June 21,2012 - Minutes

Members Present

Ms. Viola Poletes Montgomery (Chair)
Mr. David Bolton
Ms. Denise Brown
Ms. Patricia Coderre (via teleconference)
Mr. Al Edmondson (via teleconference)
Dr. Francine Lortie-Monette 
Ms. Doreen McLinchey 
Mr. Marcel Meyer (Vice Chair) 
Mr. Stephen Orser
Ms. Nancy Poole 
Mr. Mark Studenny

Regrets

NONE

Others Present

Dr. Graham Pollett, Medical Officer of Health & Chief Executive Officer, Secretary-Treasurer
Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services
Ms. Diane Bewick, Director, Family Health Services
Mr. Dan Flaherty, Manager, Communications
Mr. Ross Graham, Manager, Special Projects
Mr. Ian Jeffreys, Lead Audit Engagement Partner, KPMG LLP
Ms. Sarah Maaten, Epidemiologist, Environmental Health
Mr. John Millson, Director, Finance and Operations
Mr. David Pavletic, Manager, Environmental Health
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Fatih Sekercioglu, Manager, Environmental Health
Mr. Rick Shantz, Director, Information Technology 
Mr. Paul Sharma, Manager, Oral Health Team
Ms. Louise Tyler, Director, Human Resources and Labour Relations Services
Mr. Alex Tyml, Online Communications Coordinator
Dr. Bryna Warshawsky, Associate Medical Officer of Health and Director, Oral Health, Communicable Disease & Sexual Health Services
Mr. David Woodward, Health Unit Solicitor, Lerners LLP

Media Outlets

Ms. Mallory Clarkson, London Community News
Ms. Kelly Pedro, London Free Press
Ms. Viola Poletes Montgomery, Chair of the Board of Health, called the meeting to order at 6:30 p.m.

Disclosures of Conflict(s) of Interest

Chair Poletes Montgomery inquired if there were any disclosures of conflict of interest to be made. None were declared.

Approval of Agenda

It was moved by Ms. McLinchey, seconded by Mr. Bolton that the June 21, 2012, Agenda be approved.
Carried

Approval of Minutes

It was moved by Mr. Bolton, seconded by Mr. Meyer that the Minutes of the May 17, 2012, Board of Health meeting be approved.
Carried 

In Camera

At 6:35 p.m. it was moved by Ms. Poole, seconded by Mr. Edmondson that the Board of Health move in camera for the purpose of considering a matter concerning labour relations or employee negotiations.

Carried

At 7:02 p.m., it was moved by Ms. Brown, seconded by Mr. Meyer that the Board of Health rise and return to public session and report that progress had been made on a matter concerning labour relations or employee negotiations.

Carried

Mr. Edmondson left the meeting via teleconference at this point.  

REPORTS WITH DELEGATIONS

1)  Report No. 083-12 re 2011 Consolidated Financial Statements

Mr. John Millson, Director, Finance and Operations, introduced Mr. Ian Jeffreys, Lead Audit Engagement Partner, KPMG LLP. Mr. Millson and Mr. Jeffreys assisted Board members with their understanding of this report.

Mr. Jeffreys highlighted the information in the Audit Findings Report attached as Appendix B to Report No. 083-12.  In response to a question about the annual surplus, Mr. Millson advised Board of Health members that any surplus from the cost-shared budget is returned to the funding partners, i.e., the City of London and the County of Middlesex.

Chair Poletes Montgomery thanked Mr. Jeffreys for his presentation.

It was moved by Mr. Studenny, seconded by Dr. Lortie-Monette that the Board of Health approve the audited Financial Statements for the Middlesex-London Health Unit, December 31^st (2011) Consolidated Programs as appended to Report No. 083-12.

Carried

ACTION REPORTS

3)  Report No. 085-12 re Accountability Agreement Performance Indicator Targets

Mr. Ross Graham, Manager, Special Projects, assisted Board of Health members with their understanding of this report.  Dr. Pollett, Medical Officer of Health & Chief Executive Officer, reminded Board members that the performance target indicators are an important part of the Public Health Accountability Agreement. The Board of Health will be evaluated as to how well it meets the indicator targets.

In response to a question about how the Ministry of Health and Long-Term Care (MOHLTC) will measure the indicator targets, Mr. Graham explained that Health Unit staff members are required to report by completing a template created by MOHLTC. Information on how and when to submit data is currently being developed by the MOHLTC. The data to report on certain indicators (e.g., Small Drinking Water Systems – Re-inspections and certain immunization rates) can be obtained directly by the Ministry through provincial databases.

It was moved by Mr. Meyer, seconded Mr. Studenny that the Board of Health accept the Accountability Agreement Performance Indicator Targets as proposed by the Ontario Ministry of Healthand Long-Term Care.

Carried

2)  Report No. 084-12 re 2013 Board of Health Budget Target – Cost-Shared Programs

Dr. Pollett assisted Board members with their understanding of this report. He explained that Report No. 084-12 is an overview of the implications of achieving a 75/25 cost-sharing arrangement; however, Confidential Report No. 091-12 contains the details of these implications.

In response to questions as to whether or not Report No. 091-12 was eligible to be discussed in camera, Mr. Woodward, Health Unit Solicitor, was asked for a legal opinion.

At 7:39 p.m. it was moved by Mr. Meyer, seconded by Mr. Orser that the Board of Health go in camera to receive advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Carried

At 7:44 p.m. it was moved by Ms. Brown, seconded by Mr. Orser that the Board of Health rise and return to public session and report that advice was received that is subject to solicitor-client privilege, including communications necessary for that purpose.

Carried

Mr. Al Edmondson rejoined the meeting via teleconference at this point.

At 7:45 p.m. it was moved by Mr. Orser, seconded by Ms. Brown that the Board of Health move in camera for the purpose of considering a matter concerning personal matters about an identifiable individual, including Board employees and matters concerning the security of the property held by the Middlesex-London Board of Health.

Carried

At 9:50 p.m., it was moved by Ms. McLinchey, seconded by Mr. Meyer that the Board of Health rise and return to public session and report that progress had been made on a matter concerning personal matters about an identifiable individual, including Board employees and matters concerning the security of the property held by the Middlesex-London Board of Health.

Carried

It was moved by Ms. Brown, seconded by Mr. Meyer that a decision re determining the status of the 2005 Business Plan as it relates to the development of the 2013 budget be deferred until Health Unit and City staff have had an opportunity to discuss and report back on potential cost efficiencies that could be realized through shared service agreements.

Carried 

Information Reports

4)  Report No. 086-12 re Medical Officer of Health Activity Report – June

5)  Report No. 087-12 re Organizational Structure

6)  Report No. 088-12 re Community Health Status Resource: Project Status Update

7)  Report No. 089-12 re Ms. Pat Coderre – Letter of Resignation

It was moved by Mr. Bolton, seconded by Ms. Brown that Reports listed as Items # 4 through #7 be received for information.

Carried

Other Business

Dr. Pollett advised Board of Health members that a copy of the Middlesex-London Health Unit 2011 Annual Report can be found at their place at the Board table.

Chair Poletes Montgomery wished Mr. Paul Sharma, Manager Oral Health Team, best wishes as he leaves this Health Unit and assumes his new position at Peel Region Public Health.

Chair Poletes Montgomery congratulated Dr. Pollett on receiving a 2012 Distinguished Service Award from the Association of Local Public Health Agencies (alPHa) at the Annual Meeting on June 11, 2012. 

Next scheduled Board of Health Meeting – Thursday, September 20, 2012, 7:00 p.m.

Correspondence

There were no questions re correspondence. 

Adjournment

At 10:02 p.m., it was moved by Ms. McLinchey, seconded by Mr. Orser that the meeting be adjourned.

Carried

VIOLA POLETES MONTGOMERY
Chair

GRAHAM L. POLLETT
Secretary-Treasurer