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COVID-19 Vaccine Distribution Program
The COVID-19 Vaccine Distribution Program allows for administration of the COVID-19 vaccine to patients/residents in primary care, hospital, and long-term care/retirement home settings. Delivering COVID-19 vaccines within various health care settings provides residents of Middlesex-London additional ways to access the COVID-19 vaccine as well as the opportunity to discuss any vaccine concerns with their healthcare provider.
FAQs
Our Frequently Asked Questions provides information about the COVID-19 Vaccine Distribution Program. For any additional questions, please email COVIDVaccine.Deployment@mlhu.on.ca.
How to Join
If you are interested in joining the COVID-19 Vaccine Distribution Program, please click on the appropriate link below to provide your contact information. We will follow up with next steps.
Training
NOTE: Training is to be completed only after a signed Memorandum of Understanding (MOU) has been accepted between your organization and the Middlesex-London Health Unit. If your organization does not have a signed MOU, a manager or delegated individual should select the appropriate link above in How to Join for further information.
The required training components for the COVID-19 Vaccine Distribution Program are included in this section. To gain access to the COVax system, individuals must first complete the following training:
- Review the Training Overview (PDF) document
- Watch the video: COVAX Training for New Users (Includes Vaccine Administration) - NEW October 20, 2023
- Review the COVax Acceptable Use Policy (PDF)
- Review the Countering Cyber Threats document
The site lead will assign each training participant their appropriate COVax User Role. There are three roles: COVax Site Staff, COVax Vaccinator, and COVax Super User. The following table outlines the roles and responsibilities of each COVax User Role:
| COVax Site Staff | COVax Vaccinator | COVax Super User | |
| COVax Tasks |
Client Registration Generate Receipt
|
Dose Administration Generate Receipt |
Client Registration Dose Administration Generate Receipt Inventory Management |
| Additional Site Roles as Required by MLHU | Ensuring Accurate
Documentation |
Ensuring Accurate
Documentation |
Site Facilitator (go-to person) Weekly Inventory Reporting to MLHU Vaccine Ordering* Primary Contact with MLHU Ensuring Accurate Documentation |
*Other staff can support Vaccine Ordering if appropriate for your organization.
Once a training participant completes the required training components, they must attest to completing the training and indicate their assigned COVax role by submitting the appropriate form below:
After receiving a training attestation, the Middlesex-London Health Unit will proceed with setting up a COVax user account.
COVax Resources
Several resources have been compiled to help support you as you navigate through the COVax system. Some of the resources are general in nature and to be used by all COVax users, while others are specific to supporting those in the COVax Super User role.
| General Resources | |
| Video resource for new users in COVAX (includes vaccine administration) | Watch the video: COVAX Training for New Users (Includes Vaccine Administration) |
| How to enter client profile data | Client Profile Data Entry - Job Aid (PDF) |
| How to find your Vaccination Event | COVax Vaccination Events (Video) |
| How to record a dose | |
| How to generate receipts and delete receipts | |
| How to record sociodemographic data | |
| Super User Resources | |
| Video resource for new superusers in COVAX (includes vaccine inventory information) | Watch the video: COVAX Training for New Superusers (Includes Vaccine Inventory Information) |
| What tasks are required of Super Users | Super User Role Review (PDF) |
| What tasks must Super Users complete at the end of each day of vaccine administration | Super User End of Day Checklist (PDF) |
| How to ensure your onsite hand count matches data in COVax | Hand Count Survey – Job Aid (PDF) |
|
How to record extra doses or wastages (including half dose wastages) |
|
| How to activate/deactivate inventory | Activating Event Inventory - Job Aid (PDF) |
| How to correct a dose documented under the wrong Vaccination Event | Correcting a Dose Under the Wrong VE - Job Aid (PDF) |
| How to correct a dose documented under the wrong Lot Number | Correcting a Dose Under the Wrong Lot Number - Job Aid (PDF) |
COVID-19 Vaccine Information
This section is a collection of resources specific to storing, handling, and administering COVID-19 vaccines in primary care, hospital, and long-term care/retirement home settings.
| General COVID-19 Vaccine Resources | |
| COVID-19 Vaccine Consent Forms |
Who to Contact
|
COVIDVaccine.Informatics@mlhu.on.ca For questions related to:
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For questions related to:
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COVIDVaccine.Deployment@mlhu.on.ca For questions related to:
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Call 519-663-5317 to speak with a nurse For questions related to:
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To download a print-ready file of MLHU's contact information, please click the link below.
Date of creation: December 21, 2021
Last modified on: October 22, 2023
Last modified on: October 22, 2023