March 21, 2013 - Minutes
Members Present:
Ms. Denise Brown (Chaired the meeting)
Mr. David Bolton
Ms. Trish Fulton
Mr. Marcel Meyer (via teleconference)
Mr. Ian Peer
Ms. Viola Poletes Montgomery
Ms. Nancy Poole
Mr. Mark Studenny
Ms. Sandy White (via teleconference until 7:25 pm)
Regrets:
Mr. Al Edmondson
Absent:
Mr. Stephen Orser
Others Present:
Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services
Ms. Diane Bewick, Director, Family Health Services
Mr. Maurice Chang, Director, PricewaterhouseCoopers (via teleconference until 7:22 pm)
Mr. Dan Flaherty, Manager, Communications
Mr. Ross Graham, Manager, Special Projects
Mr. Jeremy Hogeveen, Vector-Borne Disease Coordinator
Mr. Iqbal Kalsi, Manager, Environmental Health
Dr. Christopher Mackie
Mr. John Millson, Director, Finance and Operations
Mr. Daniel Myran, Medical Student
Ms. Gayle Riedl, Human Resources Officer
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Rick Shantz, Director, Information Technology
Ms. Pat Simone, Manager, Emergency Preparedness
Ms. Linda Stobo, Manager, Chronic Disease Prevention and Tobacco Control Team
Ms. Louise Tyler, Director, Human Resources and Labour Relations Services
Mr. Alex Tyml, Online Communications Coordinator
Dr. Bryna Warshawsky, Acting Medical Officer of Health & CEO and Director, Oral Health, Communicable Disease & Sexual Health Services
Media Outlets:
None
As Mr. Marcel Meyer was unable to attend the meeting in person (he participated via teleconference), Ms. Denise Brown called the meeting to order at 7:00 p.m. and chaired the meeting.
Disclosures of Conflienct(s) of Interest
Vice-Chair Brown inquired if there were any disclosures of conflict of interest to be declared. None were declared.
Approval of Agenda
It was moved by Mr. Bolton, seconded by Mr. Studenny that the AGENDA for the March 21, 2013 Board of Health meeting be approved. Carried
Approval of Minutes
It was moved by Mr. Peer, seconded by Mr. Studenny that the Board of Health Minutes for the February 19, 2013 Board of Health meeting be approved. Carried
Reports
1) Report No. 032-13 re “Review of Administrative Functions, Including Shared Services, Being Conducted by PricewaterhouseCoopers – March Update”
Mr. John Millson, Director, Finance & Operations Services, introduced Mr. Maurice Chang, Director, PricewaterhouseCoopers (PWC), who joined the meeting via teleconference. Mr. Chang assisted Board members with their understanding of this report using a PowerPoint presentation. Mr. Chang reported that Phases I and II of the project will conclude with the interim report to be presented at the May 9th Special Board of Health meeting. Based on the interim report, the Board will provide its direction regarding proceeding with Phase III.
Mr. Chang ensured Board members that the review has considered the Board of Health’s requirements under provincial legislation and other legal documents (e.g., the Public Health Accountability Agreement).
It was moved by Mr. Studenny, seconded by Mr. Bolton that Report No. 032-13 re “Shared Services Review” be received for information. Carried
2) Report No. 033-13 re “Overview of Human Resources & Labour Relations Services”
Ms. Louise Tyler, Director, Human Resources & Labour Relations Services, assisted Board members with their understanding of this report using a PowerPoint presentation.
It was moved by Mr. Studenny, seconded by Ms. Fulton that Report No. 033-13 re “Overview of Human Resources & Labour Relations Services” be received for information. Carried
3) Report No. 034-13 re “Overview of Finance and Operations Services”
Mr. John Millson, Director, Finance & Operations Services, assisted Board members with their understanding of this report using a PowerPoint presentation.
It was moved by Ms. Poletes Montgomery, seconded by Mr. Studenny that Report No. 034-13 re “Overview of Finance and Operations Services” be received for information. Carried
4) Report No. 035-13 re “Overview of Office of the Medical Officer of Health”
Dr. Bryna Warshawsky, Acting Medical Officer of Health & CEO, assisted Board members with their understanding of this report using a PowerPoint presentation.
It was moved by Mr. Bolton, seconded by Mr. Peer that Report No. 035-13 re “Overview of Office of the Medical Officer of Health” be received for information. Carried
5) Report No. 036-13 re “Board of Health Code of Conduct – Third Review”
Mr. Ross Graham, Manager, Special Projects, assisted Board members with their understanding of this report.
Mr. Graham provided clarification about the use of an objective third party to resolve issues related to the Code of Conduct that the Board cannot agree upon. He explained that based on consultation with the Board’s solicitor, it appears that while the Board of Health may at any time seek advice from an objective third party, the Board cannot delegate its duties to an objective third party.
It was moved by Ms. Poole, seconded by Mr. Studenny that Report No. 036-13 re “Board of Health Code of Conduct – Third Review” be approved. Carried
6) Report No. 037-13 re “Transfer of Funds Agreement – Shared Library Services Partnership with Public Health Ontario”
Ms. Louise Tyler assisted Board members with their understanding of this report. Ms. Tyler reported this is a long-term project that is well supported by Public Health Ontario and other public health units.
It was moved by Mr. Peer, seconded by Ms. Fulton that the Board of Health approve the renewal of the Transfer of Funds Agreement – Shared Library Services Partnership with Public Health Ontario for an additional two years. Carried
It was moved by Mr. Bolton, seconded by Ms. Poole that the Board of Health approve the designation of the 1.0 Full-Time Equivalent position under the Shared Library Services Partnership with Public Health Ontario, contingent on funding being available, as a permanent position. 4 For; 3 Against. Carried
7) Report No. 038-13 re “2012 Budget – Fourth Quarter Review”
Mr. John Millson assisted Board members with their understanding of this report. Mr. Millson discussed that he will be bringing a report to the Board of Health regarding the establishment of reserves in May 2013. He will outline how other health units manage surplus and what is permitted with respect to the establishment of reserves.
It was moved by Mr. Studenny, seconded by Ms. Poletes Montgomery that Report No 038-13 re“2012 Budget – Fourth Quarter Review” be received for information. Carried
8) Report No. 039-13 re “Healthy Baby Healthy Brain Campaign: The How to Campaign”
It was moved by Mr. Peer, seconded by Ms. Fulton that Report No. 039-13 re “Healthy Baby Healthy Brain Campaign: The How to Campaign” be received for information. Carried
9) Report No. 040-13 re “2012 Vector-Borne Disease Season”
A hardcopy of the report entitled, “Vector-Borne Disease Report: West Nile Virus, Lyme Disease and Eastern Equine Encephalitis Surveillance and Control Activities for 2012”, was made available to each Board member at the meeting. An electronic copy of the document was also sent to Board members on March 18, 2013, as an email attachment.
It was moved by Ms. Poletes Montgomery, seconded by Mr. Bolton that Report No. 040-13 re “2012 Vector-Borne Disease Season” be received for information. Carried
10) Report No. 041-13 re “Tobacco Enforcement Program – 2012 Year in Review”
Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services, introduced Ms. Linda Stobo, Manager, Chronic Disease Prevention and Tobacco Control Team, to answer any questions about this report.
In response to a question from the Board about the City of London’s new bylaw that will come into effect on May 1, 2013 prohibiting smoking near recreation amenities and entrances to municipal buildings, Ms. Stobo summarized the discussions Health Unit staff members have had with City staff to date about promoting and enforcing the bylaw. Promotion of the bylaw will begin in early April and take place in three phases. Ms. Stobo also reported that based on other municipalities, the bylaw will be self-enforced by users of the facilities.
It was moved by Mr. Peer, seconded by Mr. Studenny that Report No. 041-13 re “Tobacco Enforcement Program – 2012 Year in Review” be received for information. Carried
11) Report No. 042-13 re “2012-2013 Staff Influenza Immunization Rates in Hospitals and Long-Term Care Facilities”
It was moved by Mr. Bolton, seconded by Mr. Studenny that Report No. 042-13 re “2012-2013 Staff Influenza Immunization Rates in Hospitals and Long-Term Care Facilities” be received for information. Carried
Board members expressed concern about the low rates of staff influenza immunization in hospitals and long-term care facilities. Dr. Warshawsky explained that Health Unit staff will continue to work with community partners on strategies to elevate the staff influenza immunization rates.
12) Report No. 43-13 re “2012 Public Sector Salary Disclosure”
It was moved by Ms. Poletes Montgomery, seconded by Ms. Fulton that Report No. 043-13 re “2012 Public Sector Salary Disclosure” be received for information. Carried
13) Report No. 044-13 re “Acting Medical Officer of Health Activity Report – February 12 to March 8, 2013”
It was moved by Mr. Peer, seconded by Mr. Studenny that Report No. 044-13 re “Acting Medical Officer of Health Activity Report – February 12 to March 8, 2013” be received for information. Carried
Correspondence
Vice-Chair Brown reported that there was no correspondence this month.
Other Business
It was moved by Mr. Bolton, seconded by Ms. Fulton that the Confidential Minutes from the February 19, 2013, in-camera session of the Board of Health meeting be approved. Carried
Next scheduled Board of Health Meeting – Thursday, April 18, 2013 at 7:00 p.m.
Adjournment
At 9:30 p.m., it was moved by Mr.Studenny, seconded by Ms. Poletes Montgomery that the meeting be adjourned. Carried
DENISE BROWN
Vice-Chair
BRYNA WARSHAWSKY
Secretary-Treasurer