December 12, 2018 - Board of Health - Meeting Minutes

Members Present:

Ms. Joanne Vanderheyden (Chair)
Ms. Trish Fulton (Vice-Chair)
Mr. Marcel Meyer
Mr. Ian Peer
Mr. Kurtis Smith
Ms. Tino Kasi
Mr. Michael Clarke
Ms. Elizabeth Peloza
Mr. Matt Reid

Regrets:
Ms. Maureen Cassidy

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications Coordinator (Recorder)
Ms. Laura Di Cesare, Director, Healthy Organization
Mr. Dan Flaherty, Communications Manager
Mr. Alex Tyml, Online Communications Coordinator
Ms. Amanda Harvey, Project Coordinator
Mr. Jeff Cameron, Stronghold Services
Ms. Rachelle Wood, Policy Advisor
Ms. Kendra Ramer, Manager, Strategic Projects
Mr. Joe Belancic, Manager, Procurement and Operations
Ms. Nicole Gauthier, Manager, Privacy and Risk Management
Ms. Maureen Rowlands, Director, Healthy Living
Ms. Misty Deming, Manager, Oral Health
Mr. Stephen Turner, Director, Environmental Health and Infectious Disease
Ms. Jenn Proulx, Manager, Nurse-Family Partnership

Chair Vanderheyden called the meeting to order at 5:32 p.m.

Chair Vanderheyden thanked Mr. Trevor Hunter and Mr. Jesse Helmer for their work and dedication on the Board of Health and welcomed the new City representatives, Ms. Elizabeth Peloza and Mr. Matt Reid, to the Board of Health.

Disclosures of Conflict(s) of Interest

Chair Vanderheyden inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Ms. Fulton, that the AGENDA for the December 12, 2018 Board of Health meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Meyer, seconded by Mr. Smith, that the MINUTES of the November 15, 2018 Board of Health meeting be approved. Carried

Committee Reports

Relocation Advisory Committee, December 12, 2018 – Verbal Update

Mr. Peer introduced and summarized the following reports considered by the Relocation Advisory Committee for information:

Design Consultation Summary (Report No. 004-18RAC)

It was moved by Mr. Clarke, seconded by Mr. Meyer, that the Board of Health receive Report No. 004-18RAC re: “Design Consultation Summary” for information. Carried

Location Project – Demolition Update (Report No. 005-18RAC)

It was moved by Mr. Reid, seconded by Ms. Fulton, that the Board of Health receive Report No. 005-18RAC re: “Location Project – Demolition Update” for information. Carried

Project Status Update – Verbal Update (received by the Relocation Advisory Committee for information)

It was moved by Mr. Peer, seconded by Mr. Reid, that the MINUTES of the October 18, 2018 Relocation Advisory Committee meeting be received. Carried

Recommendation Reports

Electronic Client Record (ECR) – Project Update (Report No. 072-18)

Ms. Ramer and Mr. Belancic introduced the report, provided context, and answered questions.

Discussion ensued on the following items:
• The cost structure breakdown for the project, including an expected increase in costing if the Health Unit does not enter into an agreement before year end.
• How the negotiated pricing will increase throughout the five-year contract.
• MLHU’s relationship with Ottawa in regard to the piggyback clause, and why the Health Unit entered into a single-source agreement with Intrahealth.
• Some reasons why contract negotiations may have fallen through with Ottawa.
• Whether Intrahealth might be willing to move the data into a new system as part of ending the contract in five years’ time.

It was moved by Ms. Fulton, seconded by Mr. Peer, that the Board of Health:
1. Receive Report No. 072-18 re: “Electronic Client Record – Project Update”; and
2. Approve entering into a contract with Intrahealth Canada Limited for the purpose of implementing an Electronic Client Record solution.
Carried

Enterprise Resource Planning – Human Capital Management Contract Award (Report No. 073-18)

Mr. Belancic introduced and provided context for this report, including a review of the public procurement process in response to the Health Unit’s request for proposals as issued.

Discussion ensued on the following items:
• Why the proposal scores pertaining to each RFP were not included in the report, and why Ceridian, rather than other companies, was awarded the contract.
• How suppliers and vendors were reviewed as part of the public procurement process.
• Whether Ceridian is a Canadian company and where its offices and headquarters are located.

It was moved by Mr. Reid, seconded by Mr. Clarke, that the Board of Health:
1. Receive Report No. 073-18 re: “Enterprise Resource Planning – Human Capital Management Contract Award” for information; and
2. Recommend the award of contract to Ceridian HCM Inc.
Carried

Information Technology (IT) Capital Spending and Contract Award (Report No. 074-18)

Mr. Cameron and Mr. Belancic introduced the report and provided background on the IT capital spending contract award.

Ms. Peloza left the meeting at 6:00 p.m.

Discussion ensued about whether it might be possible for the Health Unit to work with Stronghold Services as part of this new contract.

It was moved by Mr. Peer, seconded by Mr. Smith, that the Board of Health:
1. Receive Report No. 074-18 re: “IT Capital Computer Spending and Contract Award” for information;
2. Approve the strategy and purchases as outlined; and
3. Approve entering into a contract with Stronghold Services for the purchase of Information Technology equipment.
Carried

Nurse-Family Partnership Ontario Clinical Lead (Report No. 075-18)

Ms. Lokko introduced the report and provided context.

Discussion ensued about MLHU being the license holder for the Ontario NFP, how this new role will function given current staff and structures at MLHU, and how it will be funded.

It was moved by Mr. Clarke, seconded by Mr. Meyer, that the Board of Health:
1. Receive Report No. 075-18 re: “Nurse- Family Partnership” for information; and
2. Endorse Middlesex-London Health Unit (MLHU) as the hiring agency for the Ontario NFP Clinical Lead cost-shared position, within its role as the Ontario NFP license holder.
Carried

Information Reports

Hepatitis A Outbreak – Update (Report No. 076-18)

Dr. Summers introduced the report and provided context. The report outlined the Hepatitis A outbreak that has been going on in our jurisdiction since October, together with the Health Unit’s response.

Discussion ensued about the percentage of these cases that have equivalent morbidities, such as HIV.

It was moved by Mr. Reid, seconded by Mr. Peer, that the Board of Health receive Report No. 076-18 re: “Hepatitis A Outbreak – Update” for information. Carried

Summary Information Report – December 2018 (Report No. 077-18)

It was moved by Mr. Meyer, seconded by Ms. Fulton, that the Board of Health receive Report No. 077-18 re: “Summary Information Report – December 2018” for information. Carried

Medical Officer of Health/Chief Executive Officer Activity Report for December (Report No. 078-18)

It was moved by Mr. Clarke, seconded by Mr. Reid, that the Board of Health receive Report No. 078-18 re: “Medical Officer of Health/Chief Executive Officer Activity Report for December” for information. Carried

Correspondence

It was moved by Mr. Smith, seconded by Ms. Kasi, that the Board of Health receive items a), through i). Carried

Discussion ensued about whether responses are received to letters that are sent out on behalf of the Board regarding various issues.

Dr. Mackie acknowledged the work of the three Middlesex County Board of Health members, Mr. Kurtis Smith, Ms. Joanne Vanderheyden, and Mr. Marcel Meyer, thanking them for their time, dedication, and contributions to the work of the Middlesex-London Health Unit and Board of Health.

Other Business

Chair Vanderheyden reviewed the next meeting dates for the Board of Health and its standing committees:
• Next Finance & Facilities Committee meeting: February 7, 2019 @ 9:00 a.m.
• Next Board of Health meeting: January 24, 2019 @ 7:00 p.m.
• Next Governance Committee meeting: March 21, 2019.

Confidential

At 6:17 p.m., it was moved by Ms. Fulton, seconded by Mr. Clarke, that the Board of Health move in-camera to consider matters regarding employee negotiations, potential litigation, and identifiable individuals, and to approve the confidential minutes of the November 15, 2018 Board of Health meeting. Carried

At 6:39 p.m., it was moved by Mr. Peer, seconded by Mr. Smith, that the Board of Health rise and return to public session. Carried 

Adjournment

At 6:39 p.m., it was moved by Ms. Kasi, seconded by Mr. Meyer, that the meeting be adjourned. Carried

JOANNE VANDERHEYDEN
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer