January 15, 2015 - Minutes

Members Present:

Ms. Trish Fulton
Mr. Jesse Helmer
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Viola Poletes Montgomery
Ms. Nancy Poole (via telephone)
Mr. Kurtis Smith
Mr. Mark Studenny
Mr. Stephen Turner
Ms. Joanne Vanderheyden

Regrets:

None

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services
Ms. Emily Clayton, One Life One You Youth Leader
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Mr. Dan Flaherty, Manager, Communications
Ms. Isabelle Haas, One Life One You Youth Leader
Ms. Kim Leacy, Registered Dietitian
Ms. Heather Lokko, Associate Director Oral Health, Communicable Disease and Sexual Health Services
Ms. Courtney Maslen, One Life One You Youth Leader
Ms. Molly Miller, One Life One You Youth Leader
Mr. John Millson, Director, Finance and Operations
Ms. Claudia Paguaga, One Life One You Youth Leader
Mr. Mark Pitblado, One Life One You Youth Leader
Ms. Patricia Simone, Manager, Emergency Preparedness
Ms. Jillian Smith, One Life One You Youth Leader
Ms. Linda Stobo, Manager, Chronic Disease Prevention and Tobacco Control
Mr. Alex Tyml, Online Communications Coordinator
Ms. Jamie Wakefield, One Life One You Youth Leader

Media Present: 

None

Dr. Christopher Mackie, Medical Officer of Health & CEO, called the meeting to order at 7:00 p.m. and welcomed Board members and all in attendance to the 2015 inaugural meeting of the Middlesex-London Board of Health.

Disclosures of Conflict(s) of Interest

Dr. Mackie inquired if there were any disclosures of conflict of interest to be declared. None were declared at this time.

Approval of Agenda

It was moved by Mr. Peer seconded by Mr. Studenny that the AGENDA for the January 15, 2015 Board of Health meeting be approved.

Meeting Procedures

1) Election of 2015 Board of Health Executive and other Procedures (Report 001-15)

Dr. Mackie opened the floor for nominations for the position of Chair of the Board of Health for 2015.

It was moved by Ms. Poletes Montgomery, seconded by Ms. Vanderheyden that Mr. Ian Peer be nominated for Chair of the Board of Health for the year 2015. Carried

It was moved by Mr. Turner, seconded by Mr. Studenny that Mr. Jesse Helmer be nominated for Chair of the Board of Health for the year 2015. Carried

Dr. Mackie invited further nominations three times. Hearing none, it was moved by Mr. Meyer, seconded by Mr. Studenny that nominations for the position of Chair be closed. Carried

Both Mr. Peer and Mr. Helmer agreed to let their names stand.

Discussion ensued about the Board of Health By-Laws, stipulating that the position of Chair be rotated among the Provincial and Municipal representatives; however, the rotation order itself is not mandated.

All Board of Health members introduced themselves briefly. As a nominee for Chair, Mr. Helmer explained his experiences in governance, his education and work experience. Mr. Peer also summarized his credentials.

Ballots were circulated, collected and tallied. Dr. Mackie then announced that Mr. Ian Peer was elected as the Chair for 2015 by unanimous vote.

It was moved by Ms. Fulton, seconded by Mr. Studenny that the ballots be destroyed. Carried

Mr. Peer then took over the Chair. Chair Peer opened the floor for nominations for the position of Vice-Chair of the Middlesex-London Board of Health for 2015.

It was moved by Mr. Meyer, seconded by Mr. Smith that Mr. Jesse Helmer be nominated for the position of Vice-Chair for 2015. Carried

Mr. Helmer agreed to let his name stand. Chair Peer invited further nominations three times. Hearing none, it was moved by Mr. Meyer, seconded by Ms. Fulton

1. That nominations be closed, and
2. That Mr. Helmer be named by unanimous vote as Vice-Chair of the Middlesex-London Board of Health for 2015.

Carried

It was moved by Ms. Fulton, seconded by Ms. Poletes Montgomery that Dr. Mackie be named Secretary-Treasurer of the Board of Health for the year 2015. Carried

Chair Peer invited nominations for members of the Finance and Facilities Standing Committee for 2015. Chair Peer reported that the Terms of Reference state that the Chair of the Board of Health (Mr. Ian Peer) and Vice –Chair (Mr. Jesse Helmer) are to serve on the Finance and Facilities Committee.

It was moved by Ms. Poletes Montgomery, seconded by Mr. Turner that Mr. Meyer be nominated to the Finance and Facilities committee for 2015. Carried

It was moved by Mr. Meyer, seconded by that Ms. Fulton be nominated to the Finance and Facilities Committee for 2015. Carried

It was moved by Mr. Studenny, seconded by Ms. Poletes Montgomery that Ms. Vanderheyden be nominated to the Finance and Facilities Committee for 2015. Carried

Chair Peer invited further nominations three times. Hearing none, it was moved by Mr. Turner, seconded by Mr. Studenny that nominations be closed. Carried

All nominees agreed to let their names stand. Therefore, the Finance and Facilities Committee for 2015 will consist of the following Board of Health members:

Ms. Trish Fulton
Mr. Jesse Helmer
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Joanne Vanderheyden.

Chair Peer invited nominations for members of the Governance Standing Committee for 2015. Chair Peer reported that the Terms of Reference state that the Chair of the Board of Health (Mr. Ian Peer) is to serve on the Governance Committee.

It was moved by Ms. Vanderheyden, seconded by Mr. Meyer that Mr. Smith be nominated to the Governance Committee for 2015. Carried

It was moved by Mr. Meyer, seconded by Mr. Studenny that Ms. Poletes Montgomery be nominated to the Governance Committee for 2015. Carried

It was moved by Ms. Fulton, seconded by Mr. Meyer that Mr. Turner be nominated to the Governance Committee for 2015. Carried

It was moved by Ms. Poletes Montgomery, seconded by Mr. Meyer that Mr. Studenny be nominated to the Governance Committee for 2015. Carried

Chair Peer invited further nominations three times. Hearing none, it was moved by Mr. Meyer, seconded by Mr. Turner that nominations be closed. Carried

All nominees agreed to let their names stand. Therefore, the Governance Committee for 2015 will consist of the following Board of Health members:

Mr. Ian Peer
Ms Viola Poletes Montgomery
Mr. Kurtis Smith
Mr. Mark Studenny
Mr. Stephen Turner

Business Arising From the Minutes

None

Approval of Minutes

It was moved by Mr. Meyer, seconded by Ms. Poletes Montgomery that the MINUTES of the December 18, 2014 Board of Health meeting be approved. Carried

Committee Reports

2) Finance and Facilities Committee (FFC) Report, January 8th Meeting (Report No. 002-15)

Committee Chair Trish Fulton assisted Board members with their understanding of this report. Ms. Fulton explained that the Committee was presented with a document that is comprised of the consolidated 2015 PBMA Approved Investments, Disinvestments and One-Time Investments. This document is attached as Appendix A to Report No. 002-15. Dr. Mackie summarized the PBMA process, highlighting that approved investments have the greatest positive impact to the Health Unit possible and disinvests should have the least negative impact possible.

It was moved by Ms. Fulton, seconded by Mr. Meyer that the Board of Health received the revised 2015 PBMA Approved Investments, Disinvestments and One-Time Investments for information. Carried

2015 Budget Process (Report 01-15FFC)

It was moved by Ms. Fulton, seconded by Mr. Meyer that the Board of Health endorse the Finance and Facilities Committee’s review of the 2015 Planning and Budget Templates for Human Resources and Corporate Strategy attached as Appendix A to Report No. 01-15FFC. Carried

It was moved by Ms. Fulton, seconded by Mr. Meyer that the Board of Health endorse the Finance and Facilities Committee’s review of the 2015 Planning and Budget Templates for Information Technology, attached as Appendix B to Report No. 01-15FFC. Carried

It was moved by Ms. Fulton, seconded by Mr. Helmer that that the Board of Health endorse the Finance and Facilities Committee’s review of the 2015 Planning and Budget Templates for Oral Health, Communicable Disease and Sexual Health Services attached as Appendix C to Report No. 01-15FFC. Carried

It was moved by Ms. Fulton, seconded by Mr. Meyer that the Board of Health endorse the Finance and Facilities Committee’s recommendation to defer approval of these components of the 2015 budget until all budget proposals are available at the February 19, 2015 Board of Health meeting. Carried

It was moved by Ms. Fulton, seconded by Mr. Helmer that the minutes of the Finance and Facilities Committee of January 8, 2015 meeting be approved in draft. Carried

3) Governance Committee – Verbal Report

Committee Chair Mark Studenny assisted Board members with their understanding of this report. Mr. Studenny summarized the three topics of discussion at the meeting, including the strategic planning process (Report No. 01-15GC), Board of Health orientation (Report No. 02-15GC) and Medical Officer of Health Performance Appraisal process (Report No. 03-15GC).

Mr. Studenny reported that Mr. Turner was invited to sit on the Governance Committee. Mr. Turner agreed.

It was moved by Mr. Studenny, seconded by Mr. Meyer that the Board of Health approve the Governance Committee’s recommendation that a sub-committee be formed consisting of Ms. Poletes Montgomery, Mr. Studenny and Mr. Meyer and Mr. Stephen Turner to initiate the performance appraisal process for the Medical Officer of Health (MOH) and Chief Executive Officer (CEO). Carried

The next meeting of the Governance Committee will be at 6:00 pm on Thursday, April 16, 2015.

4) The Health Unit and One Life One You Take Action Against Smoking in Movies (Report No. 003-15)

Ms. Linda Stobo, Manager, Chronic Disease Prevention and Tobacco Control, introduced One Life One You (OLOY) Youth Leaders, Ms. Emily Clayton and Ms. Molly Miller, to assist her with the presentation of this report. She also introduced the rest of the Youth Leaders who were in attendance at the meeting. The OLOY Youth Leaders are a group of youth aged 16 to 18 years of age who develop programs to promote healthy living for youth.

Ms. Clayton and Ms. Miller reported on the Smoke Free Movie event that took place in Victoria Park, London, on September 27, 2014. Ms. Stobo reported on the status of playing a smoking in movies public service announcement (PSA) prior to movies at local cinemas.

Discussion ensued about the rating system in Ontario. Ms. Stobo explained that a rating of “14A” Ontario equates to “R” in the United States; The Ontario rating system is much more lax. She also reported that a group in California is working with big production companies in the United States to include “smoking” in the rating system. The Ontario Film Review Board is the body that is responsible for rating movies in Ontario. Ms. Stobo reported that Rainbow Cinemas and Galaxy Cinemas are both playing the PSA. Rainbow Cinemas also allowed OLOY to educate people outside of the theatre.

Ms. Stobo reported that Landmark Theatres has chosen not to play the PSA. Discussion ensued about how best to deal with this challenge.

It was moved by Mr. Meyer, seconded by Ms. Fulton:

1. That the Board of Health endorse Report No. 003-15 re: The Health Unit and One Life One You Take Action Against Smoking in Movies; and further
2. That the Board of Health send a letter to Landmark Cinemas, along with a copy of the Board of Health Endorsement of Action on Smoking in Movies (attached as Appendix A to Report No. 003-15), to express its disappointment in the decision not to run the smoke-free movie public service announcement, and to request a further opportunity to provide the facts about the impact that tobacco imagery in movies has on youth initiation of tobacco use; and further,
3. That the Board of Health send a letter along with a copy of Report No. 004-15 re The Health Unit and One Life One You Take Action Against Smoking in Movies to local members of Provincial Parliament to provide the facts about the impact that tobacco imagery in movies has on youth initiation of tobacco and to ask for support.

Carried (2 opposed; 7 for)

5) Provincial Poverty Report (Report No. 004-15)

It was moved by Ms. Poletes Montgomery, seconded by Mr. Studenny that the Board of Health participate in the Middlesex-London Poverty Simulation event on March 6, 2015, and encourage local City and County councillors, MPPs and MPs to participate. Carried

6) Fit-Testing Clinics to the Public (Report No. 005-15)

Ms. Patricia Simone, Manager, Emergency Preparedness, assisted Board members with their understanding of this report.

7) Summary Information Report for January 2015 (Report No. 006-15)

8) Medical Officer of Health Activity Report – January (Report No. 007-15)

It was moved by Mr. Studenny, seconded by Ms. Poletes Montgomery that items # 6 through 8 (Reports No. 005-15, 006-15 and 007-15 be received for information. Carried

Correspondence

Dr. Mackie highlighted items a) and d) of correspondence as follows:

a) Date: 2014 November 18 (Received 2014 December 1)

Topic: Response to letter to Premier Wynne regarding prescription opioid drug abuse
From: The Honourable, Eric Hoskins, Minister of Health and Long-Term Care
To: Dr. Christopher Mackie, Medical Officer of Health and Chief Executive Officer

d) Date: 2014 December 22 (via email)

Topic: Board of Health Orientation session that is being hosted by the Association of Local Public Health Agencies on February 5, 2015
From: Ms. Linda Stewart, Executive Director, Association of Local Public Health Agencies (alPHa)
To: All Members of Ontario Boards of Health

Other Business

Upcoming meetings
Finance and Facilities – Thursday, January 29, 2015 9:00 a.m.
Finance and Facilities – Thursday, February 12, 2015 10:30 a.m.
Board of Health – Thursday, February 19, 2015 7:00 a.m.

Confidential

At 9:35 p.m., it was moved by Ms. Fulton, seconded by Mr. Studenny that the Board of Health move in camera to discuss a matter concerning a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

It 10:05 p.m., it was moved by it was moved by Ms. Poletes Montgomery, seconded by Mr. Helmer that the Board of Health return to public forum and report that a matter was discussed concerning a proposed or pending acquisition of land by the Middlesex-London Board of Health. Carried

Mr. Dan Flaherty, Manger, Communications, showed a video that will be played prior to YouTube Videos to promote the various programs of the Middlesex London Health Unit.

Adjournment

At 10:10 p.m., it was moved by Mr. Smith, seconded by Ms. Fulton that the meeting be adjourned. Carried.

IAN PEER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer