April 19, 2018 - Board of Health - Meeting Minutes

Members Present:

Ms. Joanne Vanderheyden (Chair)
Ms. Trish Fulton (Vice-Chair)
Mr. Michael Clarke
Mr. Jesse Helmer
Mr. Trevor Hunter
Ms. Tino Kasi
Mr. Ian Peer
Mr. Kurtis Smith
Mr. Marcel Meyer

Regrets:

Ms. Maureen Cassidy

Media:

Mr. Dan Brown, London Free Press

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications (Recorder)
Mr. Joe Belancic, Manager, Procurement and Operations
Ms. Laura Di Cesare, Director, Corporate Services
Mr. Brian Glasspoole, Finance Manager
Mr. Dan Flaherty, Communications Manager
Ms. Heather Lokko, Director, Healthy Start
Ms. Linda Stobo, Manager, Chronic Disease and Tobacco Control
Dr. Alexander Summers, Associate Medical Officer of Health
Mr. Stephen Turner, Director, Environmental Health and Infectious Diseases
Mr. Alex Tyml, Online Communications Coordinator
Ms. Maureen Rowlands, Director, Healthy Living 

Chair Vanderheyden called the meeting to order at 7:02 p.m.

Disclosures of Conflict(s) of Interest

Chair Vanderheyden inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Meyer, seconded by Mr. Helmer, that the AGENDA for the April 19, 2018 Board of Health meeting be approved.
Carried

Approval of Minutes

It was moved by Mr. Smith, seconded by Mr. Helmer, that the MINUTES of the March 15, 2018 Board of Health meeting be approved. Carried

Delegations and Committee Reports

Dr. Mackie introduced, for the first time, two new members of the Senior Leadership Team: Dr. Alex Summers and Ms. Maureen Rowlands.

Dr. Summers gave a presentation to the Board, which included his work history, education background, and reasons for choosing to work at the Middlesex-London Health Unit.

Ms. Maureen Rowlands gave a presentation to the Board, which included a summary of her past work and education experience, as well as her passion for health education.

Finance & Facilities Committee Meeting – April 5, 2018 (Report No. 021-18)

Ms. Fulton introduced, provided context, and summarized the following reports, which were considered at the Finance & Facilities Committee meeting on April 5:

Sherwood Forest Mall Lease Renewal (Report No. 012-18FFC)

The Finance & Facilities Committee received for this report for information.

Award of Security Quote and Security Measures Update (Report No. 013-18FFC)

It was moved by Ms. Fulton, seconded by Mr. Helmer, that the Board of Health:
1) Receive Report No. 013-17 re: “Award of Security Quote and Security Measures Update” for information;
2) Approve the permanent extension of the uniformed daytime security guard contract as a part of ongoing security services;
3) Approve the proposed Security Procurement Parameters as outlined in Appendix A; and
4) Approve award of Quote Q18-01 to Canadian Security Concepts in the amount of $73,987 for a term of one year with the option to renew for one additional year, as recommended by the Finance & Facilities Committee.
Carried

Shared Library Services Partnership 2018–19 Transfer Payment Agreement (Report No. 014-18FFC)

It was moved by Ms. Fulton, seconded by Mr. Clarke, that the Board of Health:
1) Receive the 2018–19 Transfer Payment Agreement to Report 014-18FFC;
2) Authorize the Chair to sign the agreement; and
3) Increase the 2018–19 Shared Library Services Partnership (SLSP) operating budget by $638.25 to reflect the increased grant amount.
Carried

Ministry of Children and Youth Services (MCYS) Program Funding (Report No. 015-18FFC)

The Finance & Facilities Committee received this report for information.

Ms. Fulton requested a clarification to the draft April 5 Finance & Facilities Committee meeting minutes.

Dr. Mackie explained why security was kept on until 10:00 p.m. for one additional night each month.

It was moved by Ms. Fulton, seconded by Mr. Helmer, that the Board of Health receive the draft April 5 Finance & Facilities Committee meeting minutes. Carried

Information Reports

Summary Information Report for April 2018 (Report No. 022-18)

Discussion ensued about funds to be provided to offset additional costs incurred through the legalization of cannabis. Ms. Stobo answered questions and advised that staff are still seeking clarity around the nature of this funding and how it will help public health in covering such costs.

It was moved by Ms. Fulton, seconded by Mr. Hunter, that the Board of Health receive Report No. 022-18 re: “Summary Information Report for April 2018” for information. Carried

Medical Officer of Health/Chief Executive Officer Activity Report for April (Report No. 023-18)

It was moved by Mr. Peer, seconded by Ms. Kasi, that the Board of Health receive Report No. 023-18 re: “Medical Officer of Health Activity Report for April” for information. Carried

Correspondence

Dr. Mackie made note of the Ministry of Health’s funding announcement, advising of a two-percent increase in funding for all health units, with the potential for a three-percent increase for base funding for mandatory programs, in addition to another $16 million available for additional one-time funding requests. Dr. Mackie advised that this budget does not cover location-related costs, that staff must submit a Q1 variance report to the Ministry to receive the funding, and that staff will bring forward a report to the Finance & Facilities Committee regarding the implications of this additional funding.

It was moved by Mr. Hunter, seconded by Mr. Clarke, that the Board of Health receive correspondence items a) through i). Carried

Other Business

Chair Vanderheyden reviewed the upcoming meeting dates:
• Finance & Facilities Committee meeting: May 3, 2018 @ 9:00 a.m.
• Board of Health meeting: May 17, 2018 @ 7:00 p.m.
• Governance Committee meeting: June 21, 2018 @ 6:00 p.m.

Chair Vanderheyden reminded the Board of Health that alPHa’s annual general meeting will run June 10–12 in Toronto, and that the Health Unit’s annual charity golf tournament in support of the United Way Elgin Middlesex will be held on Thursday, June 28. Board members are invited to attend both events, and can contact Ms. Milne if they would like to participate.

Confidential

At 7:30 p.m., it was moved by Mr. Hunter, seconded by Mr. Meyer, that the Board of Health move in-camera to consider matters regarding identifiable individuals, a proposed or pending acquisition of land by the Middlesex-London Health Unit, to consider the confidential minutes of the March 15 Board of Health meeting, and to receive the confidential minutes of the April 5, 2018 Finance & Facilities Committee meeting. Carried

All staff and others left the meeting except Dr. Mackie, Ms. Milne, Ms. Di Cesare, Ms. Lokko, Ms. Rowlands, and Mr. Turner.
At 7:54 p.m., it was moved by Mr. Hunter, seconded by Ms. Smith, that the Board of Health rise and return to public session. Carried

At 7:54 p.m., the Board of Health returned to public session.

Ms. Fulton noted that she recently attended and represented MLHU at the London Chamber of Commerce Business Achievement Awards, together with Finance Manager Brian Glasspoole. Ms. Fulton was very impressed with the vibrancy of businesses in London and by the broad spectrum of awards and business excellence showcased at the March 21 event.

Chair Vanderheyden advised that businesses in the County received a number of awards as well.

Adjournment

At 7:58 p.m., it was moved by Mr. Helmer, seconded by Mr. Meyer, that the meeting be adjourned. Carried

JOANNE VANDERHEYDEN
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer