Minutes - December 3, 2020 - Finance and Facilities Committee Meeting

Members Present:

Ms. Maureen Cassidy
Ms. Aina DeViet
Mr. Ian Peer

Regrets:

Ms. Kelly Elliott
Ms. Tino Kasi

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health (Recorder)
Dr. Michael Clarke, CEO (interim)
Ms. Emily Williams, Director, Healthy Organization
Mr. Mirek Pawelec, Manager Finance
Mr. Joe Belancic, Manager Procurement and Operations
Ms. Stephanie Egelton, Executive Assistant to the Board of Health and Communications Coordinator

At 9:00 a.m., Chair Cassidy called the meeting to order.

Disclosures of Conflict of Interest

Chair Reid inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Ms. DeViet, that the AGENDA for the December 3, 2020 Finance and Facilities Committee meeting be approved.
Carried

Approval of Minutes 

It was moved by Mr. Peer, seconded by Ms. DeViet, that the MINUTES of the November 5, 2020 Finance and Facilities Committee meeting be approved.
Carried

New Business

4.1 Emergency Procurement (Report No. 031-20FFC)

Dr. Clarke introduced this item. It was noted that to get new contact tracers deployed as soon as possible, 20 additional laptops were required. The single source emergency procurement was awarded to Stronghold Services.

Mr. Belancic advised that the Health Unit is on a 3-year replacement cycle for laptops and that when these laptops are no long required for contact tracers, they will replace older models currently being used by other staff.

It was moved by Ms. DeViet, seconded by Mr. Peer, that the Finance and Facilities Committee recommends the Board of Health receive Report No. 031-20FFC, re: “Emergency Purchase Award - Laptops” for information.
Carried

Other Business

Next meeting: February 4, 2021
Mr. Peer reminded the committee that his appointment to the Board of Health finishes at the end of the year and attention to quorum for Finance & Facilities will be needed in the new year.

Confidential 

At 9:07 a.m., it was moved by Mr. Peer, seconded by Ms. DeViet , that the Finance and Facilities Committee will move in camera to consider matters regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the Middlesex-London Board of Health, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Carried

At 9:46 a.m., it was moved by Mr. Peer , seconded by Ms. DeViet, that the Finance and Facilities Committee return to public session.
Carried

At 9:46 a.m. the Finance and Facilities Committee returned to public session.

Adjournment 

At 9:49 a.m., it was moved by Mr. Peer, seconded by Ms. DeViet, that the meeting be adjourned.
Carried

At 9:49 a.m., Chair Cassidy adjourned the meeting.

Kelly Elliott/Maureen Cassidy
Chair

Christopher Mackie
Secretary-Treasurer