October 17, 2013 - Minutes

Members Present

Mr. David Bolton
Ms. Denise Brown (Vice-Chair)
Mr. Al Edmondson
Ms. Trish Fulton
Mr. Marcel Meyer (Chair)
Mr. Stephen Orser
Mr. Ian Peer
Ms. Viola Poletes Montgomery
Ms. Nancy Poole
Ms. Sandy White

Regrets

Mr. Mark Studenny

Others Present

Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services
Ms. Vaness Bell, Manager, Privacy and Workplace Safety
Ms. Diane Bewick, Director, Family Health Services
Mr. Dan Flaherty, Manager, Communications
Mr. Ross Graham, Manager of Strategic Projects
Ms. Kim Leacy, Registered Dietitian
Ms. Sarah Maaten, Epidemiologist
Dr. Christopher Mackie, Medical Officer of Health & CEO
Mr. John Millson, Director, Finance and Operations
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Ms. Pat Simone, Manager, Emergency Preparedness
Ms. Louise Tyler, Director, Human Resources and Labour Relations Services
Mr. Alex Tyml, Online Communications Coordinator
Dr. Bryna Warshawsky, Associate Medical Officer of Health and Director, Oral Health, Communicable Disease & Sexual Health Services

Media Outlets

Mr. Craig Gilbert, London Community News

Board of Health Chair, Mr. Marcel Meyer, called the meeting to order at 7:00 p.m.

Disclosures of Conflict(s) of Interest

Chair Meyer inquired if there were any disclosures of conflict of interest to be declared. None were declared at this time.

Approval of Agenda

It was moved by Mr. Edmondson, seconded by Mr. Bolton that the AGENDA for the October 17, 2013 Board of Health meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Peer, seconded by Ms. White that the MINUTES for the September 19, 2013 Board of Health meeting be approved. Carried

Committee Reports

1) Finance and Facilities Committee (FFC) Report, October Meeting (Report No. 108-13)

Ms. Trish Fulton, Chair of the Finance and Facilities Committee (FFC), introduced Report No. 108-13 re the October Finance and Facilities Committee meeting.

Business Arising from the October 3 FFC meeting

It was moved by Ms. Fulton, seconded by Mr. Peer that the Board of Health approve the meal allowances, identified in Policy 4-120 “Out-of-Town Travel,” attached as Appendix B to Report No. 010-13C, be reduced to $10/$20/$30 and the per diem rate be eliminated. Carried

It was moved by Ms. Fulton, seconded by Ms. White that the Board of Health endorse the Board Chair to sign the Counterpoint Needle Exchange Program Agreement with the Regional HIV AIDs Connection as appended to Report No. 011-13C. Carried

It was moved by Ms. Fulton, seconded by Mr. Orser that the Board of Health approve the Panorama Implementation Project budget as attached to Report No. 012-13C. Carried

It was moved by Ms. Fulton, seconded by Ms. White that the Board of Health direct Health Unit staff to perform a market assessment review and to bring back options regarding the Strathroy office lease to the Finance and Facilities Committee prior to the end of 2013. Carried

It was moved by Ms. Fulton, seconded by Mr. Orser that Report No. 108-13, including the draft minutes of the October 3, 2013 Committee meeting, be received for information. Carried

Action Reports

2) Proposed Criteria for 2014 Budget (Report No. 117-13)

Dr. Christopher Mackie, Medical Officer of Health and CEO, assisted Board members with their understanding of this report and reported that Board members will be participating in Program Budgeting and Marginal Analysis process (PBMA) at the November 1st retreat with the help of Professor Craig Mitton and Dr. Francois Dionne, experts in PBMA.

It was moved by Mr. Edmondson, seconded by Ms. Poletes Montgomery that the Board of Health endorse the refined criteria presented in Report No. 117-13 re Proposed Criteria for 2014 Budget Process. Carried

3) Promoting A Healthy Workplace Nutrition Environment (Report No. 109-13)

It was moved by Ms. Brown, seconded by Mr. Orser:

1. That the Board of Health endorse the Ontario Society of Nutrition Professionals in Public Health’s Call to Action: Creating a Healthy Workplace Nutrition Environment; and further,
2. That the Board of Health communicate its support by completing the Endorsement Form (attached as Appendix A) and notifying the following groups of its support: Ontario Society of Nutrition Professionals in Public Health; Council of Ontario Medical Officers of Health; Association of Local Public Health Agencies; Ontario Public Health Association; the Honourable Deb Matthews, Ontario Minister of Health and Long-term Care; and, Local MPPs.

Carried

4) Board of Health Self-Assessment Survey – Proposed Revisions (Report No. 110-13)

It was moved by Mr. Bolton, seconded by Ms. White:

1. That the Board of Health Endorse the revisions to the Board of Health Self-Assessment survey, and
2. That the survey be completed annually in March, and
3. That an ad hoc committee, appointed by the Board Chair each year in February, review the survey results and propose recommendations for improvements in Board effectiveness and engagement.

Carried

Information Reports

5) The MLHU Workplace Violence Initiative (Report No. 111-13)

It was moved by Ms. Brown, seconded by Mr. Orser that Report No. 111-13 re The MLHU Workplace Violence Initiative be received for information. Carried

In response to a question about whether or not psychological harassment is being examined, Ms. Bell reported that staff are developing polices around all types of harassment, including psychological.

Ms. Bell explained that risk assessments are conducted for job roles within the Health Unit (for example, Public Health Inspectors, Public Health Nurses, and Bylaw Enforcement Officers) to be proactive about mitigating risk to employees and clients.

6) Southwestern Ontario Youth Unite to Celebrate “World No Tobacco Day”(Report No. 112-13)

It was moved by Mr. Bolton, seconded by Ms. Poletes Montgomery that Report No. 112-13 re Southwestern Ontario Youth Unite to Celebrate “World No Tobacco Day” be received for information. Carried

7) Summary of the Research on Local Boards of Health (Report No. 113-13)

It was moved by Mr. Peer, seconded by Ms. Fulton that Report No. 113-13 re Summary of the Research on Local Boards of Health be received for information. Carried

8) The Healthy Kids Panel – Ontario’s Action Plan for Health Care (Report No. 114-13)

It was moved by Ms. Poletes Montgomery, seconded by Ms. Brown that Report No. 114-13 re The Healthy Kids Panel – Ontario’s Action Plan for Health Care be received for information. Carried

9) Health Unit Participates in Municipal Emergency Exercises (Report No. 115-13)

It was moved by Ms. Brown, seconded by Mr. Orser that Report No. 115-13 re Health Unit Participates in Municipal Emergency Exercises be received for information. Carried

10) Medical Officer of Health Activity Report – October (Report No. 116-13)

It was moved by Ms. Poletes Montgomery, seconded by Ms. Poole that the Board endorse the Board Chair to sign a letter commending Public Health Nurse, Ms. Joanne Dow from the Health Unit’s Infectious Disease Control team, for her contributions to the recall of Super 8 Beef Burgers and the E-Coli cases in London.

It was moved by Ms. Poole, seconded by Mr. Edmondson that Report No. 116-13 re Medical Officer of Health Activity Report – October be received for information. Carried

Correspondence

There were no questions about the correspondence. Chair Meyer asked the Board to note Item b) under correspondence about the alPHa Member Survey.

Other Business

Next scheduled Board of Health Meeting: Thursday, November 21, 2013 at 7:00 p.m.

Chair Meyer also reminded Board members that they are all invited to Staff Day on Thursday, December 5 in the Carousel Room at Western Fair District from 8:30 am to noon. They can call or email Sherri Sanders to RSVP.

Adjournment

At 8:15 p.m., it was moved by Ms. Brown, seconded by Mr. Peer that the meeting be adjourned.

MARCEL MEYER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer