Minutes - June 18, 2020 Governance Committee Meeting

Members Present:

Ms. Aina DeViet (Committee Chair)
Ms. Arielle Kayabaga (arrived at 5:40 due to technical difficulties)
Mr. Ian Peer
Mr. Bob Parker

Regrets:

Ms. Maureen Cassidy

Others Present:

Mr. John Brennan, Board of Health
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health and Associate Medical Officer of Health (Recorder)
Dr. Chris Mackie, Medical Officer of Health/CEO
Dr. Alex Summers, Associate Medical Officer of Health
Ms. Laura Di Cesare, Director, Healthy Organization
Lilka Young, HR Coordinator
Mr. Brian Glasspoole, Manager, Finance
Ms. Nicole Gauthier, Manager, Privacy, Risk and Governance
Ms. Cynthia Bos, Manager, Human Resources
Ms. Heather Lokko, Director, Healthy Start
Dr. Michael Clarke, Director, Modernization
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications Coordinator

Ms. DeViet called the meeting to order at 5:32 p.m.

Disclosure of Conflict of Interest

Chair DeViet inquired if there were disclosures of conflicts of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Mr. Parker, that the AGENDA for the June 18, 2020 Governance Committee meeting be approved.
Carried

Approval of Minutes

It was moved by Mr. Parker, seconded by Mr. Peer, that the MINUTES of the February 27, 2020 Governance Committee meeting be approved.
Carried

New Business

Governance By-law and Policy Review (Report No. 006-20GC)

Dr. Mackie introduced this report, and noted that during COVID, staff will only be focusing on policies that urgently need to come to Governance. He also advised that if there were any questions that Ms. Nicole Gauthier is the lead and is available to answer any questions.

It was moved by Mr. Peer, seconded by Mr. Parker, that the Governance Committee recommend to the Board of Health to:

1) Receive Report No. 006-20GC re: “Governance By-law and Policy Review” for information; and
2) Approve the governance policy appended to this report.
Carried

2019 Occupational Health and Safety Report (Report No. 007-20GC)

Dr. Mackie noted that Ms. Lilka Young, Human Resources Coordinator, Ms. Cynthia Bos, Manager Human Resources as well as Ms. Di Cesare were on the line for extra details if needed.
It was noted that there was nothing in particular that staff thought should be red flagged for the Board.
Ms. Di Cesare noted that the report highlights the incredible amount of work that was accomplished last year. She also indicated that the move to Citi Plaza resolved some issues.
Ms. Young noted a slight increase in WSIB submissions and that is partly due to more appropriate follow-up with staff and in a timely fashion.

It was moved by Mr. Peer, seconded by Mr. Parker, that the Governance Committee receive Report No. 007-20GC re: “2019 Occupational Health and Safety Report” for information.
Carried

COVID-19 Recovery Planning: Return to Operations (Report No. 008-20GC)

Dr. Mackie noted that this written report was a follow-up to the verbal update that Ms. Lokko provided at the last Board of Health meeting.
Ms. Lokko noted that interventions have been identified by Senior Leaders for this first phase.
Mr. Peer noted that he has seen some other organizations who were finding it easier to cope with the initial response but harder to get back to normal. Ms. Lokko agreed that there is a great deal to consider. Moving out of COVID will be just as challenging as things continue to change.
Dr. Mackie also agreed that it’s difficult to come out of a crisis. Keeping motivated, easing anxiety, prioritizing what needs to happen now and what can be focused on for the next year or two will be key.
Ms. DeViet commented on the work that has gone into this process to date.

It was moved by Mr. Peer, seconded by Mr. Parker, that the Governance Committee receive Report No. 008-20GC for information.
Carried

Other Business

The next meeting of the Governance Committee will be on Thursday, October 15, 2020 at 6:00 p.m.

Confidential

At 5:48 p.m. it was moved by Mr. Peer, seconded by Ms. Kayabaga, that the Governance Committee move in-camera to consider matters regarding labour relations, identifiable individuals and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
Carried

Adjournment

At 7:00 p.m., it was moved by Ms. Kayabaga, seconded by Mr. Parker, that the meeting be adjourned.
Carried

AINA DEVIET
Committee Chair

CHRISTOPHER MACKIE
Secretary-Treasurer