November 5, 2015 - Finance & Facilities Committee Meeting

Committee Members Present:

Ms. Trish Fulton (Committee Chair)
Mr. Jesse Helmer
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Joanne Vanderheyden

Others Present:

Dr. Christopher Mackie, Medical Officer of Health and CEO
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Mr. John Millson, Director, Finance and Operations
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)

At 9:00 a.m., Ms. Trish Fulton, Committee Chair, welcomed everyone to the meeting.

Disclosures of Conflict(s) of Interest

Ms. Fulton inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Helmer, seconded by Ms. Vanderheyden that the AGENDA of the November 5, 2015 Finance and Facilities Committee meeting be approved. Carried.

Approval of Minutes

It was moved by Ms. Vanderheyden, seconded by Mr. Peer that the MINUTES from the October 1, 2015 Finance and Facilities Committee meeting be approved.

New Business

Draft Factual Certificate (Report No. 25-15FFC)
It was moved by Mr. Meyer, seconded by Mr. Peer that the Finance & Facilities Committee:

1. Recommend that the Board of Health approve the draft Factual Certificate template as appended to Report No. 25-15FFC ; and
2. Recommend to the Board of Health approval of the process outlined in Report No. 25-15FFC.

Carried
The committee agreed that the certificate would be reviewed on a quarterly basis along with the quarterly financial updates.

Third Quarter Financial Update (Report No. 26-15FFC)

Mr. Millson assisted Committee members with their understanding of this report. He reported a projected operating surplus of $68,000.

Discussion ensued about the CINOT operating deficit and whether or not the funds should be covered by the Dental Clinic Reserve or through the regular operating budget surplus.

It was moved by Mr. Helmer, seconded by Mr. Meyer that the Finance & Facilities Committee receive Report No. 26-15FFC re Third Quarter Financial Update for information. Carried

Proposed Resource Reallocation for the 2016 Budget (Report No. 27-15FFC)

Dr. Mackie reported that Committee discussion re the Resource Reallocation for the 2016 Budget will start at the December 3rd FFC meeting.

Discussion ensued about determining the percentage of Health Unit budget that goes toward covering the gaps in funding resulting from the 100% funded programs.

In response to a question about the Living Wage Employer Certification, Dr. Mackie explained that the living wage for the community is currently being developed. Dr. Mackie explained that the Health Unit could use this certification to leverage other agencies towards providing a living wage. The FFC members requested more information for the December 3rd FFC meeting about the Living Wage (i.e., how did it get a score of 222 in the PBMA process?).

Other items discussed included:

• The Health Unit’s current participation in the City of London’s cell phone contract to obtain a better price.
• One-time Investments, particularly the merits of the Leadership and Management Development program.
• Disinvestments around the area of reduction of staffing hours. Dr. Mackie responded that he does not anticipate lay-offs.

It was moved by Ms. Vanderheyden, seconded by Mr. Meyer that Report No. 27-15FFC re Proposed Resource Reallocation for the 2016 Budget be received for information. Carried

Ms. Fulton commended the Senior Leadership Team on the work they have done to date for PBMA.

Funding for Panorama Implementation (Report No. 28-15FFC)

It was moved by Mr. Meyer, seconded by Mr. Helmer that the Finance & Facilities Committee make recommendation to the Board of Health to accept the terms and conditions to receive $203,900 in one-time Panorama funding as detailed in the funding letter appended to Report No. 028-15FFC. Carried

Confidential

At 10:00 a.m., it was moved by Mr. Peer, seconded by Mr. Meyer that the Finance and Facilities Committee move in camera to discuss matters concerning a proposed or pending acquisition of land by the Middlesex-London Health Board of Health and an identifiable individual. Carried

At 10:20 a.m., it was moved by Ms. Vanderheyden, seconded by Mr. Peer that the Finance and Facilities Committee return to public forum and report that matters were discussed concerning a proposed or pending acquisition of land by the Middlesex-London Health Board of Health and an identifiable individual. Carried

Other Business

The next scheduled meeting of the FFC is Thursday, December 3, 2015 at 9:00 a.m. in Room 3A.

Discussion ensued about Appointments to the FFC Committee for 2016 and the proposed meeting dates. It was agreed that the number of FFC meetings should be reduced, if possible and that all current FFC members are willing to continue on the committee. The Executive Assistant to the Board of Health will review the Terms of Reference and report at the next meeting.

Adjournment

At 10:30 a.m., it was moved by Mr. Helmer, seconded by Mr. Meyer that the meeting be adjourned. Carried

Trish Fulton
Committee Chair

Christopher Mackie
Secretary-Treasurer