Minutes - September 10, 2020 - Finance & Facilities Committee Meeting

Members Present:

Ms. Maureen Cassidy
Ms. Aina DeViet
Ms. Kelly Elliott (Chair)
Mr. Ian Peer

Ms. Tino Kasi

Others Present:

Ms. Arielle Kayabaga, Board Member
Dr. Christopher Mackie, Secretary-Treasurer
Dr. Alexander Summer, Associate Medical Officer of Health
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health (Recorder)
Dr. Michael Clarke, CEO (Interim)
Mr. Brian Glasspoole, Manager Finance
Mr. Joe Belancic, Manager Procurement and Operations
Mr. Mirek Pawelec, incoming Manager, Finance
Ms. Maureen MacCormick, Director, Healthy Living
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications Coordinator

At 9:30 a.m., Chair Elliott called the meeting to order.

Disclosures of Conflict(s) of Interest

Chair Elliott inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Ms. Cassidy, that the AGENDA for the September 10, 2020 Finance and Facilities Committee meeting be approved.
Carried

Approval of Minutes

It was moved by Mr. Peer , seconded by Ms. Cassidy, that the MINUTES of the July 2, 2020 Finance and Facilities Committee meeting be approved. Carried

New Business

3.1 March 31st Financial Statements (Report No. 020-20FFC)

Mr. Glasspoole provided the context for this report.

It was moved by Mr. Peer, seconded by Ms. Cassidy that the Finance and Facilities Committee recommend that the Board of Health approve the audited Consolidated Financial Statements for the Middlesex-London Health Unit, March 31, 2020 as appended to Report No. 020-20FFC re: “March 31st Financial Statements. Carried

3.2 Q2 Financial and Factual Certificate Update (Report No. 021-20FFC)

Dr. Mackie provided the introduction to this report. He noted that the report was revised to include funding for the development of a racism strategy.

Mr. Glasspoole noted that all costs related to COVID were separated for Ministry reporting.

There was a lengthy discussion in regard to the racism strategy. Dr. Mackie noted that the Health Unit is looking to find someone who is involved and connected in the black community. The funding will be used to support a temporary hire or contract consultant to be the bridge to the black community. It was noted that it will take time to build a strong relationship with communities. Dr. Mackie noted that the work that was undertaken with the indigenous community was very successful and the Health Unit hopes to build on that success.

Further discussion included:
Qualifications and criteria for hiring someone to start the development of a racism strategy
The risk for tokenism – do more at the operational level to address the diversity in the organization
Would be beneficial that the candidate has public health expertise
Informing the Board early in the process
This is not the strategy but one step among many
MLHU is beginning the internal work
MLHU is at the City of London diversity table
The Health Unit has an important role in collecting data to understand the health inequities in our community
Need to have input of the diverse community and the credibility to listen.

There will be more detailed reports coming to the Board of Health

Dr. Mackie shared his appreciation of the comments made by Board Members.

It was moved by Ms. Kasi, seconded by Ms. Cassidy that the Finance and Facilities Committee:
1) Receive Report No. 021-20FFC re: “Q2 Financial Update and Factual Certificate” for information;
2) Approve the allocation of up to $40,000 of variance funds to support the development of a strategy to address anti-black racism; and
3) Approve the allocation of variance funds, above those required to offset the agency gapping budget, to relocation-related expenses to a maximum of $250,000 in 2020.
Carried

3.3 Proposed 2021 PBMA Process, Criteria and Weighting (Report No. 022-20FFC)

Dr. Mackie introduced this report and noted no changes to the criteria this year.

There was a discussion in regard to the previously proposed 70/30 funding ratio.

It was moved by Mr. Peer, seconded by Ms. DeViet that the Finance and Facilities Committee receive and make recommendation to the Board of Health to approve the 2021 PBMA criteria and weighting that is proposed in Appendix A to Report No. 022-20FFC. Carried

3.4 Emergency Contract Award (Report No. 023-20FFC)

Mr. Belancic noted that this contract was needed for COVID related purchases on an emergency basis to meet ongoing care of the community.

It was moved by Mr. Peer, seconded by Ms. Kasi that the Finance and Facilities Committee recommends the Board of Health receive Report No. 023-20FFC, re: “Emergency Contract Award” for information. Carried

Other Business

Next meeting: October 1, 2020

Confidential

At 10:13 am, it was moved by Mr. Peer, seconded by Mr. Cassidy, that the Finance and Facilities Committee will move in-camera to consider matters regarding a trade secret or financial information, supplied in confidence to the local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with contractual or other negotiations of a person, group of persons or organization, and a trade secret or financial information that belongs to the municipality or local board and has monetary value.
Carried

At 10:34 a.m., it was moved by Ms. Cassidy, seconded by Mr. Peer, that the Finance and Facilities Committee return to public session.
Carried

At 10:34 a.m. the Finance and Facilities Committee returned to public session.

The Committee thanked Mr. Glasspoole for his services and wished him well in retirement.

Adjournment

At 10:35 a.m., it was moved by Ms. Cassidy, seconded by Ms. Kasi, that the meeting be adjourned. Carried

At 10:35 a.m., Chair Elliott adjourned the meeting.

KELLY ELLIOTT
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer