January 19, 2017 - Board of Health Meeting

Members Present:

Ms. Maureen Cassidy
Ms. Patricia Fulton
Mr. Jesse Helmer
Mr. Trevor Hunter
Ms. Tino Kasi
Mr. Marcel Meyer
Mr. Ian Peer
Mr. Kurtis Smith
Ms. Joanne Vanderheyden

Others Present:

Ms. Laura Di Cesare, Acting CEO
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications (Recorder)
Mr. Dan Flaherty, Manager, Communications
Ms. Donna Kosmack, Manager, Southwest Tobacco Control Area Network
Ms. Heather Lokko, Director, Healthy Start
Mr. John Millson, Associate Director, Finance
Mr. Stephen Turner, Director, Environmental Health & Infectious Disease
Mr. Alex Tyml, Online Communications Coordinator
Ms. Suzanne Vandervoort, Director, Healthy Living

Media Outlets: None

Ms. Di Cesare, Acting CEO, called the meeting to order at 7:01 p.m. and welcomed all in attendance to the 2017 inaugural meeting of the Middlesex-London Board of Health.

Ms. Di Cesare began by acknowledging the traditional Indigenous peoples and territory, including the longstanding treaty relationships between Indigenous Nations and Canada, and recognizing that all levels of government in Canada have a responsibility to honour nation-to-nation relationships, and that, individually, we all have a role to play in honouring the treaties and contributing to reconciliation.

Disclosures of Conflict(s) Of Interest

Ms. Di Cesare inquired if there were any conflicts of interest to be declared. None were declared.

Approval of Agenda

Ms. Di Cesare asked to amend the agenda to include a confidential session to consider the confidential December 8, 2016 minutes and to discuss matters regarding identifiable individuals.

It was moved by Mr. Peer, seconded by Mr. Hunter, that the AGENDA for the January 19, 2017 Board of Health meeting be approved as amended. Carried

Meeting Procedures

1) Election of 2017 Board of Health Executive and Other Procedures (Report 001-17)

Ms. Di Cesare opened the floor for nominations for the position of Chair of the Board of Health for 2017.

It was moved by Mr. Peer, seconded by Ms. Fulton, that Mr. Jesse Helmer be nominated Chair for the year 2017. Carried

Mr. Helmer accepted and agreed to let his name stand.

Ms. Di Cesare invited further nominations three times. Hearing none, it was moved by Mr. Peer, seconded by Ms. Fulton,
1) That nominations for the position of Chair be closed; and
2) That Mr. Jesse Helmer be named Chair of the Middlesex-London Board of Health for 2017 by unanimous vote.
Carried

Chair Helmer then took over as Chair.

Chair Helmer opened the floor for nominations for the position of Vice-Chair of the Board of Health for 2017.

It was moved by Mr. Smith, seconded by Ms. Cassidy, that Ms. Joanne Vanderheyden be nominated Vice-Chair for 2017.

Mr. Smith confirmed that he had spoken to Ms. Vanderheyden in advance and received confirmation that she agreed to let her name stand for the position of Vice-Chair for 2017.

Chair Helmer invited further nominations three times. Hearing none, it was moved by Ms. Fulton, seconded by Mr. Meyer,
1) That nominations be closed; and
2) That Ms. Vanderheyden be named Vice-Chair of the Middlesex-London Board of Health for 2017 by unanimous vote.
Carried

Chair Helmer opened the floor for the nomination of the 2017 Secretary-Treasurer of the Board.

It was moved by Mr. Meyer, seconded by Ms. Cassidy, that Ms. Laura Di Cesare be nominated Secretary-Treasurer for 2017.
Carried

Ms. Laura Di Cesare agreed to let her name stand.

Ms. Di Cesare advised that upon Dr. Mackie’s return to work, it is her intention to resign as Secretary-Treasurer.

Hearing no further discussion or nominations, it was moved by Mr. Meyer, seconded by Ms. Cassidy, that Ms. Laura Di Cesare be named Secretary-Treasurer of the Middlesex-London Board of Health by unanimous vote. Carried

It was moved by Mr. Peer, seconded by Mr. Meyer, that the Board of Health establish two standing Committees, the Governance Committee and the Finance & Facilities Committee, for 2017. Carried

Chair Helmer invited nominations to the Finance & Facilities Standing Committee for 2017 and reviewed the Committee’s Terms of Reference.

It was moved by Mr. Peer, seconded by Mr. Hunter, that Ms. Fulton be nominated to the Finance & Facilities Committee for 2017.

Ms. Fulton agreed to let her name stand.

Chair Helmer noted Ms. Fulton’s reappointment to the Board of Health for an additional three-year term.

It was moved by Mr. Smith, seconded by Mr. Hunter, that Mr. Meyer be nominated to the Finance & Facilities Committee for 2017.

Mr. Meyer agreed to let his name stand.

It was moved by Mr. Hunter, seconded by Ms. Fulton, that Mr. Peer be nominated to the Finance & Facilities Committee for 2017.

Mr. Peer agreed to let his name stand.

It was moved by Ms. Cassidy, seconded by Mr. Hunter, that Ms. Kasi be nominated to the Finance & Facilities Committee for 2017.

Ms. Kasi agreed to let her name stand.

Chair Helmer invited further nominations three times. Hearing none, it was moved that nominations be closed.
Carried

Discussion ensued about clarification of the Committee’s membership, dispersion of provincial nominees on all standing committees and which provincial appointees would sit on the Committee, since three provincial appointees put their names forward.

Ms. Kasi withdrew her nomination.

Therefore, the Finance & Facilities Committee for 2017 will consist of the following Board of Health members:
1) Mr. Jesse Helmer (Chair)
2) Ms. Joanne Vanderheyden (Vice-Chair)
3) Ms. Trish Fulton
4) Mr. Marcel Meyer
5) Mr. Ian Peer

Chair Helmer invited nominations to the Governance Committee for 2017 and reviewed the Committee’s Terms of Reference.

The following Board members allowed their names to stand for the Governance Committee:

It was moved by Mr. Meyer, seconded by Mr. Hunter, that Mr. Smith be nominated to the Governance Committee for 2017.

Mr. Smith agreed to let his name stand.

It was moved by Mr. Smith, seconded by Mr. Meyer, that Mr. Hunter be nominated to the Governance Committee for 2017.

Mr. Hunter agreed to let his name stand.

It was moved by Mr. Hunter, seconded by Mr. Smith, that Mr. Peer be nominated to the Governance Committee for 2017.

Mr. Peer agreed to let his name stand. Mr. Peer also advised that Ms. Kasi could take over as provincial representative if she chooses to join the Governance Committee at a later date.

It was moved by Ms. Cassidy, seconded by Mr. Hunter, that Ms. Cassidy be nominated to the Governance Committee for 2017.

Chair Helmer invited further nominations three times. Hearing none, it was moved that nominations be closed. Carried

All nominees agreed to let their names stand.

Therefore, the Governance Committee for 2017 will consist of the following Board of Health members:
1) Mr. Jesse Helmer (Chair)
2) Mr. Kurtis Smith
3) Mr. Trevor Hunter
4) Ms. Ian Peer
5) Ms. Maureen Cassidy

Chair Helmer once again noted Ms. Fulton’s reappointment and provided an update on Dr. Mackie’s leave, noting that he is currently on medical leave with a planned parental leave to follow. Chair Helmer noted that Dr. Mackie’s Parental Leave was pre-arranged and therefore the coverage and contingency plan in place for that leave has been enacted at this time.

Approval of Minutes

It was moved by Ms. Cassidy, seconded by Ms. Fulton, that the MINUTES of the December 8, 2016 Board of Health meeting be approved. Carried

Committee Reports

 2) Governance Committee Meeting (Verbal Update)

Mr. Hunter, Governance Committee Chair, provided an update to the Board following the Governance Committee meeting, which commenced prior to the Board meeting at 5:00 p.m.

It was moved by Mr. Hunter, seconded by Mr. Smith, that the Board of Health receive the December 8, 2016 Governance Committee meeting minutes. Carried

2017 Governance Committee Reporting Calendar and Meeting Dates (Report No. 001-17GC)

Mr. Hunter made note of a change to the reporting calendar. Where the MOH/CEO Performance Appraisal had been completed in Q1 last year, it will instead be initiated in Q2 for 2017.

Mr. Hunter noted that the next Governance Committee meeting date will follow the date chosen and approved for the March Board of Health meeting.

It was moved by Mr. Hunter, seconded by Ms. Cassidy, that the Board of Health receive Report No. 001-17GC re: 2017 Governance Committee reporting calendar, and receive the Governance Committee reporting calendar and meeting dates. Carried

2017 Board of Health Self-Assessment (Report No. 002-17GC)

Mr. Hunter summarized the report, which included feedback that indicated a desire to have the survey distributed in an electronic format and/or to provide paper copies to be completed prior to the end of the February board meeting.

It was moved by Mr. Hunter, seconded by Mr. Smith, that the Board of Health:
1) Receive Report No. 002-17GC re: 2017 Board of Health Self-Assessment
2) Approve the Board of Health Self-Assessment Tool; and
3) Initiate the Board of Health Self-Evaluation process for 2017, as recommended by the Governance Committee.
Carried

2017 Board of Health Orientation (Report No. 003-17GC)

Mr. Hunter advised that the next scheduled Board of Health Orientation session will take place on February 7, from 11:30 a.m. to 2:30 p.m. All Board of Health members are welcome to attend.

It was moved by Mr. Hunter, seconded by Mr. Peer, that the Board of Health receive Report No. 003-17GC re: 2017 Board of Health Orientation for information. Carried

Mr. Hunter provided a brief summary of the Policy Review, which continued at the Governance Committee meeting.

Recommendation Reports

3) Southwest Tobacco Control Area Network Single Source Vendor (Report No. 002-17)

It was moved by Ms. Cassidy, seconded by Mr. Peer, that the Board of Health award a single source vendor contract to Rescue, The Behavior Change Agency in the amount up to $134,844.03, as identified in Report No. 002-17 re: Southwest Tobacco Control Area Network Single Source Vendor. Carried

Information Reports

4) Medical Officer of Health/Chief Executive Officer Activity Report – January (Report No. 003-17)

It was moved by Ms. Cassidy, seconded by Mr. Hunter, that Report No. 003-17 re: Medical Officer of Health/Chief Executive Officer Activity Report – January be received for information.Carried

Correspondence

It was moved by Mr. Smith, seconded by Ms. Fulton, that the Board of Health receive correspondence items a) through k).
Carried

Other Business

• Next Finance & Facilities Committee meeting: Thursday, January 26, 2016 @ 10:30 a.m.
• Next Board of Health meeting: Thursday, February 16, 2017 @ 7:00 p.m.
• Next Governance Committee meeting: to be determined.

The Board of Health meeting schedule was discussed, and it was determined that the date of the March meeting will be set at the next Board of Health meeting on February 16, 2017.

Confidential

At 7:36 p.m., Chair Helmer invited a motion to move in-camera to approve the December 8, 2016 confidential minutes and discuss matters regarding identifiable individuals.

It was moved by Mr. Meyer, seconded by Mr. Peer, that the Board of Health move in-camera to approve its December 8, 2016 confidential minutes and to discuss matters regarding identifiable individuals. Carried

At 7:36p.m. all visitors and Health Unit staff, except Ms. Laura Di Cesare, Ms. Suzanne Vandervoort, Ms. Heather Lokko, Mr. John Millson, and Ms. Elizabeth Milne left the meeting.

At 7:52 p.m., it was moved by Ms. Fulton, seconded by Mr. Meyer, that the Board of Health rise and return to public session. Carried

Chair Helmer flagged several “save the date” items, including the Health Unit’s curling event on January 27, and the Association of Local Public Health Agencies training and Board of Health section meeting in February.

It was moved by Ms. Fulton, seconded by Ms. Kasi, that the Board of Health send its best wishes to Dr. Mackie for a return to good health as soon as possible. Carried

Adjournment

At 7:53 p.m., it was moved by Mr. Smith, seconded by Mr. Meyer, that the meeting be adjourned.
Carried

JESSE HELMER
Chair

LAURA DI CESARE
Secretary-Treasurer