DRAFT Minutes - November 21, 2019 Governance Committee Meeting

Committee Members Present:

Ms. Aina DeViet (Chair)
Ms. Trish Fulton
Mr. Ian Peer
Ms. Maureen Cassidy

Others Present:

Ms. Elizabeth Milne, Executive Assistant to the Board of Health & Communications Coordinator (Recorder)
Dr. Alex Summers, Associate Medical Officer of Health
Mr. Joe Belancic, Manager, Procurement and Operations
Ms. Laura Di Cesare, Director, Healthy Organization
Mr. Brian Glasspoole, Manager, Finance
Ms. Nicole Gauthier, Manager, Privacy, Risk and Governance
Ms. Kendra Ramer, Manager, Strategic Projects
Ms. Cynthia Bos, Manager, Human Resources

Chair DeViet called the meeting to order at 6:01 p.m.

Disclosure of Conflict(s) of Interest

Chair DeViet inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Ms. Cassidy that the AGENDA for the November 21, 2019 Governance Committee meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Peer, seconded by Ms. Fulton, that the MINUTES of the September 19, 2019 Governance Committee meeting be approved. Carried

New Business

Q3 Activity Report – Strategic Projects (Report No. 015-19GC)

Ms. Kendra Ramer introduced this report and outlined the activities and projects that have taken place in the third quarter, the projects that remain on track, those that remain slightly behind schedule and those that have closed out in Q3. Ms. Ramer also noted projects that have been placed on hold due to the recent amalgamation announcement and discussions.

Discussion ensued about the Diversity Assessment and staff recommendations to put this project on hold pending results of the amalgamation discussions.

It was moved by Ms. Fulton, seconded by Ms. Cassidy, that the that the Governance Committee receive Report No. 015-19GC re: “Q3 2019 Activity Report – Strategic Projects” for information. Carried

Governance Policy Review and Development (Report No. 016-19GC)

Ms. Gauthier introduced this report and highlighted the six Governance policies for review this evening (Appendix B):
• G-050 MOH/CEO Performance Appraisal
• G-080 Occupational Health and Safety
• G-200 Approval and Signing Authority
• G-220 Contractual Services
• G-230 Procurement
• G-250 Reserve and Reserve Funds
• G-395 Local Health Integration Network Relationships

Ms. Gauthier drew the committee’s attention to the policy that is recommended to be decommissioned (G-395, Local Health Integration Network Relationships) and advised the Board on the new Policy Manager software launching for the Board to access in the coming weeks.

It was moved by Mr. Peer, seconded by Ms. Cassidy, that the Governance Committee:
1) Receive Report No. 016-19GC re: “Governance Policy Review and Development” for information; and
2) Approve the governance policies as appended to this report.
Carried

Other Business

The next Governance Committee meeting will be at 6:00 p.m. on Thursday, February 20, 2020.

Confidential

At 6:11 p.m., it was moved by Ms. Cassidy, seconded by Mr. Peer that the Governance Committee move in-camera to consider matters regarding identifiable individuals and the security of the property of the Board of Health. Carried

At 6:20 p.m., it was moved by Ms Cassidy, seconded by Mr. Peer, that the Board of Health rise and return to public session. Carried

At 6:20 p.m., the Governance Committee returned to public session.

Adjournment

At 6:20 p.m., it was moved by Ms. Fulton, seconded by Ms. Cassidy, that the meeting be adjourned. Carried

______________________________________________________________________________________________________

AINA DEVIET
Committee Chair

TRISH FULTON
Board Chair