April 16, 2015 - Minutes

Members Present:

Mr. Ian Peer (Chair)
Mr. Jesse Helmer (Vice Chair)
Ms. Trish Fulton
Dr. Trevor Hunter
Mr. Marcel Meyer
Ms. Viola Poletes Montgomery
Ms. Nancy Poole
Mr. Kurtis Smith
Mr. Mark Studenny
Mr. Stephen Turner
Ms. Joanne Vanderheyden

Others Present:

Dr. Christopher Mackie, Medical Officer of Health & CEO (Secretary Treasurer of the Board)
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Jordan Barringa, Manager, Strategic Projects
Ms. Ruby Brewer, Manager, Family Health Services
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Ms. Laura Dueck, Public Health Nurse, Family Health Services Mr. Dan Flaherty, Manager, Communications
Mr. Jeremey Hogeveen, Vector Borne Disease Coordinator
Dr. Gayane Hovhannisyan, Associate Medical Officer of Health
Ms. Heather Lokko, Associate Director, Oral Health, Communicable
Disease and Sexual Health Services
Ms. Sarah Maaten, Epidemiologist
Ms. Brenda Marchuk, Acting Chief Nursing Officer
Mr. Alex Tyml, Online Communications Coordinator
Ms. Suzanne Vandervoort, Acting Director, Family Health Services

Media Outlets:

None

Board of Health Chair, Mr. Ian Peer, called the meeting to order at 7:00 p.m.

Dr. Mackie, Medical Officer of Health and Chief Executive Officer, introduced Ms. Suzanne Vandervoort who will be taking on the role of Acting Director, Family Health Services and Ms. Brenda Marchuk who be taking on the role of Acting Chief Nursing Officer for approximately three to six months until the positions are filled permanently.

Disclosures of Conflict(s) of Interest

Mr. Peer inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Studenny, seconded by Ms. Vanderheyden that the AGENDA for the April 16, 2015 Board of Health meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Meyer, seconded by Mr. Smith that the MINUTES of the March 19, 2015 Board of Health meeting be approved. Carried

Business Arising from the Minutes

None

Delegations & Recommendation Reports

Baby-Friendly Initiative (Report No. 027-15)

Ms. Ruby Brewer, Manager, Family Health Services, and Ms. Laura Dueck, Public Health Nurse, reported on the progress of the Baby-Friendly Initiative to date with a PowerPoint presentation. Ms. Dueck also reviewed the proposed changes to the Baby-Friendly Organizational Policy. Ms. Dueck reported that the formal evaluation visit will occur in the fall 2015.

Discussion ensued about the presence/absence of words, such as mother, father and parents in the document and how to engaging fathers in the breast-feeding process. This comment was duly noted, and the wording of the policy and delivery of the program will be reviewed. It was also noted that ‘support person’ was used in the policy to avoid gender specific roles.

It was moved by Ms. Poletes Montgomery, seconded by Mr. Meyer that the Board of Health approve and endorse the proposed Baby-Friendly organizational policy changes as outlined in Report No. 027-15 re Baby-Friendly Initiative. Carried

Ten Great Public Health Achievements of the 21st Century

Dr. Mackie, reported that he presented at the Ontario Public Health Convention, as part of the 7th Annual Sheela Basrur Public Health Symposium, on March 25, 2015. Dr. Mackie shared the PowerPoint presentation entitled
Ten Great Public Health Achievements of the 21st Century.

Board of Health members voted on their top three of the ten great public health achievements. After the voting, the top three achievements included Eliminating Poverty, Ending the Mental Health Crisis, and Improving Support for Early Childhood Development.

Governance Committee –April 16, 2015 (verbal report)

Mr. Mark Studenny, Chair of the Governance Committee, reported on the Governance Committee meeting held prior to the April 16th Board of Health meeting.

Orientation Update (Report No. 07-15GC)

Mr. Mark Studenny reported that an orientation session for new Board of Health members will be held from 4:30 p.m. on Thursday, May 21, 2015, prior to the May Board of Health meeting. All Board members are welcome. A light supper will be served.

Mr. Studenny also reported that all Board of Health members are required to complete the second phase of the Accessibility for Ontarians with Disabilities Act (AODA) training. A link for the Online Training will be provided by email. If a Board member is required to complete the training as a work requirement, s/he should contact Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy.

2015 Board of Health Self-Assessment Results (Report No. 09-15GC)

Ms. Sarah Maaten, Epidemiologist, summarized the results and reported that a strong majority of members agree that the Board is achieving its outcomes.

Mr. Studenny reported that the Governance Committee has tasked Health Unit staff to develop a plan for continuous improvement of Board of Health effectiveness and engagement based on the findings of the survey and best practices to present at a future Governance Committee meeting.

Information Reports

Item #3 - Progress on the Shared Services Review Recommendations (Report No. 028-15)

Item #4 - Summary Information Report for April (Report No. 029-15)

Mr. Jeremy Hogeveen, Vector Borne Disease Coordinator, responded to questions posed by Board of Health members.

Item #5 – Medical Officer of Health Activity Report – April (Report No. 030-15)

It was moved by Ms. Poletes Montgomery, seconded by Mr. Turner that the following reports be received for information:
Report No. 028-15 re Progress on the Shared Services Review Recommendations
Report No. 029-15 re Summary Information Report for April
Report No. 030-15 re Medical Officer of Health Activity Report – April
Carried

Correspondence

Dr. Mackie introduced a new item of correspondence for information regarding the provincial announcement of a Cap and Trade System to Limit Greenhouse Gas Pollution in Ontario to the Board of Health.

It was moved by Mr. Studenny, seconded by Ms. Vanderheyden that the Board of Health endorse the Grey Bruce Health Unit’s reaffirmation of Community Water Fluoridation. Carried

Other Business

Upcoming meetings:

a. Finance and Facilities Committee – Thursday, May 7, 2015 @ 9:00 a.m.
b. Board of Health Orientation Session – Thursday, May 21 @ 4:30 p.m. (lobby of 50 King Street)
c. Board of Health – Thursday, May 21, 2015 @ 7:00 p.m.
d. Governance Committee – Thursday, June 18, 2015 at 6:00 p.m.

Confidential

At 8:45 p.m., it was moved by Mr. Helmer, seconded by Mr. Studenny that the Board of Health move in camera to discuss matters concerning an identifiable individual. Carried

At 9:50 p.m., it was moved by Ms. Vanderheyden, seconded by Mr. Studenny that the Board of Health return to public forum and report that progress was made in matters concerning an identifiable individual. Carried

Adjournment

At 9:50 p.m., it was moved by Mr. Meyer, seconded by Mr. Smith that the meeting be adjourned. Carried

IAN PEER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer