconded by Ms. Kasi, that the meeting be adjourned. Carried

At 9:54 a.m., Chair Elliott adjourned the meeting.

MAUREEN CASSIDY
Board Chair

CHRISTOPHER MACKIE
Secretary-Treasurer