July 21, 2016 - Board of Health Meeting Minutes

Members Present:

Mr. Jesse Helmer (Chair)
Mr. Trevor Hunter
Ms. Trish Fulton
Mr. Ian Peer
Ms. Nancy Poole
Mr. Kurtis Smith
Ms. Joanne Vanderheyden (Vice-Chair)

Regrets: Mr. Marcel Meyer

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Elizabeth Milne, Executive Assistant to the Board of Health & Communications (Recorder)
Ms. Muriel Abbott, Public Health Nurse
Ms. Mary Lou Albanese, Manager, Child Health
Mr. Jordan Banninga, Manager, Strategic Projects
Ms. Rhonda Brittan, Manager, Healthy Communities & Injury Prevention
Ms. Laura Di Cesare, Director, Corporate Services
Dr. Gayane Hovhannisyan, Associate Medical Officer of Health
Ms. Heather Lokko, Manager, Healthy Start
Mr. Chimere Okoronkwo, Manager, Oral Health
Mr. David Pavletic, Manager, Food Safety and Healthy Environments
Ms. Jennifer Proulx, Manager, Nurse Family Partnership
Mr. Alex Tyml, Online Communications Coordinator
Mr. Stephen Turner, Director, Environmental Health and Infectious Diseases
Ms. Suzanne Vandervoort, Director, Healthy Living

Chair Helmer called the meeting to order at 7:00 p.m.

Disclosures of Conflict(s) Of Interest

 Chair Helmer inquired if there were any disclosures of conflict(s) of interest. None were declared.

Approval of Agenda

It was moved by Ms. Fulton seconded by Ms. Vanderheyden that the AGENDA for the July 21, 2016 Board of Health meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Peer, seconded by Mr. Smith, that the MINUTES for the June 16, 2016 Board of Health meeting be approved. Carried

Committee Reports

1) Finance and Facilities Committee Meeting July 7th (Report No. 045-16)

Ms. Fulton provided a summary and context to the recommendations from the July 7, 2016 Finance and Facilities Committee (FFC) meeting.

Proposed 2016 PBMA Process, Criteria & Weighting (Report No. 023-16FFC)

Ms. Fulton noted that no changes were recommended to the PBMA criteria for 2017.

It was moved by Ms. Fulton seconded by Mr. Peer, that the Board of Health approve the 2017 PBMA criteria and weighting proposed in Appendix A to Report No. 023-16FFC. Carried

It was moved by Ms. Fulton, seconded by Mr. Smith, that the Board of Health receive the Draft July 7th Finance and Facilities Committee meeting MINUTES. Carried

2) Governance Committee Meeting – July 21, 2016, 6:00 p.m. (Verbal update, July 21, 2016)

Mr. Hunter summarized and provided context to each of the recommendations from the July 21, 2016 Governance Committee (GC) meeting.

Board of Health Development Session (Report No. 013-16GC)

Mr. Hunter noted that staff are aiming to book development training in October.

It was moved by Mr. Hunter seconded by Ms. Vanderheyden, that the Board of Health approve the scheduling of a Board development session in the Fall, as recommended by the Governance Committee. Carried

2015-2020 Strategic Plan Update (Report No. 014-16GC)

It was moved by Mr. Hunter, seconded by Mr. Peer that the Board of Health receive the Strategic Plan Update and approve the addition of a strategic objective for Program Excellence, as recommended by the Governance Committee. Carried

Nomination and Appointment Process Update (Report No. 015-16GC)

Discussion ensued about the following items:
• Communication about current Board vacancies on a broader scale
• The advertising of Board position opportunities through various community agencies.

It was moved by Mr. Hunter seconded by Mr. Smith, that the Board of Health:
1) complete the updated diversity survey,
2) approve the forwarding of the anonymized results of the survey to the Ministry of Health and Long-Term Care for their consideration during the public appointments process and to other appointing bodies as appropriate; and
3) direct staff to promote Board of Health position opportunities and,
4) provide direction to staff regarding the promotion of Board of Health position opportunities, as recommended by the Governance Committee.
Carried

Mr. Hunter flagged the Governance Committee membership complement and requested that a Provincial representative be appointed to the Governance Committee for an interim period.

Mr. Peer put his name forward to fill the Provincial vacancy on the Governance Committee for the interim, until full Board of Health member complement is achieved.

It was moved by Mr. Helmer, seconded by Ms. Vanderheyden that the Board of Health appoint Mr. Ian Peer to sit as the Provincial representative on the Governance Committee on an interim basis. Carried

Review of 2016 Governance Committee Meeting Dates (Report No. 016-16GC)

Mr. Hunter reviewed the date of the next Governance Committee meeting, which will be held on November 17, 2016 at 5:30 p.m.

It was moved by Mr. Hunter, seconded by Mr. Peer, that the Board of Health receive the April 21, 2016 Governance Committee meeting MINUTES. Carried

Delegation and Recommendation Reports

3) Middlesex London Community Drug and Alcohol Strategy (Report No. 046-16)

Ms. Rhonda Brittan and Ms. Muriel Abbott introduced this report, outlined current work, next steps and answered questions.

Discussion ensued about the following items:
• The timeline for recommendations going forward and the urgency in seeing action items implemented as soon as possible.
• The London Community Addiction Response Strategy, the lack of a medical detox centres in Middlesex-London and mechanisms that could be used to ensure accountability.
• Enforcement and management of drug use including other drug strategies that have been considered.
• The financial impact this work may have on the Health Unit.

It was moved by Mr. Hunter, seconded by Mr. Peer that the Board of Health receive Report No. 046-16 re “Middlesex London Community Drug & Alcohol Strategy” for information. Carried

Information Reports

4) Residential Home Care Standards (Report No. 047-16)

Dr. Mackie introduced and provided context to this report, advising that there would be manageable impacts on staff.

Mr. David Pavletic, Manager, Food Safety and Healthy Environments attended to answer questions.

Discussion ensued about group homes in the County and the potential displacement of residents that might occur due to new licensing requirements.

It was moved by Ms. Fulton, seconded by Mr. Hunter, that the Board of Health receive Report No. 047-16 re “Residential Care Home Standards” for information. Carried

5) Summary Information Report for July 2016 (Report No. 048-16)

Ms. Heather Lokko added that York Region Public Health will be joining the MLHU in the Nurse-Family Partnership project, replacing Ottawa Public Health.

It was moved by Mr. Peer, seconded by Mr. Smith, that the Board of Health receive Report No. 048-16 Summary Information Report for July 2016 for information. Carried

6) Medical Officer of Health Activity Report – July (Report No. 049-16)

It was moved by Mr. Peer seconded by Mr. Smith, that the Board of Health receive Report No.049-16 re: Medical Officer of Health Activity Report – July for information. Carried

Dr. Mackie added a note to his activity report which included attending the City’s Community and Protective Services Committee meeting on Tuesday, July 19, where he presented the Health Unit’s 2015-2020 Strategic Plan and spoke about sugar sweetened beverages.

Chair Helmer recognized that it was Ms. Nancy Poole’s last meeting and Dr. Mackie added that it has been an honor to work with Ms. Poole in her role as Board of Health member.

Correspondence

It was moved by Mr. Hunter, seconded by Ms. Vanderheyden that the Board of Health receive correspondence items a) through i). Carried

Other Business

Upcoming meetings
• Next Finance and Facilities Committee Meeting: Thursday September 1, 2016 at 9:00 a.m.
• Next Governance Committee Meeting: Thursday November 17, at 5:30 pm
• Next Board of Health Meeting: Thursday September 15, 2016 at 7:00 p.m.

Confidential

At 8:11 p.m., Chair Helmer invited a motion to move in camera to discuss matters regarding identifiable individuals and a proposed or pending acquisition of land by the Middlesex-London Board of Health.

At 8:11 p.m., it was moved by Mr. Peer, seconded by Mr. Hunter that the Board of Health move in camera to discuss matters regarding identifiable individuals and a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

At 8:12 p.m. all Health Unit staff, except Dr. Mackie, Dr. Hovhannisyan, Mr. Jordan Banninga, Mr. Chimere Okoronkwo, Mr. Steve Turner, Ms. Laura Di Cesare, Ms. Suzanne Vandervoort, Ms. Heather Lokko, and Ms. Elizabeth Milne left the meeting. Carried

At 8:40 p.m. it was moved by Ms. Vanderheyden, seconded by Mr. Peer that the Board of Health rise and return to public session. Carried

At 8:40 p.m. the Board of Health returned to public session.

Chair Helmer made a note that there would not be a Board of Health meeting in August.

Adjournment

At 8:41 p.m., it was moved by Ms. Vanderheyden, seconded by Ms. Fulton, that the meeting be adjourned. Carried

JESSE HELMER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer