October 18, 2018 - Board of Health -  Meeting Minutes

Members Present:

Ms. Joanne Vanderheyden, Chair
Ms. Trish Fulton
Mr. Michael Clarke
Mr. Ian Peer
Ms. Tino Kasi
Mr. Jesse Helmer
Mr. Trevor Hunter
Mr. Marcel Meyer
Mr. Kurtis Smith

Regrets:

Ms. Maureen Cassidy

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Dr. Alexander Summers, Associate Medical Officer of Health
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications Coordinator (Recorder)
Ms. Rhonda Brittan, Manager, Healthy Communities and Injury Prevention
Ms. Laura Di Cesare, Director, Healthy Organization
Mr. Samuel DeKoven, Medical Student
Mr. Dan Flaherty, Communications Manager
Ms. Donna Kosmack, Manager, Southwest Tobacco Control Area Network
Ms. Heather Lokko, Director, Healthy Start
Ms. Kendra Ramer, Manager, Strategic Projects
Ms. Maureen Rowlands, Director, Healthy Living
Ms. Debbie Shugar, Manager, Reproductive Health
Ms. Linda Stobo, Manager, Chronic Disease and Tobacco Control
Mr. Alex Tyml, Online Communications Coordinator

Media:

Andrew Graham, Fanshawe College student reporter

Chair Vanderheyden called the meeting to order at 7:00 p.m.

Disclosures of Conflict(s) of Interest

Chair Vanderheyden inquired if there were any disclosures of conflicts of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Smith, seconded by Mr. Helmer, that the AGENDA for the October 18, 2018 Board of Health meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Helmer, seconded by Ms. Kasi, that the MINUTES of the September 20, 2018 Board of Health meeting be approved as amended. Carried

Delegations and Committee Reports

Relocation Advisory Committee Meeting – October 18, 2018

Mr. Peer, as Chair of the Relocation Advisory Committee, introduced, provided context for, and summarized the following reports, which were considered at the October 18 Relocation Advisory Committee meeting:

Location Project – Demolition Decisions (Report No. 001-18RAC)

Mr. Peer reviewed the proposal to extend the elevator and replace the existing carpeting, and the costs associated with each item.

It was moved by Mr. Peer, seconded by Mr. Clarke, that the Board of Health:
1) Receive Report No. 001-18RAC re: “Location Project – Demolition Decisions” for information;
2) Approve extension of the elevator to the basement and replacement of the existing carpeting at Citi Plaza; and
3) Direct staff to pursue all reasonable options to mitigate these costs.
Carried

Decision-Making Matrix – Relocation Project (Report No. 002-18RAC)

Mr. Peer described how the decision matrix will assist in making decisions as they happen, at times rapidly, throughout the Relocation Project. Staff will keep the committee apprised of changes as they arise, as well as major decisions taken as they relate to the Relocation Project.

It was moved by Mr. Peer, seconded by Mr. Helmer, that the Board of Health:
1) Receive Report No. 002-18RAC re: “Decision-Making Matrix – Relocation Project”; and
2) Approve the Decision-Making Matrix.
Carried

Location Project Plan (Report No. 003-18RAC)

Mr. Peer drew the Board’s attention to the timelines associated with the project, which will occur in two phases.

It was moved by Mr. Peer, seconded by Mr. Meyer, that the Board of Health receive Report No. 003-18RAC re: “Location Project Plan” for information. Carried

The next Relocation Advisory Committee meeting will be held on November 15, before the Governance Committee and Board of Health meetings.

Information Reports

Submission to Environmental Registry Ontario on Bill 4: Cap and Trade Cancellation Act 2018 (Report No. 066-18)

Dr. Mackie introduced and provided context for this report, advising that staff wanted to ensure Board members were aware of the Health Unit’s submission to the Environmental Registry regarding the Cap and Trade Cancellation Act.

It was moved by Mr. Helmer, seconded by Mr. Clarke, that the Board of Health receive Report No. 066-18 re: “Submission to Environmental Registry Ontario on Bill 4: Cap and Trade Cancellation Act 2018” for information. Carried

Prenatal Health Planning Initiative: Process, Recommendations, and Implications (Report No. 065-18)

Dr. Mackie introduced the report, and Ms. Lokko provided additional background information on the comprehensive process and research conducted to inform the report’s recommendations. Ms. Lokko also noted that this initiative will assist in addressing health equity and inequities, shifting focus toward enhance programming for vulnerable populations through targeted programs, such as home visiting and smart start for babies.

Discussion ensued on the following items:
• What the targeted e-learning includes and how the online learning programs are structured.
• What the next steps in the implementation process will look like.

It was moved by Mr. Peer, seconded by Mr. Meyer, that the Board of Health receive Report No. 065-18 re: “Prenatal Health Planning Initiative: Process, Recommendations, and Implications” for information. Carried

Middlesex-London Community Drug and Alcohol Strategy – A Foundation for Action (Report No. 061-18)

Dr. Mackie introduced this report and highlighted the large, collaborative effort that came together to produce and contribute to this report and its recommendations. Dr. Mackie introduced Ms. Rhonda Brittan, who played a key role in putting the report together and co-chairing the Community Drug and Alcohol Strategy (CDAS) working group.

Ms. Brittan described the strength of the partnership and outlined the work that went into the report.

Discussion ensued on the following items:
• The plan for implementation and how the outcomes will be measured.
• Where MLHU staff and CDAS committee members currently are at in terms of implementing some of the recommendations.
• To what extent the recommendations are time-bound and how the organizations involved will be able to support the work ahead financially.
• That the organizations involved in the CDAS should report on their metrics associated with the recommendations set out in this report.

It was moved by Mr. Clarke, seconded by Mr. Meyer, that the Board of Health receive Report No. 061-18 re: “Middlesex-London Community Drug and Alcohol Strategy” for information. Carried

Support for Plain and Standardized Tobacco Products and Packaging (Report No. 062-18)

Dr. Mackie introduced the report. He then introduced Ms. Donna Kosmack, Manager, Southwest Tobacco Control Area Network, who answered questions.

Discussion ensued on the larger federal tobacco strategy, pushback from the tobacco industry, whether changes to the draft regulations are expected, what regulations might look like, and the timeline for regulations to take effect.

It was moved by Mr. Peer, seconded by Ms. Fulton, that the Board of Health receive Report No. 062-18 re: “Support for Plain and Standardized Tobacco Products and Packaging” for information. Carried

Summary Information Report for October (Report No. 063-18)

Dr. Mackie introduced and provided context for this report, noting that the expenditure outlined in this report went through an RFP process.

It was moved by Mr. Hunter, seconded by Mr. Peer, that the Board of Health receive Report No. 063-18 re: “Summary Information Report for October” for information. Carried

Medical Officer of Health/Chief Executive Officer Activity Report for October (Report No. 064-18)

It was moved by Mr. Peer, seconded by Mr. Smith, that the Board of Health receive Report No. 066-18 re: “Medical Officer of Health Activity Report for October” for information. Carried

Correspondence

It was moved by Mr. Clarke, seconded by Mr. Helmer, that the Board of Health receive correspondence items a) through i), and endorse item c). Carried

Other Business

• Next Finance & Facilities Committee meeting: November 1, 2018 @ 9:00 a.m.
• Next Board of Health meeting: November 15, 2018 @ 7:00 p.m.
• Next Governance Committee meeting: November 15, 2018 @ 6:00 p.m.
• Next Relocation Project meeting: November 15, 2018

Confidential

It was moved by Mr. Meyer, seconded by Mr. Peer, that the Board of Health approve the confidential minutes of the September 20, 2018 meeting. Carried

Adjournment

At 7:33 p.m., it was moved Mr. Meyer, seconded by Mr. Helmer, that the meeting be adjourned. Carried

JOANNE VANDERHEYDEN
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer