Minutes - April 1, 2021 - Finance and Facilities Committee Meeting 

Members Present:

Mr. Matt Reid (Chair)
Ms. Maureen Cassidy
Ms. Tino Kasi
Mr. Aaron O’Donnell

Regrets: 

Ms. Aina DeViet

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer/Medical Officer of Health
Ms. Stephanie Egelton, Executive Assistant to the Board of Health and Communications Coordinator (Recorder)
Ms. Emily Williams, Director, Healthy Organization/Interim CEO
Mr. Mirek Pawelec, Manager, Finance
Mr. Stephen Turner, Director, Environmental Health and Infectious Disease

Chair Matt Reid called the meeting to order at 9:08 a.m.

Disclosures of Conflict of Interest

Chair Reid inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Ms. Maureen Cassidy, seconded by Mr. Aaron O’Donnell, that the AGENDA for the April 1, 2021 Finance & Facilities Committee meeting be approved.
Carried

Approval of Minutes 

It was moved by Ms. Maureen Cassidy, seconded by Mr. Aaron O’Donnell, that the MINUTES of the March 4, 2021 Finance & Facilities Committee meeting be approved.
Carried

New Business

Q4 Financial Update and Factual Certificate (Report No. 10-21FFC)

Ms. Emily Williams, Director, Healthy Organization/Interim CEO and Mirek Pawelec, Manager, Finance presented this report. This financial update showed lower operational staffing levels, limited travel, limited personal development and lower revenue because of changes to programming during the pandemic. It was also noted that the COVID reclassification column represents seconded employees to the COVID program.

It was moved by Ms. Tino Kasi, seconded by Mr. O’Donnell, that the Finance & Facilities Committee make a recommendation to the Board of Health to receive Report No. 10-21FFC re: “Q4 Financial Update and Factual Certificate” for information.
Carried

Canada Life Benefits – Renewal Rates (Report No. 11-21FFC)

Ms. Williams and Mr. Pawelec presented this report. It was noted that the insurance industry’s rates have increased, which is reflected in this report. The increase in costs to benefits are 0.3% or $3,654 annually.

It was moved by Ms. Cassidy, seconded by Ms. Kasi, that the Finance & Facilities Committee make a recommendation to the Board of Health to approve the renewal of the group insurance rates administered by Canada Life as described in Report No. 11-21FFC re: “Canada Life Benefits – Renewal Rates”.
Carried

Health Unit Insurance Policy Renewal (Report No. 12-21FFC)

Ms. Williams and Mr. Pawelec presented this report. It is noted that there was an increase of 21% for Property & Casualty while Cyber-Risk is expected to increase by 31%, due to insurance market pressures in 2020 and anticipated pressures in 2021.

It was moved by Ms. Cassidy, seconded by Ms. Kasi, that the Finance & Facilities Committee make a recommendation to the Board of Health to approve the renewal of the Health Unit’s insurance as outlined in Report No. 12-21FFC re: “Health Unit Insurance Policy Renewal.”
Carried

2021 COVID-19 Vaccine Related Costs (Report No. 13-21FFC)

Ms. Williams presented this report. It was noted that it is approximately $2 million per month to operate the vaccine program, and the health unit is using budgeted operational funds in the form of redeployed staff as directed by the Ministry of Health.

It was moved by Ms. Cassidy, seconded by Ms. Kasi, that the Finance & Facilities Committee make a recommendation to the Board of Health to:
1) Receive Report No. 13-21FFC re: “2021 COVID-19 Vaccine-related costs” for information;
2) Approve the 2021 COVID-19 Vaccine-related budget, outlined in Appendix B, as a one-time expense within the 2021 Annual Service Plan submission to the Ministry of Health.
Carried

Other Business

The next meeting is Thursday, May 6, 2021.

Adjournment 

At 9:26 a.m., it was moved by Mr. O’Donnell, seconded by Ms. Cassidy, that the meeting be adjourned.
Carried

Matthew Reid
Chair

Christopher Mackie
Secretary-Treasurer