March 15, 2018 - Board of Health - Meeting Minutes

Members Present:

Ms. Joanne Vanderheyden (Chair)
Ms. Trish Fulton (Vice-Chair)
Mr. Michael Clarke
Mr. Jesse Helmer
Mr. Trevor Hunter
Ms. Tino Kasi
Mr. Ian Peer
Mr. Kurtis Smith

Regrets:

Ms. Maureen Cassidy
Mr. Marcel Meyer

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications (Recorder)
Ms. Muriel Abbott, Public Health Nurse
Ms. Mary Lou Albanese, Manager, Infectious Disease Control
Mr. Jordan Banninga, Manager, Strategic Projects
Ms. Misty Deming, Manager, Oral Health
Ms. Laura Di Cesare, Director, Corporate Services
Mr. Brian Glasspoole, Finance Manager
Mr. Dan Flaherty, Communications Manager
Mr. Joe Belancic, Manager, Procurement and Operations
Ms. Heather Lokko, Director, Healthy Start
Ms. Jennifer Proulx, Manager, Nurse Family Partnership
Dr. Ibrahim Marwa
Ms. Isabel Resendes, Manager, Best Beginnings West
Mr. Stephen Turner, Director, Environmental Health and Infectious Diseases
Mr. Alex Tyml, Online Communications Coordinator
Ms. Suzanne Vandervoort, Director, Healthy Living

Chair Vanderheyden called the meeting to order at 6:58 p.m.

Disclosures of Conflict(s) of Interest

Chair Vanderheyden inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Ms. Fulton, that the AGENDA for the March 15, 2018 Board of Health meeting be approved. Carried

Approval of Minutes

It was moved by Ms. Kasi, seconded by Mr. Smith, that the MINUTES of the February 15, 2018 Board of Health meeting be approved. Carried

It was moved by Ms. Fulton, seconded by Mr. Hunter, that the MINUTES of the February 22, 2018 special meeting of the Board of Health be received. Carried

It was moved by Ms. Kasi, seconded by Mr. Peer, that the MINUTES of the March 7, 2018 special meeting of the Board of Health be received. Carried

Delegations and Committee Reports

Ms. Fulton introduced and provided context for the following reports:

2017 Fourth Quarter Budget Variance Report and Factual Certificate (Report No. 006-18FFC)

It was moved by Ms. Fulton, seconded by Mr. Clarke, that the Board of Health receive Report No. 006-18FFC re: “2017 Fourth Quarter Budget Variance Report and Factual Certificate” for information. Carried

Financial Controls Checklist (Report No. 007-18FFC)

It was moved by Ms. Kasi, seconded by Mr. Clarke, that the Board of Health receive Report No. 007-18FFC re: “Finance & Facilities Committee – Reporting Calendar” for information. Carried

2017 Board of Health Remuneration (Report No. 008-18FFC)

It was moved by Mr. Peer, seconded by Mr. Clarke, that the Board of Health receive Report 008-18FFC re: “2017 Board of Health Remuneration” for information. Carried

Public Sector Salary Disclosure Act – 2017 Record of Employee Salaries and Benefits (Report No. 009-18FFC)

It was moved by Ms. Fulton, seconded by Mr. Clarke, that the Board of Health receive Report 009-18FFC re: “Public Sector Salary Disclosure Act – 2017 Record of Employee Salaries and Benefits” for information. Carried

Vector Borne Disease Program: Contract Award (Report No. 010-18FFC)

It was moved by Mr. Helmer, seconded by Mr. Peer, that the Board of Health:
1. Receive Report 010-18FFC re: “Vector Borne Disease Program: Contract Award” for information;
2. Approve award of the contract for the Vector Borne Disease Program, Part A – Larval Mosquito Surveillance and Control, to G.D.G. Canada in the amount of $88,195 (before taxes); and
3. Approve award of the contract for the Vector Borne Disease Program, Part B – Mosquito Identification and Viral Testing, to G.D.G. Canada in the amount of $22,666.25 (before taxes), as amended.
Carried

Janitorial Services – Contract Award (Report No. 011-18FFC)

It was moved by Mr. Clarke, seconded by Mr. Smith, that the Board of Health receive Report 011-18FFC re: “Janitorial Services – Contract Award” for information, and award the following one-year contract for janitorial services to:
1. GDI Integrated Facility Services: $136,674 – for leased premises located at 50 King Street and 399 Ridout Street, London, Ontario; and
2. GDI Integrated Facility Services: $16,722 – for leased premises located at the Kenwick Mall, 51 Front Street, Strathroy, Ontario.
Carried

Ms. Fulton noted that there was a verbal update regarding the Annual Service Plan at the March 1 FFC meeting.

It was moved by Mr. Helmer, seconded by Ms. Kasi, that the MINUTES of the March 1, 2018 Finance & Facilities Committee be received.

Recommendation Reports

HBHC Variance and Meeting Client Needs (Report No. 018-18)

Ms. Lokko introduced Ms. Proulx and Ms. Resendes, who summarized and provided context for this report. Ms. Proulx explained the anticipated variance of approximately $114,000 and what the funds would be used for, such as hiring additional temporary staff to assist with meeting client needs in the HBHC program, and on the Nurse Family Partnership Team, where a waitlist currently exists.

It was moved by Mr. Clarke, seconded by Mr. Peer, that the Board of Health:
1) Receive Report No. 018-18 re: “HBHC Variance and Meeting Client Needs” for information; and
2) Approve the use of the anticipated variance to meet client needs within the HBHC program.
Carried

2018 Annual Service Plan (Report No. 014-18)

Dr. Mackie introduced this report and provided context. He explained that this is now the document that MLHU must complete each year in order to receive funding from the Ministry.

Discussion ensued on the following matters:
• Whether or not this template can be built upon year after year, as it contains such detailed information.
• Whether or not staff will continue to work with PBT documents, in addition to the service plan.
• The main purpose of the document, and how it may/may not accord with accountability indicators.
• Whether or not the plan is a public document and how it may be shared with partners.
• How this document may evolve over time in relation to the health unit’s strategic plan and priorities.
• That another detailed edit should be done one more time before submitting.

It was moved by Mr. Hunter, seconded by Mr. Clarke, that the Board of Health:
1) Approve the 2018 Annual Service Plan and Budget Submission (the “Annual Service Plan”) in the gross amount of $20,683,800, as appended to Report No. 014-18; and
2) Direct staff to submit a signed copy of the 2018 Annual Service Plan to the Ministry of Health and Long-Term Care.
Carried

Information Reports

Reconciliation Plan for the Board of Health (Report No. 015-18)

Ms. Lokko introduced Ms. Muriel Abbott and provided context for this report. Ms. Lokko advised that MLHU intends to build relationships and strengthen the organization’s approach in regard to issues of reconciliation. The report outlines areas where MLHU can continue to work toward addressing issues of reconciliation.

Discussion ensued on the following items:
• That it is critical that MLHU build a plan with Indigenous partners, and then continue to develop this plan and bring it forward to the Board by June.
• Working with Indigenous partners will break down colonial structures of power and involve sharing power with Indigenous people, which can affect the way our organization is run.
• That the wording in regard to “consultation” be strengthened to reflect that the organization is receiving direction from or being led by or defined by its Indigenous partners. The process moves beyond consultation, and the organization should recognize that our vision should be not only in line with but coming from our Indigenous communities.

It was moved by Mr. Helmer, seconded by Ms. Kasi, that the Board of Health receive Report No. 015-18 re: “Reconciliation Plan for Board of Health” for information. Carried

Summary Information Report for March 2018 (Report No. 016-18)

It was moved by Ms. Fulton, seconded by Mr. Hunter, that the Board of Health receive Report No. 016-18 re: “Summary Information Report for March 2018” for information. Carried

Medical Officer of Health/Chief Executive Officer Activity Report, March (Report No. 017-18)

It was moved by Mr. Helmer, seconded by Mr. Hunter, that the Board of Health receive Report No. 017-18 re: “Medical Officer of Health Activity Report, March” for information. Carried

Correspondence

It was moved by Mr. Hunter, seconded by Ms. Kasi, that the Board of Health receive correspondence items a) through d), and endorse item e). Carried

Dr. Mackie noted that Middlesex Municipal Day is coming up on April 26. All Board members are invited to attend.

Confidential

At 7:30 p.m., it was moved by Mr. Helmer, seconded by Ms. Fulton, that the Board of Health move in-camera to consider matters regarding labour relations, identifiable individuals, advice that is subject to solicitor-client privilege, potential litigation affecting the Middlesex-London Health Unit, and a proposed or pending acquisition of land by the Middlesex-London Board of Health, as well as to consider confidential minutes from the February 15 and February 22 Board of Health meetings, and to receive confidential minutes from the March 1 Finance & Facilities Committee meeting. Carried

At 8:20 p.m., it was moved by Mr. Helmer, seconded by Ms. Kasi, that the Board of Health rise and return to public session.
Carried

At 8:20 p.m., the Board of Health returned to public session.

Other Business

 Chair Vanderheyden reviewed the dates of upcoming Board of Health meetings:

• Next Finance & Facilities Committee meeting: Thursday, April 5, 2018 @ 9:00 a.m.
• Next Board of Health meeting: Thursday, April 19, 2018 @ 7:00 p.m.
• Next Governance Committee meeting: Thursday, June 21, 2018 @ 6:00 p.m. 

Adjournment

At 8:21 p.m., it was moved by Mr. Helmer, seconded by Mr. Clarke, that the meeting be adjourned. Carried

JOANNE VANDERHEYDEN
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer