Minutes - September 15, 2022 - Governance Committee Meeting

Members Present: 

Ms. Aina DeViet (Chair)
Mr. Matt Reid
Ms. Kelly Elliott
Mr. Michael Steele

Regrets:

Ms. Tino Kasi

Others Present:

Ms. Carolynne Gabriel, Executive Assistant to the Board of Health (Recorder)
Dr. Alexander Summers, Medical Officer of Health
Ms. Emily Williams, Chief Executive Officer
Ms. Karalyn Dueck, Acting Associate Medical Officer of Health
Ms. Kendra Ramer, Manager, Privacy, Risk and Governance

At 6:01 p.m., Chair Aina DeViet called the meeting to order.

Disclosure of Conflict of Interest

Chair DeViet inquired if there were any disclosures of conflict of interest. None were declared.

Approval of Agenda

It was moved by Ms. Kelly Elliott, seconded by Mr. Matt Reid, that the AGENDA for the September 15, 2022 Governance Committee meeting be approved.
Carried

Approval of Minutes

It was moved by Mr. Reid, seconded by Ms. Elliott, that the MINUTES of the June 16, 2022 Governance Committee meeting be approved.
Carried

Reports and Agenda Items

2021-22 Provisional Plan Progress Update (Report No. 12-22GC)

This report was introduced by Ms. Emily Williams, CEO who introduced Ms. Kendra Ramer, Manager, Privacy, Risk, and Project Management.

Highlights of this report include:

• Throughout Q2, the Health Unit has executed on key deliverables associated with seven strategic projects identified in the Provisional Plan and currently being implemented.
• Only one goal currently being implemented has been flagged as having had problems arise: Implementing prioritized recommendations from the Diversity and Inclusion Assessment and Anti-Black Racism Report. The problems identified are due to capacity and resources, as resources have been prioritized for other projects.
• The risks associated with this goal are considered manageable through appropriate mitigation strategies.
• Not highlighted in this report, but listed in the Provisional Plan (Appendix A), is the goal “Continue to develop and implement a Client Experience tool to be utilized by teams and programs.” A number of planning activities are underway for this goal; however, they are not reflected in this report as they have not yet reached the execution stage.
• Phase 3 progress will be reported upon within Q3. One goal slated for Phase 3 is to start planning the process for the development of a long-term strategic plan for MLHU.

It was moved by Mr. Michael Steele, seconded by Ms. Elliott that the Governance Committee recommend to the Board of Health to receive Report No. 12-22GC, re: “2021-22 Provisional Plan Progress Update” for information.
Carried

Other Business

The next meeting of the Governance Committee will be held on Thursday, November 10, 2022 at 6:00 p.m.

Adjournment

At 6:09 p.m., it was moved by Ms. Elliott, seconded by Mr. Steele, that the meeting be adjourned.

Aina DeViet
Chair

Emily Williams
Secretary