November 20, 2014 - Minutes

Members Present:

Mr. David Bolton
Mr. Al Edmondson
Mr. Marcel Meyer (Chair)
Mr. Ian Peer
Ms. Viola Poletes Montgomery
Ms. Nancy Poole
Mr. Mark Studenny
Ms. Sandy White (via teleconference)

Regrets:

Ms. Denise Brown
Ms. Trish Fulton
Mr. Stephen Orser (Vice-Chair)

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO (Secretary-Treasurer)
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services
Mr. Jordan Barringa, Manager, Strategic Projects
Ms. Diane Bewick, Director, Family Health Services & Chief Nursing Officer
Ms. Cynthia Bos, Human Resources Coordinator
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Mr. Dan Flaherty, Manager, Communications
Ms. Heather Lokko, Director Oral Health, Communicable Disease and Sexual Health Services
Mr. John Millson, Director, Finance and Operations
Ms. Linda Stobo, Manager, Chronic Disease Prevention and Tobacco Control
Mr. Alex Tyml, Online Communications Coordinator

Media Present:

None

Mr. Marcel Meyer, Chair of the Board of Health, called the meeting to order at 7:00 p.m.

Disclosures of Conflict(s) of Interest

Chair Meyer inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Studenny, seconded by Mr. Peer that the agenda for the November 20, 2014 Board of Health meeting be approved.
Carried

Approval of Minutes

It was moved by Ms. Poole, seconded by Mr. Edmondson that the minutes of the October 16, 2014 Board of Health meeting be approved.
Carried

Business Arising From the Minutes - None

Delegation and Recommendation Reports

Item #1 Finance and Facilities Committee November 6, 2014 (064-14)

Mr. Bolton assisted Board of Health members with their understanding of this report as Ms. Fulton, Chair of the Committee, had given her regrets for the meeting.

It was moved by Mr. Bolton, seconded by Mr. Peer that the Board of Health approve the $177,342 additional 100% funding from the Ministry of Children and Youth Services to reduce assessment and treatment waitlists for children in the Preschool Speech and Language program.
Carried

It was moved by Mr. Bolton, seconded by Ms. Viola Poletes Montgomery that Report No. 059-14 re Finance and Facilities Committee November 6, 2014, including the draft public minutes of the November 6th meeting, be received for information.
Carried

Item #2 Board Of Health Member – Role Description (Report 065-14)

It was moved by Mr. Studenny, seconded by Mr. Peer that the Board of Health approve Appendix A to Report No. 065-14, entitled Board of Health – Role Description, which is to be sent to the Mayor-Elect of the City of London and the new Warden of the County of Middlesex once selected, for consideration prior to appointment of municipal representatives to the Board of Health.
Carried

Item #3 2014 Budget – MOHLTC Approved Grants (Report 066-14)

It was moved by Mr. Bolton, seconded by Mr. Peer that the Board of Health approve that the Board Chair sign the Public Health Funding Accountability Agreement appended to Report No. 066-14.
Carried

It was noted by Board Members that the Province, through the Public Health Accountability Agreement, assigns performance targets for the Board of Health for alcohol policy development, tobacco use, and obesity, for example. However, the issue of over-prescribed opioid medication is not mentioned. Dr. Mackie reported that the matter of opioid drugs is recognized as an important issue and has been flagged at the provincial level.

Item #4 Revised Reserve/Reserve Fund Policy (Report 067-14)

Discussion ensued about the role of Reserves and Reserve Funds.

Ms. Poletes Montgomery assumed the Chair’s position upon Chair Meyer’s request. Mr. Meyer expressed concern that discussions about the creation and use of Reserve Funds must be transparent. Dr. Mackie explained that Reserve Funds are accumulated for specific situations. Reserves can be moved; therefore, Reserve Funds are much more transparent as they cannot be used in situations other than for which they were created.

Ms. White left the meeting (via teleconference) at 7:25 p.m. because of a work commitment.

It was moved by Mr. Studenny, seconded by Mr. Peer that the Board of Health approve the revised Policy 4-015 – Reserve / Reserve Fund Policy as appended to Report No. 067-14.
Carried

Mr. Meyer resumed the Chair.

Item #5 Changes to Health Unit Insurance (Report 068-14)

Mr. Millson, Director, Finance and Operations, provided information about the different insurance providers that could offer the type of insurance coverage required by the Health Unit.

It was moved by Mr. Peer, seconded by Mr. Edmondson that the Board of Health accept the 2015 Insurance Proposal from Frank Cowan Co. in the amount of $64,677 exclusive of HST as found in Appendix B to Report No. 068-14.
Carried

Information Reports

Item #6 Provincial Government Amendments to Smoke-Free Ontario Act (Report 069-14)

Ms. Stobo highlighted the recent amendments that the Provincial Government has made to the Smoke-Free Ontario Act that will come into effect January 1, 2015.

In response to questions about E-Cigarettes, Ms. Stobo replied that E-Cigarettes do not currently fall under the Smoke-Free Ontario Act. However, the Board of Health could recommend to Municipalities that they can restrict the use of E-Cigarettes through Municipal Bylaws.

It was moved by Mr. Bolton, seconded by Mr. Studenny that the Board of Health request that Ms. Stobo and the Tobacco Control Team prepare a recommendation report that could assist Municipalities to include E-Cigarettes in Municipal Bylaws that also cover tobacco use.
Carried

It was moved by Mr. Bolton, seconded by Mr. Studenny that Report No. 069-14 re Provincial Government Amendments to Smoke-Free Ontario Act be received for information.
Carried

Item #7 Medical Officer of Health Activity Report – November (070-14)

It was moved by Mr. Peer, seconded by Mr. Edmondson that Report No. 070-14 re Medical Officer of Health Activity Report – November be received for information.
Carried

Correspondence

It was moved by Mr. Bolton, seconded by Ms. Poletes Montgomery that the correspondence be received for information.
Carried

Other Business

Chair Meyer reported the following upcoming meetings:

• MLHU Staff Day on Thursday, November 27 at Western Fair District – 8:30 am -12:00 pm
• Next Finance and Facilities Committee Meeting: Thursday, December 4, 2014 @ 9:00 a.m.
• Next Board of Health Meeting: Thursday, December 18, 2014 @ 6:00 p.m.

At 7:55 p.m., it was moved by Mr. Bolton, seconded by Mr. Peer that the Board of Health take a five minute recess.
Carried

At 8:00 p.m., it was moved by Mr. Studenny, seconded by Mr. Peer that the Board of Health reconvene.
Carried

At 8:01 p.m., it was moved by Ms. Poletes Montgomery, seconded by Mr. Edmondson that the Board of Health move in camera to discuss a matter concerning labour relations or employee negotiations.
Carried

At 8:23 p.m., it was moved by Mr. Bolton , seconded by Mr. Peer that the Board of Health return to public forum and report that progress was made on a matter concerning labour relations or employee negotiations.
Carried

It was moved by Ms. Poletes Montgomery, seconded by Mr. Peer that the Board of Health endorse the Memorandum of Settlement with ONA, authorize the immediate payment of the 2014 wage increase to ONA employees retroactively to April 1st, and award non-union staff and CUPE members changes to the Parental/Pregnancy leave benefits under the same terms and conditions awarded to members of ONA as long as the conditions given by the Health Unit are met by the Union (ONA).
Carried

Adjournment

At 8:25 p.m., it was moved by Mr. Bolton, seconded by Mr. Peer that the meeting be adjourned.
Carried

Marcel Meyer
Chair

Christopher Mackie
Secretary-Treasurer